Tuesday, 31 May 2016

Automatic scanning, processing and linking of documents directly into Sage now available for all Sage users

PaperLess Document Management for Sage Free Demo
PaperLess document scanning software manages all your paperwork from scanning and adding electronic documents to processing them in your existing accounting applications. PaperLess uses the latest methodology Capture>Process>Archive to capture data at the start of the document workflow process so that all your paper documents can be digitised and handled more efficiently online.
PaperLess document scanning software digitises your paperwork as early as possible in your business processes saving time and money. Businesses can scan paper directly into PaperLess or drag and drop multiple file types from emails and your computer. The PaperLess edit TIF functions enable businesses to merge, split and re-organise documents electronically so working through a batch of paper documents is quick and easy.
Efficient document scanning software makes better workflow management. When businesses add a document to PaperLess, the document also has a unique number, which means your colleagues can easily locate a document at a later stage by entering this document’s unique number. Businesses can use the Scanning menu to add one or more documents at a time and control the scanner from PaperLess. Any twain compatible standard scanner at 300 DPI will work with PaperLess.
PaperLess Printer is a printer driver which a user can print to in order to convert a windows file to a TIF file or PDF to OCR in PaperLess. For example, a user can print a Word document to PaperLess Printer and add it to PaperLess as a TIF file which can then be viewed in the document view window.
Not only document scanning software, PaperLess is also a piece of document storage software. PaperLess stores all your documents, both accounting and business documents, in separate folders in the PaperLess workspace so companies can keep their data secure.
PaperLess document scanning software uses two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices by using Automatic Invoice Recognition. PaperLess handles multiple suppliers with multiple document formats, and also supports XML invoices. Automatic Invoice Recognition saves time and reduces manual errors so workflow management in your organisation is more efficient.
After running automatic invoice recognition, businesses can post accounting transactions with the relevant documents attached directly from PaperLess into their existing accounting applications. PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200 Suite and many other popular accounting applications. The synchronisation happens instantly in the background. There is no need for companies to give up their accounting applications in order to go paperless. Colleagues can view the accounting transactions stored in the Accounting Archive folder at a later stage.
PaperLess for Sage Free Demo
What our clients say about PaperLess
Scott Gibson Eventura’s Consultancy Director
Colin Mayrs, Blair’s Caravans Managing Director
Lisa Davis, Numerii’s Director
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Monday, 30 May 2016

Invoice Recognition with Complete Audit Trail of the Approval Process directly in Sage. Learn More!

Free PaperLess Document Management for Sage Online Demo
Sage is a credible and comprehensive accounting application to manage all your accounting transactions. Customers have been looking for a Sage add-on solution that integrates with Sage and offers invoice approval function for Sage so that it is convenient to approve purchase invoices among the assigned colleagues prior to posting into Sage.
PaperLess provides you with a secure way to ensure that your purchase invoice approval for Sage can be monitored the way your organisation works. Once the approval process is finished you can make a final confirmation on the transactions, and amend any accounting lines in the transaction voucher prior to posting into Sage.
There are many benefits to have invoice approval for Sage function in a PaperLess account management solution that also integrates with Sage. This means that any document which requires approval can be tracked through the approval process or even the entire work flow process. All purchase invoices can be managed and approved for Sage within the PaperLess workspace. More importantly, audit trail is clear for all users’ approvals.
See how simple and easy it is to have Automatic Invoice Recognition with Complete Audit Trail of the Approval Process directly in Sage.
PaperLess invoice approval for Sage is fast and secure as you can always see both the Sage transaction and the preparation in PaperLess. No time is wasted waiting for synchronisation as it is instant. Since you can move the document around without leaving the accounting lines, data entry is quick so you save a considerable amount of time by viewing all the data in one go.
Alternatively, PaperLess also allows you to approve other documents for Sage besides the invoice approval functionality. This means that the people within an organisation who are involved in the non-accounting document approval process have no requirement to have access to Sage. The entire electronic documents management such as purchase orders, expenses, and holiday forms can be handled by the Paperless Other Document Archive. Therefore it is more efficient to manage and approve both purchase invoices and non-accounting documents within one workspace than in different places.
Free Demo_Horizontal
What our clients say about PaperLess
Scott Gibson Eventura’s Consultancy Director
Colin Mayrs, Blair’s Caravans Managing Director
Lisa Davis, Numerii’s Director
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Wednesday, 25 May 2016

Tips for Sage – How to automatically prevent posting duplicate invoices?

PaperLess Document Management for Sage Free Demo
Making sure that no duplicate invoices are posted onto Sage is one of the challenges many finance professionals face, especially when dealing with large number of invoices. Seamlessly integrated with Sage, PaperLess software allows you to keep control over all your accounting documents as well as to automatically detect if any duplicate invoices are being processed preventing them to be posted into Sage.
  • Automatic Invoice Recognition
  • Automatic Posting of Invoice onto Sage
  • Automatic Detection of Duplicate Invoices
  • Automatic validation of VAT Numbers
PaperLess for Sage Free Demo
What our clients say about PaperLess
Scott Gibson Eventura’s Consultancy Director
Colin Mayrs, Blair’s Caravans Managing Director
Lisa Davis, Numerii’s Director
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Monday, 23 May 2016

Going PaperLess in Sage - Take a look at the video to know more

Free Demo of PaperLess Document Management for Sage
Businesses are looking for an efficient and user friendly solution for a paperless bookkeeping environment. PaperLess improves your bookkeeping efficiency by saving time on accounting document management and reducing manual data entry.
Over 400 accountants in Europe are using PaperLess technology to work securely and efficiently with their clients. PaperLess integrates with Sage 50 Accounts, Sage 200, Mamut, Microsoft Dynamics NAV and many more accounting applications so that accountants and their clients can upload and approve documents, view transactions in Sage with the relevant documents attached, and use Automatic Invoice Recognition to reduce manual data entry.
With PaperLess bookkeeping software accountants and bookkeepers can manage all their working papers, practice documentation, clients’ documents and their workflow approval process both internally and with their clients.
Free Demo of PaperLess Document Management for Sage_Horizontal
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Location: London, UK

Friday, 20 May 2016

How to put an end to manual data input nightmare?

PaperLess enables businesses to convert PDF to OCR. PaperLess uses two layers of sophisticated OCR (Optical Character Recognition) technology to extract information from your invoices directly into PaperLess workspace. PaperLess also supports XML invoices.
PaperLess can run invoice recognition on multiple invoices at the same time. Configuration to handle many different invoice formats is easy to manage. Automatic Invoice Recognition saves time and reduces manual data entry so that your office clerks can work more efficiently.
Converting PDF to OCR is crucial in the document workflow process because businesses have been relying heavily on the paper document management. With PaperLess, automated invoice processing is simple and smart.
First of all, use Add Document function in PaperLess to drag and drop your PDF documents from emails or computer into the PaperLess workspace. Alternatively, print the document into PaperLess by choosing PaperLess Printer in the option area. Once PDF documents are added, convert PDF to OCR by using PaperLess Automatic Invoice Recognition which takes only few seconds to recognise the relevant data from your invoices.
Converting PDF to OCR is quick and easy at the start of the workflow process. PaperLess integrates with Sage 50 Accounts, Sage 200 Suite, and many more accounting applications because synchronisation happens instantly at background.
After documents are converted from PDF to OCR, PaperLess invoice recognition for Sage and other accounting applications allows businesses to post transactions directly to your existing accounting application. All transaction types can be prepared and then posted from PaperLess saving time and increasing efficiency. Documents are available to view in the Accounting Archive instantly without any waiting because PaperLess integrates with many accounting applications such as Sage, Pastel, Microsoft Dynamics NAV, and Mamut.
Additionally, all PaperLess functionality is available in Remote Access. Paperless Remote Access is a convenient function that enables businesses to have access to documents anywhere and anytime. The secure Remote Access via the Internet looks and feels the same as PaperLess workstation. Bandwidth requirement is low as documents are only viewed when needed.
What our clients say about PaperLess
Scott Gibson Eventura’s Consultancy Director
Colin Mayrs, Blair’s Caravans Managing Director
Lisa Davis, Numerii’s Director
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Thursday, 19 May 2016

Mark Heem expects to save 15,000€ per year with Unit4 Multivers PaperLess

Mark Heem is using UNIT4 Multivers PaperLess to accelerate the payment process and eliminate mistakes. The care centre institution with offices in Doetinchem and Bronckhorst municipalities expects to save 15,000€ annually, through digitization.
Mark Heem is responsible for six care centres that annually produce around 6,300 invoices and adding to this all the paperwork of four hundred daily meals. In the past these invoices had to be approved by several people (the central administration and regional centres) using the traditional post method, which made the internal accounts payable process to last between one and a half to two weeks. Adding to this, there was no understanding of where the invoices were from and the chances of losing documents were very high.
With the UNIT4 PaperLess solution the processing time of an invoice can be reduced to fifteen hours rather than weeks.
Ruud Kampshoff, Mark Heem’s Head of Financial Accounting & ICT: “Within Mark Heem there was a great frustration regarding the supplier invoice management process. It took too long, we did not know where the invoices were and sometimes we had to keep looking for them, which led to additional costs. We wanted a solution that would accelerate the process. UNIT4 Multivers PaperLess clearly stood above all the other solutions that we have analysed."

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Mark Heem Case Study - PaperLess Document Management
What our clients say about PaperLess
Scott Gibson Eventura’s Consultancy Director
Colin Mayrs, Blair’s Caravans Managing Director
Lisa Davis, Numerii’s Director
Contact Us
Phone Number: +44 (0) 207 135 2007

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Location: London, UK

Wednesday, 18 May 2016

Sage Additions - Here’s something that all Sage users should know!

Sage Additions catalogue offers the chance for all Sage users to improve their current package with a wide range of solutions that integrate seamlessly with Sage and that  have been designed by members of the Sage Developers’ Programme. 
Check out Sage Additions catalogue and see how PaperLess powerful document management features integrate seamlessly with Sage, allowing you to have all your documents directly linked to your transactions in Sage so that you can easily manage and find all your documents.
What our clients say about PaperLess
Scott Gibson Eventura’s Consultancy Director
Colin Mayrs, Blair’s Caravans Managing Director
Lisa Davis, Numerii’s Director
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

The best way to boost the performance of your Sage package – Take a look at Sage Additions Catalogue

Sage Additions catalogue offers the chance for all Sage users to improve their current package with a wide range of solutions that integrate seamlessly with Sage and that  have been designed by members of the Sage Developers’ Programme.
Check out Sage Additions catalogue and see how PaperLess powerful document management features integrate seamlessly with Sage, allowing you to have all your documents directly linked to your transactions in Sage so that you can easily manage and find all your documents.
What our clients say about PaperLess
Scott Gibson Eventura’s Consultancy Director
Colin Mayrs, Blair’s Caravans Managing Director
Lisa Davis, Numerii’s Director
Contact Us
Phone Number: +44 (0) 207 135 2007


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Location: London, UK
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