Why are CFO's choosing a Sage Platinum Developer to automate Invoice Scanning Processes?

The increasing volume of invoices and other accounting related documents processed on a daily basis by accounts departments led CFO’s, Finance Directors, Accountants and many other finance professionals to look for a solution that would allow them to speed up invoice scanning processes, reduce time spent on manual data input and on getting invoices approved by the relevant people. However, until recently the options available meant implementing systems that worked completely separate from the software companies already had in place which in many cases not only did not make processes faster but, in fact, made them slowed because the work was being duplicated.

So, what changed in the invoice scanning sector that is allowing Finance Professionals to automate invoice processing routines?

Well, for companies using Sage 50 and Sage 200 the document management solution introduced by Sage Platinum Developer Partner, PaperLess Europe, is allowing thousands of Sage users to automate invoice scanning and processing routines because of the seamless integration between PaperLess and Sage.

Finance Professionals are now simply bringing in documents into PaperLess, running Automatic Invoice Recognition, reviewing the data and then posting transactions into Sage. Invoice retrieval is done directly from within Sage via a simple lookup from Sage accounting lines, meaning that Sage users can automatically have all their accounting documents directly linked to Sage with the complete audit trail of the approval flow.

How does PaperLess Invoice Scanning software for Sage work?

After businesses scan or drag and drop invoices into the system, PaperLess uses two layers of sophisticated Optical Character Recognition (OCR) technology to recognise the information on the invoices. Automatic Invoice Recognition extracts the relevant data from the invoices and afterwards all Sage users need to do is to review the information and post the transactions from PaperLess directly into Sage.

With PaperLess Sage users can run invoice recognition on multiple invoices at the same time, so organisations can save time and reduce manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.

Finance Professionals can now scan invoices and manage their complete workflow process online within one workspace so your organisation can save time, increase profit and reduce risk. PaperLess is designed for easy usability, which means your accounting department can utilise less skilled members of the team and control what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting into your accounting application.

Invoice recognition for Sage enables businesses to post transactions with the relevant documents into Sage and then view them in PaperLess or in Sage at a later stage.

Is it just about Invoice Scanning Automation or is there more to it that explains why is PaperLess becoming the preferred solution of Sage users to manage their documents?

The truth is that there are loads more, with the possibility to have Online Invoice Approval for Sage playing a major role since most companies need to have documents approved. PaperLess software document approval function enables businesses to track any document that requires approval by other people through the workflow process. A system that integrates seamlessly with your Sage accounting software, allowing you to save time and reduce manual data entry through the automation of the entire process, from the moment documents are received until they are posted into your accounting software.

• Faster approval processes leaving your resources available for other tasks
• Automatic management of approval levels reducing complexity and time spent on it
• Dynamic approval processes with real time information so that you can immediately act on it
• Online document management & approval – no matter where you are all your data is available for consultation and approval
• Complete audit trail of the approval flow increasing transparency and data security

Within PaperLess document approval process allows you to set up multiple approval workflows with one or more users. Besides with PaperLess Remote Access you can give secure access to approved users to view documents and authorize transactions anywhere via the internet, reducing delays in authorization and improving process efficiency.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com