PaperLess was born in 1997 in Oslo with the vision of improving the efficiency of accounting systems by using automatic invoice recognition, electronic document flow and archiving. With an expanding client base of 1700 installations across Europe the PaperLess solution integrates seamlessly with both Sage 50 and Sage 200 Business Suite and manages the whole routine from scanning or adding electronic documents to processing them in the accounting systems.
That’s right, 2017 is the time to change your document management processes and move towards automation. Don’t go through 2017 spending hours on manual data input, with PaperLess OCR Technology you can reduce manual data input by more than 80% while automating your document management processes.
PaperLess enables businesses to convert PDF to OCR by using two layers of sophisticated OCR (Optical Character Recognition) technology to extract information from your invoices directly into PaperLess workspace. PaperLess also supports XML invoices.
PaperLess can run invoice recognition on multiple invoices at the same time. Configuration to handle many different invoice formats is easy to manage. Automatic Invoice Recognition saves time and reduces manual data entry so that your office clerks can work more efficiently.
Converting PDF to OCR is crucial in the document workflow process because businesses have been relying heavily on the paper document management. With PaperLess, automated invoice processing is simple and smart.
First of all, use Add Document function in PaperLess to drag and drop your PDF documents from emails or computer into the PaperLess workspace. Alternatively, print the document into PaperLess by choosing PaperLess Printer in the option area. Once PDF documents are added, convert PDF to OCR by using PaperLess Automatic Invoice Recognition which takes only few seconds to recognise the relevant data from your invoices.
After documents are converted from PDF to OCR, PaperLess invoice recognition for Sage and other accounting applications allows businesses to post transactions directly to your existing accounting application. All transaction types can be prepared and then posted from PaperLess saving time and increasing efficiency. Documents are available to view in the Accounting Archive instantly without any waiting because PaperLess integrates with many accounting applications such as Sage, Pastel, Microsoft Dynamics NAV, and Mamut.
Additionally, all PaperLess functionality is available in Remote Access. Paperless Remote Access is a convenient function that enables businesses to have access to documents anywhere and anytime. The secure Remote Access via the Internet looks and feels the same as PaperLess workstation. Bandwidth requirement is low as documents are only viewed when needed.
Businesses are looking for efficient document approval software that saves time and reduces manual data entry. PaperLess document management with online approval function enables businesses to track any document that requires approval by other people through the workflow process.
This means that your colleagues who are involved in the approval process can have access only to the selected documents pending for approval. With PaperLess Document Management software, companies can set up multiple approval flows with one or more people in each thus free those documents trapped in the process by a person who is unable to take action. Responsible colleagues can make comments on the document, and refuse the approval with reasons.
For accounting transactions, once the document approval process is complete the person in charge can make a final check on the transactions, or amend any accounting lines for the document prior to posting into your existing accounting application.
In the PaperLess archive, users are able to see the history of the approval process for each document that they have been involved with. There is a comprehensive set of secure accounting user rights which provides different levels of access rights so general business documents can be kept in the Other Document Archive separate from the Accounting Archive. There are 8 user rules in the PaperLess document approval software to control the levels at which users can approve what documents. Businesses can design effective document approval processes as well as maintain the highest levels of security. Colleagues can have access to certain documents with different levels of user rights granted.
Businesses are also able to approve their documents using the PaperLess document approval software wherever and whenever they want. PaperLess Remote Access is a convenient tool that allows businesses to have access to any documents via the Internet securely. The secure Remote Access is encrypted. There will be no delay of document approval even if your colleagues involved in the project are out of the office. All other PaperLess features are available in Remote Access such as automatic invoice recognition and document archiving.
Did you know that, compared to flatbed scanning, batch scanning saves you 1 hour of work for every 100 pages that you need to scan and with Automatic Invoice Recognition you save additional hours of time previously spent on manual data input.
Each day it passes without PaperLess more and more paper piles up on your desk and archives, so it is time to book your free online demo to see how easy it is to automate your document management processes.
From Data Input Automation to having all your documents directly linked to your transactions in Sage, PaperLess allows you to organise all your work, reduce the time spent on manual data input and make the lookup of documents with the correspondent approval audit trail directly from Sage.
Automatic Invoice Recognition with associated workflows is core part of PaperLess, a software that integrates seamlessly with your Sage accounting package turning manual data input into a fully automatic and more reliable process, with more than 80% success rate.
Check now this short video that gives you a brief explanation on how PaperLess Automatic Invoice Recognition feature works and how it allows you to automate your data input processes.
Save time and resources on data input while increasing accuracy levels with Automatic Invoice Recognition
Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
Eliminate the need to outsource data input services, saving money and the hassle it represents