Tuesday, 9 February 2016

Sage AIR Webinar - Keep up with the latest news for your Sage package

Be part of the PaperLess Sage AIR Webinar - 11th and 12th February at 10am Book your place now and know how to boost the efficiency of your current Sage package
Being a Sage Developer PaperLess is able to provide you with a powerful software that truly integrates with your Sage package, allowing you to automate your document management processes and have all documents accessible directly from Sage. Something that only a Sage Developer like PaperLess Europe can offer.
“Unique Features that only a Sage Developer can offer due to the seamless integration between PaperLess and Sage.”

What questions can you expect to see answered during Sage AIR webinar:
  • ​How to reduce manual data input with PaperLess Automatic Invoice Recognition?
  • How to have the complete audit trail of the document approval process directly linked to Sage?
  • How to retrieve documents in seconds by doing a simple look-up directly from Sage?
  • How to have whoever you give authorization to posting transactions and retrieving all information from Sage, even not being Sage users?
What our clients say about PaperLess
Pradip Shah, Ashgoal’s Business Consultant
Chris Houghton, Eventura’s Owner
Paul Van der Baan, founder of Paray
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

The nightmare of manual data input – Why does it still have to be so time consuming?

The good news is that it doesn't anymore... at least not if you are a Sage user!
With PaperLess Automatic Invoice Recognition software for Sage 50 Accounts and Sage 200 Business Suite you can now automatically input all data directly into your accounting software. With more than 80% accuracy levels on invoice recognition your data input process will be much faster and accurate, allowing you to release company resources and allocate them to other tasks.
PaperLess software integrates seamlessly with your Sage accounting system allowing you to automatically have your accounting data processed and easily accessible. A powerful software with over 1700 installations throughout Europe, which relies on system automation to increase productivity levels and provide you with competitive advantages.
  • Automatic Invoice Recognition
    • All data is automatically recognized and uploaded to your system reducing time spent on manual data entry and eliminating typing errors.
    • Invoice approval workflow leading to streamlined invoice management. 
  • Documents and data easily found and accessed
    • No more time wasted on looking for documents, you will have access to all your accounting documents by doing a simple look-up from within Sage.
  • Creation and storage of electronic documents
    • No more time and money wasted on costly and inefficient filing systems.
  • Sharing information with colleagues and clients in real time
    • Faster communication between departments and with clients, improving productivity and satisfaction levels.
 
What our clients say about PaperLess
Pradip Shah, Ashgoal’s Business Consultant
Chris Houghton, Eventura’s Owner
Paul Van der Baan, founder of Paray
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Monday, 8 February 2016

Make you Finance Department Go PaperLess With Green Technology Seamless Integrated with your Sage Accounting Package

More businesses are ready to go paperless with green technology. Companies are changing their business processes to be clean, green and lean. PaperLess reduces companies’ environmental impact, eliminates the high cost of paper document storage, saves money with lower printing and copying costs and improves efficiency by saving time locating documents.
It is easy to go PaperLess with green technology, businesses can easily manage all their paperwork and computer files in one centralised system. PaperLess enables businesses to scan documents directly into PaperLess and also add any electronic documents such as PDF’s, Word and Excel documents. One can even print directly into PaperLess which is great for email archiving. A centralised document management solution with powerful search feature means that users can find any documents in seconds.
 

When businesses go PaperLess with green technology, they can relax whilst PaperLess automatically synchronises with Sage. PaperLess integrates with Sage 50 and Sage 20 Suite and is compatible with Cloud implementations. No user interaction is required as synchronisation happens at background instantly. Automatic invoice recognition extracts the relevant data from your invoices and creates transactions ready to post directly into Sage from within PaperLess, archiving the document at the same time. Colleagues can also open up the document associated with any transaction from within Sage.
A PaperLess user with the appropriate user rights can see all Sage transactions and any documents associated with those transactions. There is no need for them to be a Sage user. Within PaperLess, you can secure the users access rights, so each user sees what they need to see, and no more.
PaperLess encourages businesses to go paperless with green technology because they will never lose track of their workflow processes and documents. Businesses can keep control of their entire workflow processes by using Document Approval for procedures such as invoice approvals, credit notes, HR procedures, quotations, customer correspondence, purchase orders, proof of delivery, etc.
One can also access all documents and transactions via the Internet with the highest levels of security using PaperLess Remote Access. Remote workers, branches and overseas offices can also go paperless with green technology with highly secure AES encryption. Go PaperLess with green technology today and learn how to make your business simple, smart and secure.
What our clients say about PaperLess
Pradip Shah, Ashgoal’s Business Consultant
Chris Houghton, Eventura’s Owner
Paul Van der Baan, founder of Paray
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Friday, 5 February 2016

Sage users videos - Document Processing Automation in your Finance Department

How to automate your document management processes with Automatic Invoice Recognition, Automatic Workflow and Automatic posting into Sage. This brief video will allow you to see how PaperLess is allowing Sage users to benefit from a full system automation from the moment documents are received. 
Automatic Invoice Recognition, Automatic Approval flow and Automatic posting into Sage together with a seamless integration with Sage 50 Accounts and Sage 200 Business Suite are some of PaperLess' powerful features that make this possible. Working side by side with Accountants and Finance professional across Europe, PaperLess is allowing hundreds of businesses to increase their productivity and profitability levels.
What our clients say about PaperLess
Pradip Shah, Ashgoal’s Business Consultant
Chris Houghton, Eventura’s Owner
Paul Van der Baan, founder of Paray
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

How much are companies spending on archive and storage space management?

Hidden costs represent the difference between success and failure getting that client or loose it to one of your competitors. PaperLess account management software integrates seamlessly with your Sage accounting system allowing you to store infinite amounts of data. All it requires is a computer allowing you to save time, costs and hassle of outsourced storage. Besides this you can retrieve all your data directly from within Sage through the click of a button, increasing productivity levels and giving you competitive advantages.
  • Eliminate archive management & storage costs
  • Gain competitive advantages by getting a lot more work done with the same resources
  • Differentiate yourself to clients by offering a value added solution
  • Automate company workflows and notifications
  • Improve productivity levels by reducing manual data input with PaperLess Automatic Invoice Recognition
  • Don't waste more time looking for documents, do a simple look-up from Sage to retrieve all your accounting documents
  • Increase your profit margins, the same work done in a lot less time
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Location: London, UK

Thursday, 4 February 2016

Sage Videos – How to have a document management system that integrates fast and seamlessly with Sage?

PaperLess manages all your paperwork both accounting and non-accounting from scanning and adding documents to approving and processing them into Sage instantly. PaperLess does this based on the Capture>Process>Archive methodology, which is more efficient than the conventional Scan to Archive methodology. With over 15 years of dedication to Accounting the PaperLess Way, PaperLess’ fast integration with Sage has become an important unique selling point for our customers and Business Partners.
Fast integration with Sage means that synchronisation is automated and only happens in the background so your work process runs smoothly and instantly between PaperLess and Sage. PaperLess is very quick to implement in both small and big organisations as there is no software to install for each user. PaperLess integrated with Sage is user friendly and helps both businesses and accountants to create a PaperLess office for Sage.
Document image archiving is handled efficiently which means that the software is very light on resources. There is minimal configuration required so integration with Sage is quick and efficient, clients are normally up and running in one day.
The PaperLess accounting software is light on hardware resources and the minimum system requirements are usually less than Sage. If you are an accountant or work for an accountancy firm, there is no software to install for your clients. It is easy for you and your clients to add files online to PaperLess where only you will have control over access rights.
PaperLess’ fast integration with Sage enables you to take advantage of all the investment you have already made in Sage such as installation, training, practices, time for adaptations and so on. There is no need to give up Sage or change to another accounting application to become PaperLess.
Furthermore, support and training are offered through the PaperLess Business Partners and the PaperLess team in order to make sure a smooth and fast integration with Sage in your premise.
What our clients say about PaperLess
Pradip Shah, Ashgoal’s Business Consultant
Chris Houghton, Eventura’s Owner
Paul Van der Baan, founder of Paray
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Manual Data Input – Why does it have to be so time consuming?

Well, not any more... With PaperLess Automatic Invoice Recognition software you can now automatically input all data directly into your accounting software. With more than 80% accuracy levels on invoice recognition your data input process will be much faster and accurate, allowing you to release company resources and allocate them to other tasks.
PaperLess software integrates seamlessly with your Sage accounting package system allowing you to automatically have your accounting data processed and easily accessible. A powerful software with over 1700 installations throughout Europe, which relies on system automation to increase productivity levels and provide you with competitive advantages.
  • Automatic Invoice Recognition
    • All data is automatically recognized and uploaded to your system reducing time spent on manual data entry and eliminating typing errors.
    • Invoice approval workflow leading to streamlined invoice management. 
  • Documents and data easily found and accessed
    • No more time wasted on looking for documents.
  • Creation and storage of electronic documents
    • No more time and money wasted on costly and inefficient filing systems.
  • Sharing information with colleagues and clients in real time
    • Faster communication between departments and with clients, improving productivity and satisfaction levels.
 
What our clients say about PaperLess
Patrick Slomp, Mulderij’s Manager
Pradip Shah, Ashgoal’s Business Consultant
Chris Houghton, Eventura’s Owner
Paul Van der Baan, founder of Paray
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Wednesday, 3 February 2016

Storing Accounting Documents in Sage - What do you need to know?

As Sage Developers​ for the Document Management area, PaperLess software brings together Automatic Invoice Recognition, reducing manual data input into Sage, Document Approval, with the complete audit trail of the approval process directly linked to transactions in Sage, and direct link between accounting documents and transactions in Sage so that Sage users can retrieve them by doing a simple look-up directly from within Sage, all this seamlessly integrated with both Sage 50 Accounts and Sage 200 Business Suite.
Being that nowadays Document Management automation plays a key role for the company productivity and profitability levels, we invite all Sage users to Book an Online Demo of PaperLess Document Management for Sage or take a look atPaperLess Website. 
What our clients say about PaperLess
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Location: London, UK

Is there a way for you to have a document approval audit trail directly accessible from Sage?

Is there a way to make document flow effortless for your employees?
PaperLess software document approval function enables businesses to track any document that requires approval by other people through the workflow process. A system that integrates seamlessly with your Sage accounting software, allowing you to save time and reduce manual data entry through the automation of the entire process, from the moment documents are received until they are posted into your accounting software.
  • Faster approval processes leaving your resources available for other tasks
  • Automatic management of approval levels reducing complexity and time spent on it
  • Dynamic approval processes with real time information so that you can immediately act on it
  • Online document management & approval – no matter where you are all your data is available for consultation and approval
  • Complete audit trail of the approval flow increasing transparency and data security
Within PaperLess the document approval process allows you to set up multiple approval workflows with one or more users. Besides with PaperLess Remote Access you can give secure access to approved users to view documents and authorize transactions anywhere via the internet, reducing delays in authorization and improving process efficiency.
 
What our clients say about PaperLess
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Location: London, UK

Tuesday, 2 February 2016

How to reduce invoice management costs by more than 50%?

Automatic Invoice Recognition with associated workflows are core part of PaperLess, a software that integrates seamlessly with your accounting system turning manual data input into a fully automatic and more reliable process, with more than 80% success rate. The Capture-to-process methodology in which PaperLess is based can save you more than 50% of your management time and manual labour costs, ensuring a quick ROI within 12 months*
 
 

Change now from the traditional scan-to-archive to the capture-to-process model and ensure a higher ROI for your organisation:
  • Save time and resources on data input while increasing accuracy levels with Automatic Invoice Recognition
  • Eliminate the need to outsource data input services, saving money and the hassle it represents
  • Make processes simpler and faster with automatic workflows and email notifications
  • Increase data security and accuracy by keeping track of whatever changes were made to your documents
  • Powerful search features that make all your data accessible at the click of a button
  • Quick and easy online access for you and your clients
*The Association for Information and Image Management

What our clients say about PaperLess
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Location: London, UK

Sage users videos - Data Input Automation in Sage

Automatic Invoice Recognition with associated workflows is core part of PaperLess, a software that integrates seamlessly with your accounting system turning manual data input into a fully automatic and more reliable process, with more than 90% success rate.
Check now this short video that gives you a brief explanation on how PaperLess Automatic Invoice Recognition feature works and how it allows you to automate your data input processes.
  • Save time and resources on data input while increasing accuracy levels with Automatic Invoice Recognition
  • Turn manual data input into a fully automatic and more reliable process, with more than 90% success rate
  • Eliminate the need to outsource data input services, saving money and the hassle it represents
What our clients say about PaperLess
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Location: London, UK

Friday, 29 January 2016

PaperLess Office Software, what’s it all about?

We live in the technology age both in our personal and working lives. In the office we've been moving away from traditional methods of working, such as the gradual replacement of paper methods of communication and processing to electronic methods such as email, scanning, CRMs and accounting software. This movement is due to the many benefits of paperless document management and how it has evolved with the needs of the modern business.

What are the advantages PaperLess account management for my company?

With paperless account management, the time spent on paperwork administration is immediately reduced. We all know how frustrating and overwhelming paperwork can become, especially for growing companies with a growing client base. PaperLess account management is electronic document management software that uses Optical Character Recognition software to make all your company’s data available in an electronic format. 
Electronic file storage makes it easier to search and access an entire database by simply typing some search terms on the computer. PaperLess account management allows for the quicker and simpler accessing of data at the request of the company, auditors or clients.

Make your company work more efficiently.
It's now easy to see how PaperLess office software can simplify the document processing system within your business – making it possible for various departments within the company to work more efficiently and with greater ease. Because PaperLess office software requires users across the company to work on a unified system, it can improve the communication between departments, and avoid duplication and confusion.
Comply with regulatory and industry requirements
Another benefit of PaperLess account management is that it can help with regulatory and industry compliance. This is because electronic file management leaves an audit trail, which provides transparency and accountability, whereas paper records can be lost, illegible, damaged or destroyed. The consequences of non-compliance can be costly, both financially and the reputation damage it can cause to a company. 
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Location: London, UK

Thursday, 28 January 2016

Euromaritime gets fast insight into all financial processes with PaperLess software


Euromaritime Implementation of PaperLess Document Management_Case Study
With PaperLess software installed in 39 ships Euromaritime is now able to manage all their accounting documents while their ships are at sea all over the world. Another successful PaperLess implementation as it is clearly shown by Bram Boone, Euromaritime’s Chief Financial Officer, when states that “it took a while before I got used to the idea of a PaperLess accounting, but I would not want to go back.”
 
Experts in the field of construction and dismantling of ships, Euromaritime is well known name in in the shipping industry worldwide. The company also owns and manages a large number of barges and ships.
 
The size of the company combined with the different sailing locations posted some challenges to the organisation, being difficult to maintain the accounts always up to date and transparent. In order to solve this Euromaritime, which since 1995 has been using the financial accounting software Unit4 Multivers, also started using PaperLess on its 39 ships allowing the company to “always have a clear understanding of our accounts, even if our ships are on the other side of the world … ” said Bram Boone, Chief Financial Officer of Euromaritime.
 
 
 
Increased working pressure due to workload ups and downs
 
“While working together with Multivers, Euromaritime ran into a problem; the workload contained ups and downs, being that whenever a ship arrived to port the workload increased dramatically,” says Ton Luyk, responsible for Sales & Business Development of Unit4 Multivers to KNNS, adding that “we advised them that the solution for this would be to use PaperLess software so that they could, for example, scan and automatically extract data from invoices on the ship making it immediately visible in the company accounts.”
 
Ton Luyk also enhances that “with PaperLess software Euromaritime says they can always understand all the accounting, besides this being quick and simple to use, PaperLess is less error prone than the manual entry of invoices and enables Euromaritime to ensure a steady pace on their workload because information is sent and immediately available regardless of the ships’ location.”
 
Euromaritime faced the change to PaperLess as a challenge, Bram Boone says that “I saw the switch to PaperLess as a big step and needed two years to get used to the idea, being that one of the major problems was that although PaperLess makes it possible to scan invoices from the ships our skippers are not accountants, so KNNS helped us with the rollout of PaperLess a software that is extremely user friendly, reliable and enables us to have steady pace on our workload.”
 
Euromaritime will not go back!
 
“In order to ensure that the implementation process of PaperLess software at Euromaritime ran smoothly the deployment process was divided into two stages: the first one the rolling out of the software in the finance department and when the employees in the finance department felt comfortable enough the software was implemented throughout the remaining departments,” explains Ton Luyk, adding that he “had previously told Bram that PaperLess was very easy and user-friendly and now they have also discovered that.”
 
” It took a while before I got used to the idea of a PaperLess accounting, but I would not want to go back, ” says Bram Boone.
 
Increased understanding and efficiency
 
”Before PaperLess skippers had to periodically spend a day in the office to do the bookkeeping so that they could afterwards go back to sea and now that is no longer necessary. Now all our skippers scan the invoices while at sea and they end up in our accounts. We have experienced a major efficiency boost with PaperLess and additionally we always have a clear understanding of our accounts, from any ship, even on holidays” says Bram Boone, clearly satisfied by the choice in adopting PaperLess software.
 
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Location: London, UK
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