How are CFO’s Improving Purchase Invoice Processing Routines?

For several years CFO’s, Accounts, Bookkeepers and many other Finance Professionals have been looking for a way to automate document management processes and speed up invoice processing and approval routines that enabled them to increase productivity and efficiency levels. Thousands of Finance Professionals in Europe have finally managed to achieve these goals by Going PaperLess, a powerful document management software that works seamless integrated with Sage Accounting Software.

PaperLess for Sage speeds up accounts processes by effectively reducing manual data entry work with a powerful OCR Software and posting all types of transaction directly into Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online from the PaperLess workspace.

Besides giving access to Sage users to the powerful PaperLess Automatic Invoice Recognition, PaperLess also allows companies to have easy access to the Document Flow feature which due to the seamless integration between PaperLess and Sage, allows Sage users to have the audit trail of the approval process directly linked to Sage.

PaperLess offers fast and seamless integration with Sage 50 and Sage 200 so visit PaperLess website to find out why more and more Sage users are choosing PaperLess to automate their invoice processing routines and to automate their document management processes.

• Automatic Invoice Recognition (know more about PaperLess OCR Software)
• Online Invoice Approval with PaperLess Document Flow
• Automatic Posting of Documents into Sage 50 and Sage 200
• Look-up of Documents and approval audit trail directly from within Sage
• Full Automation of Emailed Invoices with PaperLess Company Inbox

Why is PaperLess Software becoming the preferred choice of Sage users to automate document management processes, invoice scanning and invoice processing routines?

…well, because PaperLess Document Management for Sage offers all the quality that only a Sage Platinum Developer Partner can offer and for that reason it integrates seamlessly with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online so that managing all financial documentation is a breeze. It is easy for users to learn to use PaperLess so they can manage their documents in a more efficient way. PaperLess enables users to follow through the entire electronic document management for Sage routine in an organisation.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How did PaperLess Invoice Scanning become the preferred choice of Sage users?

Well, more than 15 years’ experience in the Document Management area together with the fact of being a Sage Platinum Developer Partner, explain the reason why thousands of Sage users across UK and Ireland have decided to automate document management processes and invoice scanning routines with PaperLess Document Management.

PaperLess uses the latest document management methodology Capture>Process>Archive to capture data at the start of the document workflow process so that all your paper documents can be digitised and handled more efficiently online.

Find out more about Capture>Process>Archive Methodology

How does PaperLess Document Management for Sage work?

PaperLess document scanning digitises your paperwork as early as possible in your business processes saving time and money. Businesses can scan paper directly into PaperLess or drag and drop multiple file types from emails and your computer. The PaperLess edit TIF functions enable businesses to merge, split and re-organise documents electronically so working through a batch of paper documents is quick and easy.

Why to choose a Document Management with OCR Software?

PaperLess document scanning software uses two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices by using Automatic Invoice Recognition. PaperLess handles multiple suppliers with multiple document formats, and also supports XML invoices. Automatic Invoice Recognition saves time and reduces manual errors so workflow management in your organisation is more efficient.

After running automatic invoice recognition, businesses can post accounting transactions with the relevant documents attached directly from PaperLess into their existing accounting applications.

Why to choose a Sage Platinum Developer Partner Solution?

Well, because only a Sage Platinum solution integrates seamlessly with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online giving access to Sage users to the best document management solution for Sage, allowing Finance Directors, CFO’s, Accountants and Bookkeepers to get easy access to full document management automation.

For companies using Sage 50 and Sage 200 the document management solution introduced by Sage Platinum Developer Partner, PaperLess Europe, is already allowing thousands of Sage users to automate invoice scanning and processing routines because of the seamless integration between PaperLess and Sage.

Finance Professionals are now simply bringing in documents into PaperLess, running Automatic Invoice Recognition, reviewing the data and then posting transactions into Sage. Invoice retrieval is done directly from within Sage via a simple lookup from Sage accounting lines, meaning that Sage users can automatically have all their accounting documents directly linked to Sage with the complete audit trail of the approval flow.

All the Quality That Only a Sage Developer Can Offer

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How to have an efficient Document Management Software while using Sage?

Finance Directors, CFO's, Accountants, Bookkeepers and Company owners are just a few among the thousands of Sage users that are constantly looking for ways to improve the efficiency of their Sage accounting package. For them the answer has been the Sage Platinum Developer Partner’s Solution - PaperLess Document Management for Sage - which automates document management processes and invoice processing routines by effectively reducing manual data entry work and posting all types of transaction directly into Sage from the PaperLess workspace.

Take a look at the video to find out how PaperLess works with Sage

What about Reducing Manual Data Input with OCR Technology - How does it work?

OCR stands for Optical Character Recognition, a powerful technology adopted by an increasing number of companies, especially the ones dealing with large number of documents, to reduce time spent on manual data input. However, there are challenges when choosing the best software, since one thing is to get the data from the documents another thing is to know what to do with that data.  

That is precisely why Sage Platinum Developer Partner – PaperLess Europe – developed a document management software that also integrates a powerful OCR engine for Sage, enabling businesses to convert PDF to OCR and afterwards automatically post all this data directly into Sage. This way you not only automatically capture the data from the documents but you also have a software that knows what to do with that data, being that this is something that only a solution seamlessly integrated with Sage could offer to Sage users.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How’s OCR Technology changing the way Finance Departments work?

First of all, it is important to explain what OCR technology is and why is it becoming increasingly used by Finance Departments. OCR stands for Optical Character Recognition, a technology that automatically capture the data from invoices so that no more time is spent on manually keying in data. For this reason, OCR software are becoming part of the daily routines of any finance professional dealing with a large number of documents. By speeding-up invoice processing routines and reducing the need for manual data input OCR technology is transforming the way Accounts Departments work.

From Accountants and Bookkeepers to Construction companies and the Hospitality Industry, Optical Character Recognition is the key for companies to process large volumes of documents without the need to increase the headcount.

Want to know more about OCR for Sage 50 and Sage 200?

One thing is to automatically extract data from the invoices, but another thing is what to do with all that data?

Well that is where things get more complicated, if the OCR engine you are using only extract the data and does not integrate with the software you are using for your accounts, you end up having to copy and paste it into the fields where you want to have that data placed. That is why integration with your accounting software is key to ensure that you fully exploit all the potential your OCR engine has to offer.

PaperLess document management system uses two layers of sophisticated OCR (Optical Character Recognition) technology to recognise the information on the invoices. With Automatic Invoice Recognition, PaperLess document management system extracts the relevant data from the invoices quickly so that organisations can save time and reduce manual data entry.

The seamless integration between PaperLess and Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online means that once data is captured invoices can be posted directly into Sage in a completely automatic manner. On posting PaperLess also links the documents directly to the transactions in Sage so that retrieval of documents can be done via a live lookup directly from within Sage.

PaperLess OCR technology for Sage is allowing thousands of Sage users to save time and reduce manual errors. At the same time Paperless even checks for duplicate transactions when running invoice recognition for better document management.

What about if my invoices need to be approved before direct posting onto Sage?

After the invoice recognition extracts the relevant data from invoices to PaperLess, PaperLess users can edit accounting information and send accounting transactions to other team members for approval. PaperLess document management system has Document Approval functionality so that documents can be approved by simply logging into the system. Once final approval is given and the documents are posted onto Sage, PaperLess will link both the document and the complete audit trail of the approval process directly into the corresponding Sage accounting lines, meaning that retrieval of document and audit trail of the approval process can be done via a simple lookup directly from within Sage.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com