Monday, 30 November 2015

Learn more about PaperLess Document Management for Sage by browsing through our brand new website

Following PaperLess policy of continuous development of the software provided to all our clients allowing them to manage all accounting and non-accounting documents in an effective and easy manner, PaperLess software just launched its new website giving visitors a much easier access to all information. This way PaperLess Europe expects to be able to clearly show website visitors how the integration with Sage works and how all Sage users in the United Kingdom and Ireland can save money and increase profits by effectively managing all their documents. 
Among many other items that you can find on PaperLess new website you have product videos and case studies that will allow you to clearly see what PaperLess has to offer and the powerful set of features that will allow you to automate your document management processes. So take a look at PaperLess brand new website and learn more about PaperLess software solutions.
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Friday, 27 November 2015

How to speed-up auditing processes? - A Bookkeeping & Payroll Services Perspective.

Numerii is a Bookkeeping & Payroll Services provider that was looking for a way to manage the vast amounts of clients’ data that would allow the company to reduce the number of physical files it had to deal with and to significantly reduce the time spent doing so. 
“The PaperLess Accounting Archive is superb! Best feature is the accounting archive, so easy to use and saves loads of time.”
The seamless integration between PaperLess and Sage 50 Accounts, enabling Numerii to post all transactions and link all documents directly to the transactions in Sage, together with the powerful Automatic Invoice Recognition feature, allowing a significant reduction of the time spent on manual data input, were some of the most distinctive features that led to the choice of PaperLess software.
For Lisa Davis, Numerii’s Director, one of the factors that really differentiated PaperLess from all other offers on the market was the fact that “…with PaperLess documents are directly linked to Sage something important as we only work in Sage.” With the look-up of documents directly from Sage PaperLess ensures that the storage and retrieval of all documents is fast and easy, something essential for Numerii’s daily work and even more important during the company auditing processes. 
Seamless integration with Sage allowing Numerii to have all accounting documents directly linked and acessible through Sage
Increased speed in auditing processes due to the easy retrieval of all documents needed
Powerful search features in PaperLess Accounting archive saving time whenever looking for documents and/or transactions
Working side by side with clients with PaperLess ClientAccess allowing clients to view, exchange and approve documents in real time
“The PaperLess Accounting Archive is superb!” says Lisa Davis, considering it as “the best feature of PaperLess software, so easy to use and saves loads of time”. In fact and although many of PaperLess clients tends to focus on Automatic Invoice Recognition as one of the features that brings more time savings, Numerii considers the ease of access to all documents as one of the main strengths of PaperLess with their accountants spending less and less time looking for invoices and other transaction related documents when preparing final accounts, since all documents are now accessible directly through Sage.
Having started with a single installation of PaperLess software, shortly after Numerii decided to move ahead with a second installation, increasing the total number of users which shows the overall satisfaction with the results achieved. The company is also planning to start working more closely with its clients via PaperLess ClientAccess, a powerful feature only available for PaperLess Accountants and Bookkeepers that will allow Numerii to exchange documents with its clients in real time directly through PaperLess. Numerii’s clients will also be able to view and approve documents as well as to access PaperLess Accounting Archive, which Lisa Davis considers to be “the best feature of PaperLess software.”
What our clients say about PaperLess
Chris Houghton, Eventura’s Owner
Amy Jones, Eventura’s Financial Controller
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Thursday, 26 November 2015

Put an end to manual data input with PaperLess Document Management - Book a Free Online Demo Now

What our clients say about PaperLess
Chris Houghton, Eventura’s Owner
Amy Jones, Eventura’s Financial Controller
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Wednesday, 25 November 2015

Tips for Sage - How to look-up documents directly from transactions in Sage?

Companies now can add documents to Sage instantly by using the PaperLess flexible Add Documents function. PaperLess integrates seamlessly with Sage 50 and Sage 200. Digitising your paperwork in the beginning of your business processes saves time and money because it is more efficient to manage documents electronically.
Every day business receives documents from partners, customers, suppliers, and so on. It is important to be able to digitise them as early as possible in order to reduce manual data entry and manual errors during the work flow process. If you receive paperwork by post, you can scan them directly into PaperLess offering fast integration with Sage, and then flexibly add documents to Sage. This means you are able to post any accounting transactions from PaperLess to Sage directly after invoice approval for Sage without leaving your computer.
Today most of businesses exchange documents via emails and save them in computers. These electronic documents include purchase invoices, purchase orders, agreements, holiday forms, and so on. There is no need to print them out for editing or approval. All you need to do is to drag and drop documents directly from your emails or any other file location in your computer. The PaperLess flexible edit TIF function allows you to merge, split and re-organise documents electronically so working through a batch of paperwork is quick and easy.
Accountants can add documents to Sage from PaperLess because synchronisation only happens in the background. First of all, clients can upload documents to PaperLess workspace for their accountants to view and work on by using the PaperLess Add Documents function. Once accountants complete bookkeeping and accounting work, they can then assign and notify clients for approval without leaving the PaperLess workspace. After approval, accountants are able to post transactions with documents attached into Sage from PaperLess. No time is wasted waiting for synchronisation as this happens instantly.
Adding documents to Sage from PaperLess is secure as you can always view transactions in both Sage and PaperLess. You can move the document in view without leaving the accounting lines. Data entry is quick so you save lots of time by viewing all the data together. The document viewed from Sage in PaperLess will show the document and all the approvals history with accounting information.VAT applies in an international context both in relation to EU and non-EU transactions, whether goods or services. 
What our clients say about PaperLess
Chris Houghton, Eventura’s Owner
Amy Jones, Eventura’s Financial Controller
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Tuesday, 24 November 2015

How to put an end to the auditing nightmare?

If keeping track of all documents and transactions used to be seen as a hassle by accountants an audit was simply a nightmare. PaperLess software revolutionised the way accountants face an audit, since all their documents, receipts and invoices are already linked to the transactions in Sage, turning auditing into a simple and straightforward operation.
Currently, as soon as an accountant receives a document he brings it into PaperLess and all the information is extracted from it with PaperLess powerful Automatic Invoice Recognition feature that, with more than 80% success rate, fills in all different fields. With PaperLess full system automation transaction can be immediately posted into Sage with the corresponding document automatically linked to it.
An hassle free process that speeds up all document management processes from the moment they are received, either by email, post or whatever other format and that allows accountants to have all the information at the click of a button away. That is why keeping control of all documents is now so easy and audits are now seen as a fast and pain free process. 
What is paperless office software?
About PaperLess Software
PaperLess software is a powerful solution that uses automatic invoice recognition, data input and document matching together with electronic document flow and online document exchange and approval to improve the efficiency of accounting systems. You can now take full advantage of your accounting solution with a simple, smart and secure software that allows you to seamlessly automatize processes and increase your company productivity, profit margins and data accuracy levels.
Check now PaperLess software and see what this powerful solution already implemented in more than 1700 sites across Europe can do for your business.
  • Increase efficiency levels with system automation
  • Increase Productivity Levels and Revenue Margins
  • Reduce operational costs across the entire company
  • Communicate live and exchange information with clients
  • Gain competitive advantages and differentiation factors
With over 1700 client users across Europe, PaperLess software is integrated with an array of different accounting software (Sage 50 Accounts, Sage 200 Business Suite, SoftOne Professional, UNIT4 Multivers, DI-Business, Mamut Business One, Microsoft Dynamics NAV and AX, Exact Globe and Eyesel Business Suite, etc.) and manages the whole routine from scanning or adding electronic documents to processing them in the accounting systems.
Contact us now:
Phone: (+44) (0) 207 135 2007
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Location: London, UK

What is OCR and how to use it in Sage?

OCR software is technology that transforms all types of images (handwritten, typed or printed) into an electronic format. It is, in fact, the foundation of electronic document management. It allows you to browse through the registered documents, hence the entire archive of your company.
 
 
 
Will paperless accounting software integrate with existing accounting software?
Paperless office software offers fast integration with Sage, Microsoft Dynamic, Mamut, and many other accounting applications. Don't let the fear of integrating paperless accounting software stop you from making the step towards paperless office software.  Just make sure you choose a solution provider that has this feature, to start benefiting from a unified system of your company’s accounts.
Will paperless office software keep track of my payment system?
Again, the answer to this other question is yes. Through the invoice approval workflow system, you will be able to visualize and control all the invoices and bill payments. Plus, as long as long as you are authorised to do so, you will be able to access the software from any computer. The invoice approval workflow tracks all the invoices, while also being able to enforce and streamline approvals.
Is paperless office software secure?
Yes, going digital is more secure than the conventional paper method. Digital signatures and electronic documents are now being globally accepted by the laws of every country. Moreover, with the availability of encryption, it is difficult to forge an electronic signature, which minimizes the risk of fraud involved with going paperless.
What stops some companies from adopting paperless office software?
There are various reasons why companies might not go paperless; senior management is not convinced by it, some stick with traditional methods through habit, some think that paperless office software is expensive to implement, and some might simply be overwhelmed and apprehensive of the new features. The underpinning reason companies fail to adopt the paperless system is a lack of understanding of what it takes to achieve a paperless office. The best way to overcome a lack of understanding is to research the features of current paperless office solutions in the market, to find a solution that suits your business.
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Location: London, UK

Monday, 23 November 2015

Sage Additions Catalogue - What other software and services are available for Sage users?

Sage Additions offers you access to software and services from the Sage developer Network. Check what software Sage Additions Catalogue as available in the Document Management Area.
 
Save time and resources on data input while increasing accuracy levels with Automatic Invoice Recognition
Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
Eliminate the need to outsource data input services, saving money and the hassle it represents
Have all your accounting documents directly linked to Sage 
For more information about PaperLess software simply go to Sage Additions Catalogue or copy paste the link from Sage Additions Website into your browser:https://my.sage.co.uk/public/additions/details?additionId=931 
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Location: London, UK

Friday, 20 November 2015

Going Paperless, Going Green while automating your Document Management Processes

Nowadays, people are always searching for ways to help the environment and save money. By using paperless account management and paperless office software you can become a more eco-friendly office and save a pretty penny. Due to the high demand for paper, it has really put a dent in forests, which reduces the oxygen and homes for animals. This can be easily avoided.
You may be shaking your head thinking that there is no way that your business or office could go paperless. I know, we have all grown up to depend on paper, but the truth is that it is 2013 and now everyone is starting to depend on technology. It’s time to move on. Creating a paperless office is easy and affordable, not to mention a lot more efficient.
Actually, the phrase “paperless office” has been creating quite a buzz. It is very easy to see why, though. There are many advantages to going paperless such as:
  • Less clutter
  • Easy to find documents
  • Overall cheaper than paying for ink, paper, etc.
Take a good look around your office. You will probably see stacks and stacks of useless papers and, even if there was something important you needed, it would take you an hour to find it in that chaotic mess. Just think of how nice it would be to just type in the document name and…BAM, you have it right in front of you. Filing cabinets are convenient if you are extremely organized and only have one or two employees, but it will get filled up soon, and what are you going to do when it does? Buy another filing cabinet? Pretty soon, you won’t have any room in your office for a desk and chair.

How Do I Start Paperless Account Management?

It really is easy. All you have to do is get a scanner/printer machine and scan all your documents. This will instantly save the documents onto your computer. If you don’t know how to do it, or if you have lots of documents to scan, you can hire another company that specializes in the service to do it for you. Once they have all been scanned, the records management software will allow you to have instant access to the documents.
As you can see, it is very beneficial for companies, no matter how big or small, to invest in going paperless. It can end up saving a lot of time and money and a lot of headaches. If you have been looking for a way to have easier access to your important paperwork and less clutter around the office, paperless office solution may be the answer you are looking for.
 
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Location: London, UK

Sage Users Tips - Prevent fraud through automatic VAT validation in Sage

Provide an outstanding service to your clients with PaperLess software which, among many other benefits, enables you to prevent fraud by automatically validating VAT numbers on your supplier invoices. This way you can be sure that all VAT numbers on the invoices received are valid and that all data posted into your Sage accounting package is correct. A feature which is only a small part of what PaperLess software has to offer you.
What is paperless office software?
  • Automatically know whenever an invoice with a fraudulent VAT number is received, so that you can immediately act upon it;
  • Being a bookkeeper, differentiate yourself from your competitors by providing an outstanding and reliable service to your clients;
  • Instead of spending hours analysing data to find frauds, save time by automatically detecting them as soon as the invoice is received and processed in PaperLess;
  • Ensure a correct VAT return by eliminating non-valid invoices;
  • Prevent legal issues due to fraudulent VAT numbers;
What our clients say about PaperLess
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Thursday, 19 November 2015

PaperLess tips for Sage - What are the benefits of PaperLess office software?

Businesses today recognise the challenge of maintaining an orderly document management system which the whole business can adopt and work from. The average businesses' daily document management can include creating, archiving and retrieving documents. Some of this is done electronically (via computers and other technology like scanners, accounting software etc), whilst others are done traditionally throgh paper documentation. With this system you can easily a lot of time just managing paperwork.
 
There is an alternative to all this. An alternative which can increase efficiency, productivity and also save your business some money. That alternative is called paperless office software. 
 
What is paperless office software?
 
Paperless office software is a technology that allows paperless account management by means of record management software and electronic document management. It is in fact, the perfect method to create, store and access all the data your accounts contain. Paperless account management has its roots in the OCR software, which was the first system to introduce electronic documents.
 
What is OCR software?
 
The OCR software was first used to translate any type of document into files that can be read electronically. It doesn’t matter if these files are typewritten or printed texts, the OCR technology transforms them into electronically available formats. Furthermore, with OCR technology all electronic documents in the system are easy to be found and extracted. This type of electronical document management tremendously reduces the errors and time consumed, making the accounting software and records management software highly effective and secure.
 
 
How can my company benefit from paperless accounting software?
 
There are many benefits of paperless office software:
  • creation and storage of electronic documents meaning there will be no time and money wasted on storage spaces
  • documents and data that are easily found and accessed, meaning you will no longer have to spend precious time just looking for an information
  • security of data and documents through encryption and electronic signatures
  • easier regulatory and industry compliance, since transparency and accountability in the audit trail is a strong feature of electronic management. This will save money and your employees’ time of processing compliance measures
  • smooth workflow
  • sharing information with colleagues, granting fast communication between departments
  • more environmentally friendly than paper- less forests being cut down to produce paper
  • invoice approval workflow leading to streamlined invoice management 
What is invoice approval workflow?
 
The invoice approval workflow tool is available in a paperless office software tracks all the invoices through an electronic system. This feature makes the entire payment process visual, making it more transparent and easier to follow. The invoice approval workflow tool can be accessed from every computer, and even remotely by authorised personnel.
 
 
How safe will my documents be if I choose to go paperless?
 
While some businesses might feel safer having the “papers in their hands”, many businesses need more re-assurance when it comes to the security user rights of company documents. One major advantage of going paperless and adopting electronic document management methods is the ability to use encryption. A digital signature is impossible to forge and protected electronic documents are impossible to be accessed without the correct identification data. The laws all over the world respect and recognize electronic documents and signatures as being valid.
 
Paperless accounting software is designed to ease your company’s work by increasing efficiency and productivity. The improved security of electronic document management and its convenience and ease of use are the icing on the cake. 
 
What other reasons does your business need to join the paperless movement?
 
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Wednesday, 18 November 2015

PaperLess Accountants Programme - Only available for Sage Users

PaperLess Accountants Programme is allowing accountants and bookkeepers across Europe to enrich their product portfolio and to provide a distinctive service to their clients while giving them access to a new and recurring revenue source for their companies.
  • 15% to 20% discount on your own installation of PaperLess, including ClientAccess Users
  • 15% to 20% of all revenue from your clients installations
 
With more than 1700 installations across Europe, PaperLess has its Accountants Programme open to qualifying accountants and bookkeepers who wish to use PaperLess to work efficiently with their clients. The programme is designed to benefit accountants and bookkeepers in a number of ways:
A new and recurring revenue source for your company, something increasingly important when considering that PaperLess client loyalty levels are above 90%, ensuring a revenue growth every year.
By acquiring PaperLess you get access to a powerful and reliable software that manages the entire document management process, from the moment documents are received until they are posted to the accounting application.
A distinctive offer to your clients by giving them access to a state of the art technology that ensures the automation of accounting processes, starting by Automatic Invoice Recognition with more than 90% success rate.
Marketing support to help you generate new business leads, with telemarketing actions, email campaigns, among several other actions.
Professional Support for your PaperLess installation, the PaperLess Accountants Programme is delivered through our network of PaperLess Business Partners who will provide implementation, training and consultancy to assist you.
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Location: London, UK

Tuesday, 17 November 2015

Sage Developer tips - Look-up of Documents Directly from Sage Transactions is now available, only a Sage Developer can offer you this.


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Location: London, UK

Monday, 16 November 2015

Are you a Sage user? Then this free webinar is definitely for you.

Are you a Sage user?
Then this webinar is definitely for you...
Being a Sage Developer PaperLess is able to provide you with a powerful software that truly integrates with your Sage package, allowing you to automate your document management processes and have all documents accessible at the click of a button. Attend to this 20 minutes webinar and find out why more and more Sage users across UK are choosing PaperLess to manage all their accounting and non-accounting documents. 
“Unique Features that only a Sage Developer can offer due to the seamless integration between PaperLess and Sage.”
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Friday, 13 November 2015

18th and 19th November Sage Additions Webinar - Book your place now

Far more than a simple Document Management Solution... Attend to the webinar 18th and 19th November at 10.00am
Being a Sage Developer PaperLess is able to provide you with a powerful software that truly integrates with your Sage package, allowing you to automate your document management processes and have all documents accessible at the click of a button.
  • ​How to reduce manual data input with PaperLess Automatic Invoice Recognition?
  • How to have the complete audit trail of the document approval process directly linked to Sage?
  • How to retrieve documents in seconds by doing a simple look-up directly from Sage?
  • How to have whoever you give authorization to posting transactions and retrieving all information from Sage, even not being Sage users?
“Unique Features that only a Sage Developer can offer due to the seamless integration between PaperLess and Sage.”
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Thursday, 12 November 2015

Sage Additions Webinar - How to have all documents directly linked to your transactions in Sage?

Far more than a simple Document Management Solution... Attend to the webinar 18th and 19th November at 10.00am
Being a Sage Developer PaperLess is able to provide you with a powerful software that truly integrates with your Sage package, allowing you to automate your document management processes and have all documents accessible at the click of a button.
  • ​How to reduce manual data input with PaperLess Automatic Invoice Recognition?
  • How to have the complete audit trail of the document approval process directly linked to Sage?
  • How to retrieve documents in seconds by doing a simple look-up directly from Sage?
  • How to have whoever you give authorization to posting transactions and retrieving all information from Sage, even not being Sage users?
“Unique Features that only a Sage Developer can offer due to the seamless integration between PaperLess and Sage.”
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK
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