In a strategical decision the leading provider of licensed retail and hospitality training in the UK – CPL Training - decided to implement PaperLess Document Management for Sage in order to improve office efficiency. The results are clear with the renowned institution experiencing reductions of up to 90% in manual data input and a much faster and trouble free document approval process.
With over 1000 invoices processed every month, CPL Training decided that it would be better to improve the office efficiency rather than to continue increasing the headcount to deal with the increasing number of documents. With this goal in mind the company went through a thorough market research process, with PaperLess software and the seamless integration with Sage 50 Accounts standing out as the best solution, allowing CPL to automate their accounts process by up to 90% and achieve yearly savings of £20,000.
The automation offered by PaperLess with the Automatic Invoice Recognition is one of the features most valued by CPL with Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited, stressing that “the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”
The document management automation offered by PaperLess enabled CPL Training to experience significant savings right from the start. Choosing PaperLess instead of hiring another member of staff represented an annual saving of £18,000 per year. According to CPL managers the digital archiving of documents and reduction in printing costs also adds up to these savings, allowing them to save a further £2000 per year, making a total of £20,000 per year.
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