How are CFOs increasing invoice processing speeds and reducing costs?

Businesses have been relying heavily on manual invoice processing. Dealing with paper invoices can be time consuming and can cause many human errors with manual data entry. Some companies are still using the traditional methodology Scan to Archive, which means they only digitise invoices for archiving purpose.

Unfortunately, countless manual errors happen because of the old fashion way of processing paper invoices in an organisation. The latest methodology Capture>Process>Archive has become the most efficient way for invoice processing. PaperLess captures your invoice data by digitising paper invoices at an early stage of the workflow process.

The truth is that efficient invoice processing saves organisations time and money while reducing manual data entry. PaperLess Automatic Invoice Recognition uses two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices into PaperLess, which will then be sent to other colleagues for approval within the same workspace.

Find out more about PaperLess Document Management for Sage

Every businesses deal with a large number invoices on a daily basis, so efficient invoice processing is crucial for running a profitable business. After several months, invoices from previous months may still be pending and without approval. Entering large amount of data from the invoices into your computer can be so tedious that manual mistakes are unavoidable.

For companies that receive many invoices from the same supplier on a regular basis, PaperLess efficient invoice processing creates customised invoice template for a particular supplier. Next time you run automatic invoice recognition on the same supplier, there is no need to edit the accounting lines over and over again.

PaperLess makes invoice processing simple and smart. After invoices have been digitised and edited in PaperLess, businesses can post batches of invoices directly into their existing accounting applications. PaperLess integrates seamlessly with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online so the synchronisation of invoice recognition for Sage happens instantly in the background.

Why are thousands of Sage users choosing PaperLess?

Well, for companies using Sage 50 and Sage 200 the document management solution introduced by Sage Platinum Developer Partner, PaperLess Europe, is allowing thousands of Sage users to automate invoice scanning and processing routines because of the seamless integration between PaperLess and Sage.

PaperLess is much more than a simple document management solution offering Sage users a seamless integration with their Sage accounting package. This means that when data is extracted it can be instantly posted to Sage and documents get automatically linked to Sage transaction lines, something that only a Sage Platinum Developer Partner like PaperLess Europe can offer.

By bringing together Automatic Invoice Recognition, Online Invoice Approval, Automatic Matching and Closing of Purchase Orders and Full Automation of Emailed Invoices, PaperLess Document Management software has become the preferred choice for Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online users.

• Automatic Invoice Recognition with all accounting documents automatically posted to your Sage accounting package
• Online Invoice Approval with a powerful set of automation rules based on supplier, project, department or cost unit responsible
• Automatic Matching and Closing of Purchase Orders for Sage 50c, Sage 200c and Sage 200 Extra Online
• Full Automation of emailed invoices with PaperLess Company Inbox

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WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Sage Invoice Scanning with Built-In OCR Software now available for UK users

Yes, that right… Sage users across UK and Ireland can now automatically scan invoices and manage their complete workflow processes online within one workspace so their companies can save time, increase profit and reduce risk. PaperLess Invoice Scanning software is a Sage Authorised Solution designed by Sage Platinum Developer Partner , PaperLess Europe, for easy usability, which means r accounting department can use less skilled members of the team and control what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting into your accounting application.

Invoice Scanning for Sage in 30 Seconds, take a look at the video to find out more…

How does PaperLess Invoice Scanning Software for Sage work?

After businesses scan invoices, PaperLess uses two layers of sophisticated Optical Character Recognition (OCR) technology to recognise the information on your invoices. Automatic Invoice Recognition extracts the relevant data from your invoices and enables your colleagues to edit accounting information and post transactions from PaperLess directly into Sage.

PaperLess can run invoice recognition on multiple invoices at the same time, so organisations can save time and reduce manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.

• Automatic Invoice Recognition with PaperLess powerful OCR, reducing the need for manual data input
• Automatic Scanning of Invoices with Direct Link to Sage Accounting Lines
• Live Look-up of documents directly from accounting lines in Sage
• Automatic Matching & Closing of Purchase Orders
• Full Invoice Processing Automation with PaperLess Company Inbox

So much more than a simple Invoice Scanning system… PaperLess also offers Sage users a simple and easy way to have their invoices approved On-The-Go with PaperLess Online Invoice Approval Software.

Sage users are now approving invoices and having the document approval audit trail directly linked to their transactions in Sage by using PaperLess Document Management for Sage. Being a Sage Developer, PaperLess Document Approval features ensure that any document that requires approval can be tracked through the approval process, not only Invoices but all types of business documentation including for instance HR Documents, Orders, Quotations, Correspondence or Complaints.

By using PaperLess Document Approval you end up with an audit trail of the complete Approval Process all this directly linked to Sage 50c, Sage 200c, Sage 200 Standard Online, Sage 200 Extra Online so that you can have all information at the distance of a click of a mouse button.

The seamless integration between PaperLess and Sage allows you to have all your documents directly linked to the transactions you have in Sage as well as the complete audit trail of the approval process also in Sage. This means that by a simple look up of the document directly from Sage you have access to all information related to it: who approved what, in which dates, the changes made and who made them.

Why are Sage users choosing PaperLess to automate invoice scanning processes?

Because PaperLess is a Sage Developer that created a powerful document management software seamlessly integrated with Sage. The software solution developed by PaperLess brings together automatic invoice recognition, automatic data input and automatic matching and closing of purchase orders with electronic document flow and online document exchange and approval to improve the efficiency of your Sage accounting solution.

PaperLess is much more than a simple document management solution offering Sage users a seamless integration with their Sage accounting package. This means that when data is extracted it can be instantly posted to Sage and documents get automatically linked to Sage transaction lines, something that only a Sage Developer like PaperLess Europe can offer.

By bringing together Automatic Invoice Recognition, Online Invoice Approval, Automatic Matching and Closing of Purchase Orders and Full Automation of Emailed Invoices, PaperLess Document Management software has become the preferred choice of Sage users.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Why are CFOs choosing PaperLess Document Management?

PaperLess software is becoming the preferred choice of Sage users to Automate Document Management Processes and Invoice Processing routines by bringing together Automatic Invoice Recognition, Automatic Matching & Closing of Purchase Orders, Online Invoice Approval and Full Automation of Emailed Invoices.

With PaperLess, documents remain secure within your organisation, invoices requiring approval are distributed in a process that is set by you and document lookups can be done straight from Sage allowing you to quickly find exactly what you are looking for.

• Automatic Invoice Recognition
  • Reduce time spent on manual data input and increase data accuracy levels with PaperLess OCR Software for Sage
• Automatic Matching & Closing of Purchase Orders
  • No more time spent on manually checking if invoice amount matches the purchase order, PaperLess for Sage does it automatically for you.
• Automatic attach of Documents to Sage accounting lines
  • Get all information automatically organised and easily accessible by having it linked directly to Sage.
• Live Document Lookup
  • Retrieve all accounting documents via a simple live lookup directly from within Sage.
• Online Invoice Approval
  • Automate document flow based on Supplier, Department, Project and/or Cost Unit Responsible
• Full Automation of Emailed Invoices
  • Get all invoices received via email automatically processed and posted into Sage, including Automatic Matching and Closing of Purchase Orders.
• Seamless Integration with Sage 50cloud and Sage 200cloud
  • Besides being a Sage Platinum Developer Partner, PaperLess is also a Sage certified solution for both Sage 50 and Sage 200.

Why to choose a Sage Developer to handle Document Management processes?

What CFOs using Sage have realised is that in order to ensure that the software they are implementing to manage document management processes delivers the best results and the highest possible ROI to the company, it is important to find a solution that integrates seamlessly with their Sage accounting package.

This way they are making sure that all documents are processed and stored following the logic and set-up of their Sage accounting package. Invoices can have their data automatically extracted and posted to Sage because both document management software and Sage software work in the same way and follow the same rules, ensuring a real automation of their document management processes and invoice processing routines. 

In order to find the solutions that best suits their document management needs, UK CFOs have available Sage Additions Catalogue, which offers them access to software and services from the Sage developer Network. Click here to check what software Sage Additions Catalogue has available in the Document Management Area.

What is PaperLess Document Management software?

PaperLess software is a powerful solution that uses automatic invoice recognition, data input and document matching together with electronic document flow and online document exchange and approval to improve the efficiency of Sage accounting software, allowing Sage users to have all their documents directly linked to the corresponding transactions in Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online.

Why to choose a Sage Platinum Developer Partner Solution?

Well, because only a Sage Platinum solution integrates seamlessly with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online giving access to Sage users to the best document management solution for Sage, allowing Finance Directors, CFO’s, Accountants and Bookkeepers to get easy access to full document management automation.

For companies using Sage 50 and Sage 200 the document management solution introduced by Sage Platinum Developer Partner, PaperLess Europe, is already allowing thousands of Sage users to automate invoice scanning and processing routines because of the seamless integration between PaperLess and Sage.

Finance Professionals are now simply bringing in documents into PaperLess, running Automatic Invoice Recognition, reviewing the data and then posting transactions into Sage. Invoice retrieval is done directly from within Sage via a simple lookup from Sage accounting lines, meaning that Sage users can automatically have all their accounting documents directly linked to Sage with the complete audit trail of the approval flow.

All the Quality That Only a Sage Developer Can Offer

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com