Document Management with Automatic Matching and Closing off Purchase Orders

PaperLess Automatic Matching and Closing of Purchase Orders module allows Sage users to automatically have their purchase invoices matched against the corresponding POs in Sage. If the value of the invoice matches the amount of the PO or falls within the defined variance in PaperLess, then the PO will be automatically closed and the transaction will be posted.

The powerful Automatic Matching and Closing of Purchase Orders module of PaperLess Document Management software allows Sage users to save time and money on invoice processing routines by automatically extracting all relevant data from the invoices with PaperLess Automatic Invoice Recognition and have those invoices automatically matched against the corresponding Purchase Order / GRN in Sage.

What are the implications of this new way of managing documents?

This means that Sage users no longer have to waste time on comparing invoice amounts against Purchase Orders amounts or on having to go into Sage to close of the Purchase Order, post the transaction and then archive the invoice on a separate location. PaperLess does all this in a fully automatic manner and this process can be further automated for PaperLess clients using PaperLess Company Inbox.

If there is a mismatch between the Purchase Order and the invoice, PaperLess software will automatically send the invoice on document flow to the PO originator. This means that people working in the accounts department no longer have to waste time trying to find out who is the person responsible for that Purchase Order, what is the email address of that person, typing in the email and the reason why they are sending it to him, PaperLess does all that for them.

Full Document Management Automation now available for Sage users?

With PaperLess Company Inbox companies can setup automation rules to the invoices received from their suppliers so that PaperLess processes those invoices in a fully automatic manner. The invoice is received in PaperLess Company Inbox, it is processed by the system, data is extracted and PaperLess checks if the amount of the invoice matches the amount of the Purchase Order and, if it does, PaperLess software will post the transaction, close off the Purchase Order and link the document directly to the transaction in a fully automatic manner, with no need for any intervention from the accounts team. Once the process is over, PaperLess will send an email notification informing the relevant users of what was processed and posted via PaperLess Company Inbox.

Why is PaperLess Document Management the preferred choice of Sage users?

With PaperLess is all about saving time, money and increasing productivity levels across finance departments and the Automatic Matching and Closing of Purchase Orders is an important part of this for companies using Purchase Orders in Sage.

Successful companies can no longer afford to spend valuable and expensive human resources on tasks that can be fully automated. The automation achieved turns invoice processing routines into a much faster process which is also less prone to errors than when manually inputting and processing data.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business...This saves a lot of time trying to find old invoices in the paper archive"

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com