PaperLess Office Software, what’s it all about?

We live in the technology age both in our personal and working lives. In the office we've been moving away from traditional methods of working, such as the gradual replacement of paper methods of communication and processing to electronic methods such as email, scanning, CRMs and accounting software. This movement is due to the many benefits of paperless document management and how it has evolved with the needs of the modern business.

What are the advantages PaperLess account management for my company?

With paperless account management, the time spent on paperwork administration is immediately reduced. We all know how frustrating and overwhelming paperwork can become, especially for growing companies with a growing client base. PaperLess account management is electronic document management software that uses Optical Character Recognition software to make all your company’s data available in an electronic format. 

Electronic file storage makes it easier to search and access an entire database by simply typing some search terms on the computer. PaperLess account management allows for the quicker and simpler accessing of data at the request of the company, auditors or clients.

Click here to view the video

Make your company work more efficiently.

It's now easy to see how PaperLess office software can simplify the document processing system within your business – making it possible for various departments within the company to work more efficiently and with greater ease. Because PaperLess office software requires users across the company to work on a unified system, it can improve the communication between departments, and avoid duplication and confusion.

Comply with regulatory and industry requirements

Another benefit of PaperLess account management is that it can help with regulatory and industry compliance. This is because electronic file management leaves an audit trail, which provides transparency and accountability, whereas paper records can be lost, illegible, damaged or destroyed. The consequences of non-compliance can be costly, both financially and the reputation damage it can cause to a company. 

What our clients say about PaperLess

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…soon after the software implementation start to see a significant reduction in time spent on looking-up invoices and an easier document flow across the different departments…”

Øyvind Haugen, Grenland Data Business Developer

“Our accounts department can now spend valuable time on other tasks, allowing them to easily meet deadlines and gain a greater level of control”

Chris Houghton, Eventura’s Owner

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Euromaritime gets fast insight into all financial processes with PaperLess software

With PaperLess software installed in 39 ships Euromaritime is now able to manage all their accounting documents while their ships are at sea all over the world. Another successful PaperLess implementation as it is clearly shown by Bram Boone, Euromaritime’s Chief Financial Officer, when states that “it took a while before I got used to the idea of a PaperLess accounting, but I would not want to go back.”

 

Experts in the field of construction and dismantling of ships, Euromaritime is well known name in in the shipping industry worldwide. The company also owns and manages a large number of barges and ships.

 

The size of the company combined with the different sailing locations posted some challenges to the organisation, being difficult to maintain the accounts always up to date and transparent. In order to solve this Euromaritime, which since 1995 has been using the financial accounting software Unit4 Multivers, also started using PaperLess on its 39 ships allowing the company to “always have a clear understanding of our accounts, even if our ships are on the other side of the world … ” said Bram Boone, Chief Financial Officer of Euromaritime.

 

 

 

Increased working pressure due to workload ups and downs

 

“While working together with Multivers, Euromaritime ran into a problem; the workload contained ups and downs, being that whenever a ship arrived to port the workload increased dramatically,” says Ton Luyk, responsible for Sales & Business Development of Unit4 Multivers to KNNS, adding that “we advised them that the solution for this would be to use PaperLess software so that they could, for example, scan and automatically extract data from invoices on the ship making it immediately visible in the company accounts.”

 

Ton Luyk also enhances that “with PaperLess software Euromaritime says they can always understand all the accounting, besides this being quick and simple to use, PaperLess is less error prone than the manual entry of invoices and enables Euromaritime to ensure a steady pace on their workload because information is sent and immediately available regardless of the ships’ location.”

 

Euromaritime faced the change to PaperLess as a challenge, Bram Boone says that “I saw the switch to PaperLess as a big step and needed two years to get used to the idea, being that one of the major problems was that although PaperLess makes it possible to scan invoices from the ships our skippers are not accountants, so KNNS helped us with the rollout of PaperLess a software that is extremely user friendly, reliable and enables us to have steady pace on our workload.”

 

Euromaritime will not go back!

 

“In order to ensure that the implementation process of PaperLess software at Euromaritime ran smoothly the deployment process was divided into two stages: the first one the rolling out of the software in the finance department and when the employees in the finance department felt comfortable enough the software was implemented throughout the remaining departments,” explains Ton Luyk, adding that he “had previously told Bram that PaperLess was very easy and user-friendly and now they have also discovered that.”

 

” It took a while before I got used to the idea of a PaperLess accounting, but I would not want to go back, ” says Bram Boone.

 

Increased understanding and efficiency

 

”Before PaperLess skippers had to periodically spend a day in the office to do the bookkeeping so that they could afterwards go back to sea and now that is no longer necessary. Now all our skippers scan the invoices while at sea and they end up in our accounts. We have experienced a major efficiency boost with PaperLess and additionally we always have a clear understanding of our accounts, from any ship, even on holidays” says Bram Boone, clearly satisfied by the choice in adopting PaperLess software.

 

Click here to know more about Unit4 Multivers PaperLess

Click here to read the original article

What our clients say about PaperLess

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…soon after the software implementation start to see a significant reduction in time spent on looking-up invoices and an easier document flow across the different departments…”

Øyvind Haugen, Grenland Data Business Developer

“Our accounts department can now spend valuable time on other tasks, allowing them to easily meet deadlines and gain a greater level of control”

Chris Houghton, Eventura’s Owner

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Tips for Sage - OCR Engine in Sage, take a look at the video to learn more about Automatic Data Input

PaperLess is the best OCR software that uses two layers of sophisticated OCR (Optical Character Recognition) technology to extract the relevant data from your invoices. The PaperLess Automatic Invoice Recognition handles multiple suppliers with multiple document formats and also supports XML invoices.

As best OCR software, PaperLess is designed for easy usability so your accounting department can utilise less skilled members of the team, controlling what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting transactions directly into your existing accounting application.

Take a look at the video to learn more

PaperLess can run invoice recognition on multiple invoices at the same time. Configuration to handle many different invoice formats can be easily managed. Automatic Invoice Recognition makes PaperLess the best OCR software in the market, saving time and reducing manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.

PaperLess is the best OCR software because it also enables businesses to convert documents from PDF to OCR. Converting documents from PDF to OCR is crucial in the document workflow process because businesses have been relying heavily on the paper document management. With PaperLess, automated invoice processing is simple and smart.

PaperLess integrates with Sage 50 Accounts, Sage 200 Suite, and many more accounting applications so running automatic invoice recognition for Sage is quick and easy. Synchronisation happens at the background instantly. PaperLess invoice recognition for Sage allows businesses to post transactions directly into your existing accounting application. All transaction types can be prepared and then posted from PaperLess saving time and reducing manual delays.

What our clients say about PaperLess

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…soon after the software implementation start to see a significant reduction in time spent on looking-up invoices and an easier document flow across the different departments…”

Øyvind Haugen, Grenland Data Business Developer

“Our accounts department can now spend valuable time on other tasks, allowing them to easily meet deadlines and gain a greater level of control”

Chris Houghton, Eventura’s Owner

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How easy is it to link accounting documents directly to transactions in Sage?

PaperLess electronic document archiving software uses the latest Capture>Process>Archive methodology to capture your documents as early as possible, then process and approve both accounting and non-accounting documents within one workspace, and archive them securely so businesses can search for any document in PaperLess at a later stage.

Efficient workflow management plays a vital role for profitable businesses because it saves time and reduces manual errors so your business can gain a higher and quicker ROI. PaperLess electronic document archiving software does more than archiving so businesses can complete the entire workflow process without giving up their existing accounting applications. PaperLess integrates seamlessly with Sage 50 Accounts, and Sage 200 Suite as synchronisation happens instantly in the background.

Automatic Invoice Recognition and direct link between documents and transactions in Sage - Take a look at the video

For all your accounting transactions, PaperLess digitises paper invoices by using Automatic Invoice Recognition to extract the relevant data from your invoices. This effectively reduces manual data entry and manual errors. PaperLess automatic invoice recognition for Sage is easy to use. It is quick to recognise the relevant data from your invoices and your colleagues can edit voucher information in PaperLess. Your colleagues can then send them to their team members for approval and post transactions with relevant documents directly into Sage from PaperLess. They will also be able to view documents in PaperLess at a later stage.

What our clients say about PaperLess

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…soon after the software implementation start to see a significant reduction in time spent on looking-up invoices and an easier document flow across the different departments…”

Øyvind Haugen, Grenland Data Business Developer

“Our accounts department can now spend valuable time on other tasks, allowing them to easily meet deadlines and gain a greater level of control”

Chris Houghton, Eventura’s Owner

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Sage Videos – How does the OCR engine for Sage work?

PaperLess is the best OCR software that uses two layers of sophisticated OCR (Optical Character Recognition) technology to extract the relevant data from your invoices. The PaperLess Automatic Invoice Recognition handles multiple suppliers with multiple document formats and also supports XML invoices.

As best OCR software, PaperLess is designed for easy usability so your accounting department can utilise less skilled members of the team, controlling what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting transactions directly into your existing accounting application.

How does the OCR engine for Sage works?

PaperLess can run invoice recognition on multiple invoices at the same time. Configuration to handle many different invoice formats can be easily managed. Automatic Invoice Recognition makes PaperLess the best OCR software in the market, saving time and reducing manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.

PaperLess is the best OCR software because it also enables businesses to convert documents from PDF to OCR. Converting documents from PDF to OCR is crucial in the document workflow process because businesses have been relying heavily on the paper document management. With PaperLess, automated invoice processing is simple and smart.

Converting PDF to OCR is quick and easy. PaperLess integrates with Sage 50 Accounts, Sage 200 Suite, and many more accounting applications so running automatic invoice recognition for Sage is quick and easy. Synchronisation happens at the background instantly. PaperLess invoice recognition for Sage allows businesses to post transactions directly into your existing accounting application. All transaction types can be prepared and then posted from PaperLess saving time and reducing manual delays.

What our clients say about PaperLess

“PaperLess has made my role as the Financial Controller so much easier… my time can now be better spent on other important tasks, allowing me to meet deadlines with ease… this feature allows me to save lots of time and manual steps when performing this important and before PaperLess time consuming part of my work.”

Amy Jones, Eventura’s Financial Controller

“Our accounts department can now spend valuable time on other tasks, allowing them to easily meet deadlines and gain a greater level of control”

Chris Houghton, Eventura’s Owner

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Aberdeen Report - Best in class companies spend just 20% of laggard companies costs with invoice processing.

Lack of visibility into invoices and documents is cited in 45% of cases as the leading driver for change by companies looking at reducing the inefficiencies in their accounts payable departments, according to research made by the Aberdeen Group published in their report; “AP Invoice Management in a Networked Economy.”*

The best in class companies in the Aberdeen report found that their costs were just 20% of the laggard companies for invoice processing and that it took them just 25% of the time. These companies are renowned for investing in technology that enabled the automation of invoice receipt and workflow processes, integrating this technology into their ERP systems.

For Sage 50 and 200 PaperLess has enabled best in class organizations to put an end to inefficiencies by automating processes from the moment documents are received. Taking these actions ensured that these companies had the capability to manage a centralised invoice management process, match purchase invoices with purchase orders, receipts and contract documentation.

The increasing importance of document management within the UK market is clearly visible when we have one of the main players in the Norwegian market - PaperLess Europe – fully integrating its software with Sage 50 and 200. Torben Halvorsen, responsible for PaperLess in the UK market, considers that “accounting professionals across the UK are now starting to realize the importance that process automation plays in companies’ success, something that throughout Scandinavia, particularly in Norway, is already common practice and that here, in the UK, is still yet to be fully embraced.”

The Aberdeen report considers that the two main technologies adopted by best in class organisations are electronic approval workflow and image repository for invoice archival, which Torben Halvorsen considers to be in line with what his experience tells him. However, Torben adds that Automatic Invoice Recognition is the basis of the entire automation process and so must be considered as the key feature over which all others operate.

For any company wanting to eliminate inefficiency in accounts payable processing, getting the right software is vital. Torben considers that the danger lies here, having customers choosing software that is not fully integrated with their accounting system which, instead of making processes simpler and faster, will in fact do the opposite.

Torben believes that “if customers choose the right software the cost savings and increase in productivity levels are immediate,” adding that “with more than 1700 installations across Europe PaperLess’ client retention rate is over 90%, which I feel clearly demonstrates the satisfaction levels that we are able to achieve.”

What our clients say about PaperLess

“PaperLess has made my role as the Financial Controller so much easier… my time can now be better spent on other important tasks, allowing me to meet deadlines with ease… this feature allows me to save lots of time and manual steps when performing this important and before PaperLess time consuming part of my work.”

Amy Jones, Eventura’s Financial Controller

“Our accounts department can now spend valuable time on other tasks, allowing them to easily meet deadlines and gain a greater level of control”

Chris Houghton, Eventura’s Owner

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Tips for Sage - Go PaperLess With Green Technology

More businesses are ready to go paperless with green technology. Companies are changing their business processes to be clean, green and lean. PaperLess reduces companies’ environmental impact, eliminates the high cost of paper document storage, saves money with lower printing and copying costs and improves efficiency by saving time locating documents.

It is easy to go PaperLess with green technology, businesses can easily manage all their paperwork and computer files in one centralised system. PaperLess enables businesses to scan documents directly into PaperLess and also add any electronic documents such as PDF’s, Word and Excel documents. One can even print directly into PaperLess which is great for email archiving. A centralised document management solution with powerful search feature means that users can find any documents in seconds.

When businesses go PaperLess with green technology, they can relax whilst PaperLess automatically synchronises with Sage. PaperLess integrates with Sage 50 and Sage 20 Suite and is compatible with Cloud implementations. No user interaction is required as synchronisation happens at background instantly. Automatic invoice recognition extracts the relevant data from your invoices and creates transactions ready to post directly into Sage from within PaperLess, archiving the document at the same time. Colleagues can also open up the document associated with any transaction from within Sage.

A PaperLess user with the appropriate user rights can see all Sage transactions and any documents associated with those transactions. There is no need for them to be a Sage user. Within PaperLess, you can secure the users access rights, so each user sees what they need to see, and no more.

PaperLess encourages businesses to go paperless with green technology because they will never lose track of their workflow processes and documents. Businesses can keep control of their entire workflow processes by using Document Approval for procedures such as invoice approvals, credit notes, HR procedures, quotations, customer correspondence, purchase orders, proof of delivery, etc.

One can also access all documents and transactions via the Internet with the highest levels of security using PaperLess Remote Access. Remote workers, branches and overseas offices can also go paperless with green technology with highly secure AES encryption. Go PaperLess with green technology today and learn how to make your business simple, smart and secure.

What our clients say about PaperLess

“PaperLess has made my role as the Financial Controller so much easier… my time can now be better spent on other important tasks, allowing me to meet deadlines with ease… this feature allows me to save lots of time and manual steps when performing this important and before PaperLess time consuming part of my work.”

Amy Jones, Eventura’s Financial Controller

“Our accounts department can now spend valuable time on other tasks, allowing them to easily meet deadlines and gain a greater level of control”

Chris Houghton, Eventura’s Owner

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Sage AIR Webinar - Last day is tomorrow and there are only 3 places left so book now

The 1st Sage AIR Webinar is happening as we speak so Book Your Place Now for tomorrow's session

Being a Sage Developer PaperLess is able to provide you with a powerful software that truly integrates with your Sage package, allowing you to automate your document management processes and have all documents accessible directly from Sage. Something that only aSage Developer like PaperLess Europe can offer.

What questions can you expect to see answered during Sage AIR webinar:

• How to reduce manual data input with PaperLess Automatic Invoice Recognition?
• How to have the complete audit trail of the document approval process directly linked to Sage?
• How to retrieve documents in seconds by doing a simple look-up directly from Sage?
• How to have access to all transactions you have in Sage in a matter of seconds?

Visit PaperLess Website to know more about PaperLess Document Management for Sage.

What our clients say about PaperLess

“PaperLess has made my role as the Financial Controller so much easier… my time can now be better spent on other important tasks, allowing me to meet deadlines with ease… this feature allows me to save lots of time and manual steps when performing this important and before PaperLess time consuming part of my work.”

Amy Jones, Eventura’s Financial Controller

“Our accounts department can now spend valuable time on other tasks, allowing them to easily meet deadlines and gain a greater level of control”

Chris Houghton, Eventura’s Owner

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Sage AIR Webinar - Two extraordinary sessions now available so book your place now

Due to the high number of participants PaperLess will promote two extraordinary sessions of Sage AIR Webinar, so book your place now:

• 21/01/2016 - 10.00am
• 21/01/2016 - 3.00pm
• 22/01/2016 - 10.00am
• 22/01/2016 - 3.00pm

Being a Sage Developer PaperLess is able to provide you with a powerful software that truly integrates with your Sage package, allowing you to automate your document management processes and have all documents accessible directly from Sage. If you wish to know more about PaperLess and the way it integrates with Sage, just take a look at PaperLess Website.

What questions can you expect to see answered during Sage AIR webinar:

• How to reduce manual data input with PaperLess Automatic Invoice Recognition?
• How to have the complete audit trail of the document approval process directly linked to Sage?
• How to retrieve documents in seconds by doing a simple look-up directly from Sage?
• How to have whoever you give authorization to posting transactions and retrieving all information from Sage, even not being Sage users?

To book your webinar slot simply reply to this email or click here.

What our clients say about PaperLess

“PaperLess has made my role as the Financial Controller so much easier… my time can now be better spent on other important tasks, allowing me to meet deadlines with ease… this feature allows me to save lots of time and manual steps when performing this important and before PaperLess time consuming part of my work.”

Amy Jones, Eventura’s Financial Controller

“Our accounts department can now spend valuable time on other tasks, allowing them to easily meet deadlines and gain a greater level of control”

Chris Houghton, Eventura’s Owner

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Sage AIR Webinar - Keep up with the latest news for your Sage package

Be part of the 1st Sage AIR Webinar - 21st and 22nd January at 10.00am so book your place now and know how to boost the efficiency of your current Sage package

Being a Sage Developer PaperLess is able to provide you with a powerful software that truly integrates with your Sage package, allowing you to automate your document management processes and have all documents accessible directly from Sage. Something that only a Sage Developer like PaperLess Europe can offer.

 

What questions can you expect to see answered during Sage AIR webinar:

 

How to reduce manual data input with PaperLess Automatic Invoice Recognition?

How to have the complete audit trail of the document approval process directly linked to Sage?

How to retrieve documents in seconds by doing a simple look-up directly from Sage?

How to have whoever you give authorization to posting transactions and retrieving all information from Sage, even not being Sage users?

 

What our clients say about PaperLess

“PaperLess has made my role as the Financial Controller so much easier… my time can now be better spent on other important tasks, allowing me to meet deadlines with ease… this feature allows me to save lots of time and manual steps when performing this important and before PaperLess time consuming part of my work.”

Amy Jones, Eventura’s Financial Controller

“Our accounts department can now spend valuable time on other tasks, allowing them to easily meet deadlines and gain a greater level of control”

Chris Houghton, Eventura’s Owner

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Sage Additions Official website, something that all Sage users should be aware of.

Sage Additions catalogue gives you access a diverse range of solutions which have been designed by members of the Sage Developers’ Programme. Check out PaperLess on Sage Additions catalogue and see how PaperLess powerful document management features integrates seamlessly with Sage allowing you to have all your documents directly linked to your transactions in Sage enabling you to easily manage and find all your documents. 

Visit PaperLess Website or Book a Free Online Demo

Visit PaperLess Website or Book a Free Online Demo

What our clients say about PaperLess

“PaperLess has made my role as the Financial Controller so much easier… my time can now be better spent on other important tasks, allowing me to meet deadlines with ease… this feature allows me to save lots of time and manual steps when performing this important and before PaperLess time consuming part of my work.”

Amy Jones, Eventura’s Financial Controller

“Our accounts department can now spend valuable time on other tasks, allowing them to easily meet deadlines and gain a greater level of control”

Chris Houghton, Eventura’s Owner

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

PaperLess tips for Sage - Managing documents directly from within Sage to save time and money...

Many companies are using Sage to manage their bookkeeping and accounting paperwork. More are looking for a valuable Sage add-on solution that not only manages accounting documents in Sage but also handles other electronic document managementfor Sage without compromising security.

You receive lots of electronic documents from your partners or clients every day such as purchase orders, invoices, agreements, and so on. With PaperLess you can add them directly from your email or computer to the PaperLess workspace or use the PaperLess Invoice Recognition for Sage to automatically extract invoice data to PaperLess so you are able to edit accounting lines and create customised template for particular suppliers. Transactions can be prepared for posting directly into Sage, and automatic invoice recognition can be used to reduce manual data entry.

It is very easy to manage all your electronic documents for Sage directly imported from PaperLess. Printing out papers and manually sorting them out are tedious and time consuming. It also causes unnecessary manual errors. By optimising the efficiency of electronic document management for Sage with PaperLess, you can sort out any documents, assign them for approval, and even post them to Sage instantly from PaperLess. Synchronisation with Sage only happens in the background every time you post transaction to Sage. It is fast and simple like that. If you want to store non-accounting documents securely, you can move them to the Other Document Archive in PaperLess. In Other Document Archive, PaperLess comprehensive and secure user rights for Sage allows you to authorise different levels of access rights to different colleagues from the company so they can only view certain documents. Using PaperLess integrated with Sage is simple, smart and secure.

In addition, PaperLess integrated with Sage enables you to use Remote Access to view transactions in Sage and their electronic documents via the Internet. Wherever and whenever you are, you can logon to PaperLess workspace, view and approve electronic documents for Sage with your colleagues online as usual. All PaperLess functions are accessible when using Remote Access, which provides you great flexibility and efficiency to work from wherever you are.

Maximise the efficiency of electronic document management for Sage by using PaperLess integrated to Sage 50 and Sage 200 today, find out more and book a demo with us to learn how PaperLess can improve your organisation’s efficiency with a quicker and higher ROI.

What our clients say about PaperLess

“PaperLess has made my role as the Financial Controller so much easier… my time can now be better spent on other important tasks, allowing me to meet deadlines with ease… this feature allows me to save lots of time and manual steps when performing this important and before PaperLess time consuming part of my work.”

Amy Jones, Eventura’s Financial Controller

“Our accounts department can now spend valuable time on other tasks, allowing them to easily meet deadlines and gain a greater level of control”

Chris Houghton, Eventura’s Owner

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com