Document Management with OCR, the new trend among finance professionals…

Finance Departments receive invoices every day and struggle to organise them efficiently. In order to achieve this Finance Departments are looking for a smart document management solution to speed up their workflow process for efficient invoice processing that at the same time allows them to efficiently manage all their documents.

Although there are many solutions available, Finance Professionals have realized that they need something that integrates with the software they already have in place, so that they can maximize the return on the investment while reducing the downtime to only a few hours. For Finance Departments using Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online the solution created by Sage Developer, PaperLess Europe, is clearly the preferred option.

Take a look at the software changing trends among Finance Departments... or Click here to find out more about Invoice Processing Automation

How does PaperLess software work?

• Bringing Documents into PaperLess workspace

Paper invoices can be scanned directly into the PaperLess workspace by using PaperLess printer. When businesses receive invoices electronically via emails, use PaperLess Add Documents function to drag and drop documents from emails or computer to the PaperLess workspace. It is easy to organise and edit documents in PaperLess.

• Automatic Data Capture with PaperLess OCR for Sage

PaperLess does more than invoice scanning. After scanning invoices into PaperLess, the PaperLess automatic invoice recognition feature extracts relevant data from invoices into the PaperLess workspace. PaperLess invoice recognition uses Optical Character Recognition (OCR) technology, which quickly extracts the relevant accounting data from the invoice so the accounting transaction is created for posting into your accounting application.

• Online Invoice Approval

PaperLess enables businesses to edit, approve and post directly to their existing accounting applications such as Sage. PaperLess integrates seamlessly with Sage, meaning there is no need to give up your current accounting application when going paperless.

The PaperLess invoice scanning solution digitises all your paper invoices into one single workspace, runs invoice recognition and sends them for document approval, then posts them to your accounting application directly. PaperLess helps your organisation to complete the entire workflow within one workspace so your organisation can save time, increase profit and reduce risk.

• Automatic Lookup of Document from Within Sage

Every time a transaction is posted into Sage, PaperLess will automatically attach the relevant document(s) to that transaction. This means that retrieval of documents can be done directly from within Sage by doing a simple look-up which will show you the document, all the accounting information as well as the complete audit trail of the approval process so that you can know who approved the document and what comments were made.

• Can I work Online?

Using Remote Access, the PaperLess invoice scanning solution enables multiple branches to work more efficiently on the same server. This means invoice recognition can also be run on scanned invoices in PaperLess anytime and anywhere via the Internet. The secure Remote Access looks and feels the same as PaperLess workstation version. There are no requirements for terminal server solution. All it needs is an internet connection. Bandwidth requirement is low as you only view documents when needed.

• What about Full Document Management Automation?

That is now possible with PaperLess Company Inbox, a cutting-edge software solution that allows you to fully automate your Document Management Processes from the moment suppliers or clients send you invoices by email until they are posted into Sage.

Company Inbox is a powerful system that enables Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and Sage 200 Standard Online users to automatically process all documents received by email by setting automation rules that are applied as soon as documents are received in Company Inbox email, turning document management into a fully automatic, faster and more reliable process.

Is your business still looking for an efficient invoice scanning solution? Then PaperLess is a valuable complementary solution for your organisation. 

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business...This saves a lot of time trying to find old invoices in the paper archive"

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com