How are Finance Departments streamlining purchase invoice processing?

In order to streamline document management processes, especially the invoice processing side of things, Finance Departments using Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online are moving towards PaperLess document management for Sage.

Instead of just explaining what PaperLess Document Management for Sage is and what it does, we feel the best is to let you know the feedback of PaperLess’ clients, namely the costruction company GPF Lewis where, exceeding all client’s expectation, PaperLess software originated savings and increased productivity levels across the entire company.

Aiming at speeding up processing times while increasing data accuracy levels and, at the same time, stop the posting of duplicate invoices and reduce travelling costs, GPF Lewis made the strategic move of going PaperLess. For this leading construction and property services company, the fact that PaperLess is a Sage Developer together with the quality of the service provided, the competitive pricing and the seamless integration between PaperLess and Sage 50 Accounts were among some of the main factors that led to the choice of PaperLess.

“Our original aims were exceeded as the software brought numerous positive side effects.”

Graham Tallman, GPF Lewis Infrastructure & Systems Manager

The seamless integration between PaperLess and Sage together with PaperLess Automatic Invoice Recognition have, at the same time, allowed the company to automate data entry processes, increasing data accuracy levels and preventing any duplicate invoice from being posted into Sage without users being informed, which was one of the challenges the company faced.

Although hard to quantify the savings and productivity gains are reflected across the entire company with the Accounts team now being able to deal with increased workloads without adding staff, due to the fact that with data input automation processing documents is much faster than before and the number of errors have also been significantly reduced. Besides this, many remote staff are now able to review, code and authorise invoices remotely without travelling, saving GPF Lewis time and money while increasing the company’s productivity and competitiveness levels.

When it comes to storage and retrieval of documents, the company is saving archive space with a significant reduction in hard copy paperwork to file / store and also saving time on retrieving documents, since they can now be accessed directly from within Sage or from PaperLess Accounting Archive which, with a set of powerful search features, enables users to find any document in seconds.

EQUE2 Construction for Sage 50 Accounts – When GPF Lewis challenged PaperLess to take the integration even further…

With the results achieved exceeding the client’s expectations, GPF Lewis challenged PaperLess on helping them streamline their processes even further. This would be done by developing an integration with EQUE2 Construction for Sage 50 Accounts which the company had purchased to replace Sage job costings.

Wanting and needing to keep the benefits of PaperLess whilst processing data through EQUE2 and since this software did not allow them to retain the advantages gained with PaperLess, the client challenged PaperLess to develop an integration that would give answer not only to their needs but to the needs of all construction companies using the EQUE2 Construction module for Sage 50 Accounts.

Adding to the many benefits pointed out by GPF Lewis, the company also stresses that with the new integration coding costs is now much easier and reliable than before and they expect the development to continue with take-up from other clients.

What our clients say about PaperLess

"The use of PaperLess has helped tremendously… We can now see when the document was received, added to the system and the workflow allows the authorisation to be controlled…"

Gary Robinson, Real Group’s Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com