PaperLess Document Management for Sage: PaperLess Office Software: what's it all about?

Wednesday, 29 July 2015

PaperLess Office Software: what's it all about?

We live in the technology age both in our personal and working lives. In the office we've been moving away from traditional methods of working, such as the gradual replacement of paper methods of communication and processing to electronic methods such as email, scanning, CRMs and accounting software. This movement is due to the many benefits of paperless document management and how it has evolved with the needs of the modern business.

What are the advantages PaperLess account management for my company?

With paperless account management, the time spent on paperwork administration is immediately reduced. We all know how frustrating and overwhelming paperwork can become, especially for growing companies with a growing client base. PaperLess account management is electronic document management software that uses Optical Character Recognition software to make all your company’s data available in an electronic format.

Electronic file storage makes it easier to search and access an entire database by simply typing some search terms on the computer. PaperLess account management allows for the quicker and simpler accessing of data at the request of the company, auditors or clients.

Make your company work more efficiently.

It's now easy to see how PaperLess office software can simplify the document processing system within your business – making it possible for various departments within the company to work more efficiently and with greater ease. Because PaperLess office software requires users across the company to work on a unified system, it can improve the communication between departments, and avoid duplication and confusion.

Comply with regulatory and industry requirements

Another benefit of PaperLess account management is that it can help with regulatory and industry compliance. This is because electronic file management leaves an audit trail, which provides transparency and accountability, whereas paper records can be lost, illegible, damaged or destroyed. The consequences of non-compliance can be costly, both financially and the reputation damage it can cause to a company.