What's HMRC Policy on Digital Document Management?

When an increasing number of Finance Professionals is turning into invoice processing automation and digital record keeping, it is important that these professionals have present that HMRC does not specify any rules on how they must keep records.

According to HMRC, documents can be kept on paper, digitally or as part of a software program. The important thing is that records are kept accurate, complete and readable, otherwise HMRC can charge penalties, so make sure you store your documents in a digital format and well organized making sure that you can have easy access to them. 

Click here to check what HMRC says about keeping digital records or Visit PaperLess Website to Find Out more about Digital Record Keeping

Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Onlien users can keep all their documents properly stored and organized with the Sage Developer solution, PaperLess software, a powerful document management solution with build-in OCR that integrates seamlessly with both Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online allowing accountants and finance professionals to easily manage all accounting and non-accounting documents having them directly linked to transactions in Sage.

Besides being a Sage Developer, PaperLess is also listed on HRMC Record Keeping Software Providers List, which presents to users a number of software suppliers that have produced simple record keeping applications to help accounting professionals manage their documents and, in the case of PaperLess software, to have those documents directly linked to transactions in Sage 50 Accounts and Sage 200 Business Suite. 

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How are Sage users going PaperLess while automating document management processes?

Businesses are looking for an efficient and user-friendly solution for a paperless accounting environment, that allows them to improve bookkeeping efficiency  and at the same time save time on document management processes and reducing manual data entry.

Book a Free Online Demo or find out more about PaperLess Document Management for Sage

With thousands of Sage users across UK and Ireland, PaperLess software is allowing companies using Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online to automate their document management processes and speed-up invoice processing routines.

Companies using PaperLess Document Management for Sage are gaining important competitive advantages by on one hand increase document processing speeds and, on the other hand, save time on organizing and retrieving the information, since all accounting documents are automatically linked to Sage and document retrieval is at the distance of a click of a mouse button.

Take a look at the video and find out how to go PaperLess in Sage

• Automatic Invoice Recognition (know more about PaperLess OCR Software)
• Online Invoice Approval
• Automatic Posting of Documents into Sage
• Look-up of Documents and approval audit trail directly from within Sage
• Full Automation of Emailed Invoices with PaperLess Company Inbox

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How to increase number of invoices processed to Sage without increasing resources?

Optical Character Recognition (OCR Software) technology enabled companies to process their documents and especially invoices in an automated manner, meaning that Finance Departments are now able to process a much higher number of documents than in the past without increasing the headcount.

However the true secret lies in what Finance Professional are able to do with the data captured by their OCR engine, being that for Sage users the best option is PaperLess software for Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online. A Sage Developer’s software that allows Finance Professionals to automatically read the invoices and post them into Sage, making this process much faster and accurate than ever before.

Click here to Find out more about PaperLess Software or Take a look at the video to see how it works

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How is OCR Technology changing Document Management Routines?

Efficient Document Management saves organisations time and money while reducing manual data entry and speeding-up internal processes. Now with built-in OCR technology, Document Management software is also playing a major role on allowing companies to automate their data input processes, saving them time and money while increasing data accuracy levels.

To achieve this automation and gain competitive advantages, Finance Professionals, CFO’s, Accountants and Bookkeepers using Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online are adopting PaperLess software, a solution seamless integrated with Sage, developed by Sage Developer, PaperLess Europe, that offers Automatic Invoice Recognition with two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices into PaperLess, which will then be sent to other colleagues for approval within the same workspace.

Take a look at the video to know more about PaperLess Software Automatic Invoice Recognition for Sage works or Visit PaperLess Website

Businesses have been relying heavily on manual invoice processing. Dealing with paper invoices can be time consuming and can cause many human errors with manual data entry. Some companies are still using the traditional methodology Scan to Archive, which means they only digitise invoices for archiving purpose. Unfortunately, countless manual errors happen because of the old fashion way of processing paper invoices in an organisation. The latest methodology Capture>Process>Archive has become the most efficient way for invoice processing. PaperLess captures your invoice data by digitising paper invoices at an early stage of the workflow process.

Every business deals with invoices, so efficient invoice processing is crucial for running a profitable business. After several months, invoices from previous months may still be pending and without approval. Entering large amount of data from the invoices into your computer can be so tedious that manual mistakes are unavoidable.

For companies that receive many invoices from the same supplier on a regular basis, PaperLess efficient invoice processing creates customised invoice template for a particular supplier. Next time you run automatic invoice recognition on the same supplier, there is no need to edit the accounting lines over and over again.

PaperLess makes invoice processing simple and smart. After invoices have been digitised and edited in PaperLess, businesses can post batches of invoices directly into their existing accounting applications. PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and many other popular accounting applications, so the synchronisation of invoice recognition for Sage happens instantly in the background. 

What our clients say about PaperLess

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com