Making Tax Digital vs. Digital Accounts Departments

Yes, that’s right… companies using Sage are turning their Finance Department fully digital by going PaperLess. With thousands of Sage users across UK and Ireland, PaperLess software is a powerful document management solution created by Sage Platinum Developer Partner, PaperLess Europe, that brings together Automatic Invoice Recognition, Online Invoice Approval, Automatic Matching & Closing of Purchase Orders with live lookup of documents directly from within Sage accounting lines.

The Preferred Choice of Sage Users Across UK and Ireland to Automate Document Management Processes and Speed Up Invoice Processing Routines

• Automatic Invoice Recognition for Sage
• Automatic Posting of Invoices onto Sage
• Automatic Detection of Duplicate Invoices
• Automatic Matching & Closing of Purchase Orders in Sage
• Automation Online Invoice Approval Seamless Integrated with Sage
• Full Automation of Emailed Invoices with PaperLess Company Inbox

All the Quality that Only a Sage Platinum Developer Partner Can Offer

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Do I need to keep a paper copy of my Invoices? What’s HMRC’s position?

Unlike what many Finance Professionals think, HMRC does not specify any rules on how you must keep records. You can keep them on paper, digitally or as part of a software program like a document management system.

In fact, HMRC can charge you a penalty if your records are not accurate, complete and readable so make sure you store your documents in a digital format and well organized making sure that you can have easy access to them. 

Besides ensuring that documents are readable and easily accessible, many finance professionals are implementing document management system to also achieve higher efficiency levels across finance departments by reducing the need to manual data input and save time on document storage and retrieval.

Click here to check what HMRC says about keeping digital records or Click here to visit PaperLess Website

Sage 50 and Sage 200 users can keep all their documents properly stored and organized with the Sage Platinum Developer Partner solution, PaperLess software, a powerful document management solution with build-in OCR that integrates seamlessly with both Sage 50 Accounts, Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online allowing accountants and finance professionals to easily manage all accounting and non-accounting documents having them directly linked to transactions in Sage.

Besides being a Sage Developer, PaperLess is also listed on HRMC Record Keeping Software Providers List, which presents to users a number of software suppliers that have produced simple record keeping applications to help accounting professionals manage their documents and, in the case of PaperLess software, to have those documents directly linked to transactions in Sage 50 and in Sage 200.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

HMRC & Digital Record Keeping by Sage Platinum Partner

Unlike what many Finance Professionals think, HMRC does not specify any rules on how you must keep records. You can keep them on paper, digitally or as part of a software program (like bookkeeping software) so feel free to start automating your document management processes and invoice processing routines and bring your filling processes to the 21st century.

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

IN FACT, DID YOU KNOW THAT HMRC CAN CHARGE YOU A PENALTY IF YOUR RECORDS ARE NOT ACCURATE COMPLETE AND READABLE?

Yes, that’s right… so make sure you store your documents in a digital format and well organized making sure that you can have easy access to them. 

Click here to check what HMRC says about keeping digital records or Visit PaperLess Website to Find Out more about Digital Record Keeping

 Wondering how can you bring your filling processes to the 21st century?

Well, if you are a Sage user the answer is quite simple. Sage users are moving towards the solution created by Sage Developer Platinum Partner, PaperLess Europe that created a powerful document management solution that integrates seamless with Sage 50 Accounts, Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online allowing accountants and finance professionals to easily manage all accounting and non-accounting documents.

Besides being a Sage Platinum Developer, PaperLess is also listed  in HRMC Record Keeping Software Providers List (http://www.hmrc.gov.uk/softwaredevelopers/mobile-apps/record-keeping.htm), which presents to users a number of software suppliers that have produced simple record keeping applications to help accounting professionals manage their documents and, in the case of PaperLess software, to have those documents directly linked to transactions in Sage 50 and Sage 200.

Learn more about the most powerful and seamlessly integrated document management solution for Sage 50 and Sage 200 and see how to fully automate your entire document management process.

• Automatic Invoice Recognition with PaperLess powerful OCR, reducing the need for manual data input
• Automatic Document Flow based on Supplier, Department, Project or Cost Unit Responsible
• Look-up of documents directly from accounting lines in Sage
• Automatic Matching & Closing of Purchase Orders for Sage 50 and 200
• Full Invoice Processing Automation with PaperLess Company Inbox

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Invoice Scanning Trends – What does HMRC say about this?

Unlike what many Finance Professionals think, HMRC does not specify any rules on how you must keep records. You can keep them on paper, digitally or as part of a software program (like bookkeeping software).

What HMRC says is that they can charge you a penalty if your records are not accurate, complete and readable so make sure you store your documents in a digital format and well organized making sure that you can have easy access to them. 

Therefore, the current trend of scanning invoices to speed-up invoice processing speeds and keep the information organized and easily accessible is something that HMRC accepts as long as documents are accurate and readable.

SO WHAT INVOICE SCANNING OPTIONS DO I HAVE AVAILABLE?

Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online users can keep all their documents properly stored and organized with the Sage Developer solution, PaperLess software. PaperLess is a powerful document management solution with build-in OCR that integrates seamlessly with Sage allowing accountants and finance professionals to easily manage all accounting and non-accounting documents having them directly linked to transactions in Sage.

Besides being a Sage Developer, PaperLess is also listed on HRMC Record Keeping Software Providers List, which presents to users a number of software suppliers that have produced simple record keeping applications to help accounting professionals manage their documents and, in the case of PaperLess software, to have those documents directly linked to transactions in Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online users. 

• Automatic Invoice Recognition 
• Online Invoice Approval with Automatic Approval Workflow 
• Documents directly linked to transactions in Sage
• Lookup of documents directly from Sage 
• Full Document Management Automation with PaperLess Company Inbox

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“be able to track our invoices more efficiently and with a cost saving to the business...This saves a lot of time trying to find old invoices in the paper archive"

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com