Friday, 7 August 2015

The benefits of PaperLess office software

Businesses today recognise the challenge of maintaining an orderly document management system which the whole business can adopt and work from. The average businesses' daily document management can include creating, archiving and retrieving documents. Some of this is done electronically (via computers and other technology like scanners, accounting software etc), whilst others are done traditionally throgh paper documentation. With this system you can easily a lot of time just managing paperwork.
 
There is an alternative to all this. An alternative which can increase efficiency, productivity and also save your business some money. That alternative is called paperless office software. 
 
What is paperless office software?
 
Paperless office software is a technology that allows paperless account management by means of record management software and electronic document management. It is in fact, the perfect method to create, store and access all the data your accounts contain. Paperless account management has its roots in the OCR software, which was the first system to introduce electronic documents.
 
What is OCR software?
 
The OCR software was first used to translate any type of document into files that can be read electronically. It doesn’t matter if these files are typewritten or printed texts, the OCR technology transforms them into electronically available formats. Furthermore, with OCR technology all electronic documents in the system are easy to be found and extracted. This type of electronical document management tremendously reduces the errors and time consumed, making the accounting software and records management software highly effective and secure.
 
 
How can my company benefit from paperless accounting software?
 
There are many benefits of paperless office software:
  • creation and storage of electronic documents meaning there will be no time and money wasted on storage spaces
  • documents and data that are easily found and accessed, meaning you will no longer have to spend precious time just looking for an information
  • security of data and documents through encryption and electronic signatures
  • easier regulatory and industry compliance, since transparency and accountability in the audit trail is a strong feature of electronic management. This will save money and your employees’ time of processing compliance measures
  • smooth workflow
  • sharing information with colleagues, granting fast communication between departments
  • more environmentally friendly than paper- less forests being cut down to produce paper
  • invoice approval workflow leading to streamlined invoice management 
What is invoice approval workflow?
 
The invoice approval workflow tool is available in a paperless office software tracks all the invoices through an electronic system. This feature makes the entire payment process visual, making it more transparent and easier to follow. The invoice approval workflow tool can be accessed from every computer, and even remotely by authorised personnel.
 
 
How safe will my documents be if I choose to go paperless?
 
While some businesses might feel safer having the “papers in their hands”, many businesses need more re-assurance when it comes to the security user rights of company documents. One major advantage of going paperless and adopting electronic document management methods is the ability to use encryption. A digital signature is impossible to forge and protected electronic documents are impossible to be accessed without the correct identification data. The laws all over the world respect and recognize electronic documents and signatures as being valid.
 
Paperless accounting software is designed to ease your company’s work by increasing efficiency and productivity. The improved security of electronic document management and its convenience and ease of use are the icing on the cake. 
 
What other reasons does your business need to join the paperless movement?
 
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Thursday, 6 August 2015

Take a look at the latest Sage Additions Catalogue

Sage Additions catalogue gives you access to a diverse range of solutions which have been designed by members of the Sage Developers’ Programme. Check out Sage Additions catalogue and see how PaperLess powerful document management features integrate seamlessly with Sage, allowing you to have all your documents directly linked to your transactions in Sage so that you can easily manage and find all your documents. 
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Wednesday, 5 August 2015

How to get a PaperLess Office For Sage?

Many companies are looking for a hassle-free solution to achieve a paperless office for Sage. PaperLess integrates seamlessly with Sage and synchronisation only happens in the background.
With over 15 years of dedication to Accounting the PaperLess Way™, our purpose is to create a PaperLess office for Sage for all your document management for Sage. PaperLess manages all your paperwork from scanning and adding electronic documents, processing and approving them, to posting them into your Sage instantly. PaperLess does this based on the more efficient document management model Capture>Process>Archive.
Capture>Process>Archive is the way forward when most of the companies are handling electronic document management for Sage via emails. PaperLess capture model provides a complete solution for scanning or adding documents at the front end of a process. Critical data is extracted from documents such as invoices, transformed into useful information to drive the work flow process, and eventually posted into Sage directly. Information can also be routed to multiple departments and functions in various electronic formats in order to achieve a PaperLess office for organisations using Sage.
Now you want to transform your office into a PaperLess office for Sage. Here are a few benefits of PaperLess office which can help you to achieve your goal. First of all PaperLess is fast and light to implement. It usually takes one day to have PaperLess up and running in your organisation. Multiple search functions make it efficient to locate the transaction or document you need with the least amount of data required. You can add documents from your computer or emails into PaperLess workspace within a split second. Then PaperLess invoice recognition using sophisticated OCR technology can find all the necessary information on your purchase invoices. You can even edit accounting lines and create customised template for particular suppliers so that next time you have invoices from the same supplier PaperLess remembers to generate the same template you want. This is particularly useful when you frequently need to manage batched up invoices in one go. Once the invoices are in PaperLess, you can assign them to your colleagues for approval. After the approval process, you can post all types of transaction into Sage directly with documents attached and are able to view updated documents within PaperLess workspace as well.
In addition, to complete the journey of becoming a PaperLess office for Sage you can also collaborate with non-accounting documents by giving access for colleagues to documents in the Other Document Archive without compromising security. Your colleagues do not need access to Sage in order to view those documents because non-accounting documents are only managed in PaperLess.
PaperLess is designed to fully utilise the best features of Capture>Process>Archive methodology to ensure a higher ROI and to help your organisation create a PaperLess office for Sage. Many of the PaperLess features allow you to manage your entire work flow prior to posting into Sage directly from PaperLess. For all the customers that use Sage 50 or Sage 200, PaperLess is a valuable complementary solution that builds the bridge between sorting out your paperwork hassle and posting them into Sage. PaperLess has earned a reputation as an industry leader in developing efficient and flexible accounting software integrated with Sage.
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Get all Documents Directly Linked to Your Sage - Check the Video

PaperLess is a software that integrates seamlessly with Sage 50 Accounts and Sage 200 Business Suite turning manual data input into a fully automatic and more reliable process, with more than 80% success rate.
PaperLess' unique and seamless integration with Sage provides you and your clients with a very clear front-end to Sage Line 50, allowing scanned documents (such as invoices) to be automatically 'recognised', checked and then posted straight onto Sage Line 50 with one click of a mouse button.
 
See how simple and easy it is to have all your documents directly linked to Sage. To view them all you have to do is a simple lookup directly from the transaction in Sage.
 
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Friday, 31 July 2015

Lookup of Documents Directly from Sage is Now Possible - Video Available

PaperLess is a software that integrates seamlessly with Sage 50 Accounts and Sage 200 Business Suite turning manual data input into a fully automatic and more reliable process, with more than 80% success rate.
PaperLess' unique and seamless integration with Sage provides you and your clients with a very clear front-end to Sage Line 50, allowing scanned documents (such as invoices) to be automatically 'recognised', checked and then posted straight onto Sage Line 50 with one click of a mouse button.
 
See how simple and easy it is to have all your documents directly linked to Sage. To view them all you have to do is a simple lookup directly from the transaction in Sage.
 
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

PaperLess tips for Sage – Automatic Data Capture in Sage – Take a look at the Video

With over 15 years of dedication to Accounting the PaperLess Way, PaperLess manages all your paperwork from scanning and adding electronic documents to automatically capture all data and post it into your Sage package. Users can use PaperLess advanced Invoice Recognition function to extract invoice data into the PaperLess workspace, run the invoice approval for Sage, and then instantly post the Invoice into Sage.
Automatic Invoice Recognition for Sage reduces manual data entry by extracting all the necessary information from your invoices into the PaperLess workspace, and then post directly into Sage. PaperLess uses two layers of OCR (Optical Character Recognition) technology to recognise the information on your invoices. PaperLess also supports XML invoices and can handle multiple suppliers with multiple document formats.
Every day you receive many invoices and orders at reception waiting for organising, approval, and archiving. Lots of time is spent on sorting the paperwork and then manually entering data into your computer. PaperLess automatic invoice recognition for Sage effectively saves time and reduces manual errors, PaperLess even checks for duplicate transactions when running invoice recognition.
The PaperLess Automatic Invoice Recognition for Sage is smart and easy to use. When you have an invoice scanned to PaperLess workspace, all you need to do is to run the invoice recognition by clicking on one button. It takes only 4 seconds to recognise and import all the data from the invoice into PaperLess accounting lines. You can then edit accounting lines and even create a template for future use so next time when you run invoice recognition for Sage from the same supplier PaperLess will automatically remember using the customised template for this particular supplier.
In addition, PaperLess automatic Invoice Recognition for Sage also allows you to recognise batched up invoices in one go. This is particularly useful when your company receives many invoices from a supplier on a regular basis. Instead of manually entering them into Sage one by one, you can first run invoice recognition on all invoices using the customised template, and then post them to Sage in one go. The PaperLess Invoice Recognition integrated with Sage 50 and Sage 200 maximises work efficiency in an organisation thus create a higher and quicker ROI.
PaperLess integrates seamlessly with Sage 50 and Sage 200, so using automatic Invoice Recognition for Sage helps you to handle your document management in a more efficient way and to directly post transactions to Sage from PaperLess.
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Wednesday, 29 July 2015

PaperLess Office Software: what's it all about?

We live in the technology age both in our personal and working lives. In the office we've been moving away from traditional methods of working, such as the gradual replacement of paper methods of communication and processing to electronic methods such as email, scanning, CRMs and accounting software. This movement is due to the many benefits of paperless document management and how it has evolved with the needs of the modern business.

What are the advantages PaperLess account management for my company?

With paperless account management, the time spent on paperwork administration is immediately reduced. We all know how frustrating and overwhelming paperwork can become, especially for growing companies with a growing client base. PaperLess account management is electronic document management software that uses Optical Character Recognition software to make all your company’s data available in an electronic format. 
Electronic file storage makes it easier to search and access an entire database by simply typing some search terms on the computer. PaperLess account management allows for the quicker and simpler accessing of data at the request of the company, auditors or clients.
Make your company work more efficiently.
It's now easy to see how PaperLess office software can simplify the document processing system within your business – making it possible for various departments within the company to work more efficiently and with greater ease. Because PaperLess office software requires users across the company to work on a unified system, it can improve the communication between departments, and avoid duplication and confusion.
Comply with regulatory and industry requirements
Another benefit of PaperLess account management is that it can help with regulatory and industry compliance. This is because electronic file management leaves an audit trail, which provides transparency and accountability, whereas paper records can be lost, illegible, damaged or destroyed. The consequences of non-compliance can be costly, both financially and the reputation damage it can cause to a company. 
What our clients say about PaperLess
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Tuesday, 28 July 2015

OCR Technology in Sage - Take a look at the video

PaperLess, a software that integrates seamlessly with Sage 50 Accounts turning manual data input into a fully automatic and more reliable process, with more than 80% success rate.
Play now this short video that gives you a brief explanation on how PaperLess Automatic Invoice Recognition feature works and how it allows you to automate your data input processes while linking your documents directly into Sage.

It only takes 20 minutes for a private online demonstration, where you will learn how to avoid mistakes and dramatically speed-up the process of inputting purchase, sales and other documents straight into Sage Line 50.
  • Save time and resources on data input while increasing accuracy levels with Automatic Invoice Recognition
  • Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
  • Eliminate the need to outsource data input services, saving money and the hassle it represents
  • Have all your accounting documents directly linked to Sage
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: London, UK

Thursday, 23 July 2015

Blair’s Caravans saves £10.000 with PaperLess Document Management for Sage


The document management automation experienced by Blair’s Caravan with PaperLess for Sage allows the company to “save £10.000 every year with staff as well as to save employees time spent on processing invoices” says Colin Mayrs, Blair’s Caravans Managing Director.
Situated on the famous Causeway Coast, Blair’s Caravans holiday parks cater for both touring and static caravans, relying on modern facilities to ensure business success. Something also achieved due to high productivity levels among employees, with PaperLess software being directly responsible for this through the direct savings in time staff spends on processing invoices.
  • Automatic Invoice Recognition increasing productivity levels while reducing manual data input
  • Increase in data accuracy levels due to system automation and data verification
  • All documents directly linked to Sage making the auditing process much more simple and faster than before
  • All documents in digital format and accessible from any computer
Although Automatic Invoice Recognition is still seen by the company’s Managing Director as one of PaperLess’ most important features, Colin Mayrs also quickly realised that due to the ease of use and automation offered by PaperLess software he could both reduce staff allocated to the accounts area, due to the increase in productivity levels, as well as lessen the skill level required to process purchase invoices. Colin states as an example of this the fact that Blair’s Caravans “put an end to having invoices being paid twice, because if you try to do so PaperLess immediately tells you that the invoice has already been entered, so no need for a high skilled employee to prevent this from happening.”
Another fact valued by the company Managing Director is that “when the accountant comes at year end all invoices are on the computer and directly linked to Sage so no need to go through piles of paper, making the entire process much faster and easier than before…” adding that with PaperLess “there are no more paper files to get lost or damaged, everything is digital and very simple to view or look at an invoice from any computer in the network.”

What our clients say about PaperLess
Scott Gibson Eventura’s Consultancy Director
Pradip Shah, Ashgoal’s Business Consultant
Jeffrey Summer, Mulderij’ Relationship Manager
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: United Kingdom

Wednesday, 22 July 2015

How PaperLess’ software helps your company succeed?

People, especially businesses have been relying heavily on paper document management- whether it be for invoices, record keeping, account management etc. There are, however many disadvantages to this system (for example loss by fire damage, misplacement, security issues, negative environmental impact on trees etc). Businesses wishing to avoid these issues should seriously consider switching to PaperLess document management. Though there are many uses of paperless document management, let’s focus on PaperLess accounting software and the benefits it can bring to your business.
  • PaperLess accounting software is made possible with Optical Character Recognition (OCR) software.
Without OCR software, the transition from paper to PaperLess document management will be a lot more time-consuming and tedious than it is now. OCR software enables the translation of all types of documents like images of typewritten or printed text into electronically readable files, so offices can easily convert their existing paper documents to electronic files.
  • PaperLess accounting software can increase your company’s productivity.
Many companies, especially those with multiple clients, can identify with the pain of archiving clients’ files and documents. Listing and depositing hundreds of files from different accounts can become quite messy which requires manpower. Not to mention the difficulty of fetching existing data when required. PaperLess account management efficiently stores client documents electronically through the touch of some buttons, reducing the pain and manpower required and thus increasing productivity.
  • PaperLess accounting software and invoice approval workflow.
Another revolutionary time-consuming system that arrived with PaperLess accounting software is invoice approval workflow. Tracking all the invoices electronically, the invoice approval workflow permits you to manage all the bill payment processes, enforce and streamline approvals for every bill and invoice received. Plus there's the bonus of remote accessibility- with the correct authorization you can access the invoice approval workflow from any computer, anywhere.
  • PaperLess accounting software improves document security.
The PaperLess account management software has the advantage of being more secure and reliable than conventional paper methods because of encryption.
  • PaperLess account management does not require extra space.
With PaperLess account management your company can store information from an infinite number of accounts in the space of a computer and desk. And the retrieval of data can be performed within a couple of clicks. Compare this to traditional paper methods which require physical storage (often outsourced), which incurs an extra cost and also the inconvenience of manually sorting through documents to perform a document search.
  • PaperLess account management is environmentally friendly.
Last, but not least, going paperless is a tree friendly solution because it does not rely on the cutting down of trees, like paper methods do.
Now we know the benefits of going PaperLess, especially with PaperLess accounting software, ask now for a FREE PaperLess Demo and discover how we can help you to differentiate your company and acquire competitive advantages. 

What our clients say about PaperLess
Scott Gibson Eventura’s Consultancy Director
Pradip Shah, Ashgoal’s Business Consultant
Jeffrey Summer, Mulderij’ Relationship Manager
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: United Kingdom

Tuesday, 21 July 2015

Have you ever calculated how much managing your archive and storage space costs you?

Many times hidden costs represent the difference between success and failure getting that client or loose it to one of your competitors. Archive management and storage represents one of the major hidden costs all companies face so a solution to this problem must be found.
With traditional paper methods there is the issue of physical space restrictions when the paperwork increases. Businesses using the paper method might resolve this with a filing system with filing cabinets or outsourcing their storage.

Among many other advantages PaperLess account management software allows you to store infinite amounts of data with only a computer and a desk required as storage eliminating at the same time the expense and hassle of outsourced storage. Besides this you can retrieve all you data through the click of a button increasing productivity levels and giving you competitive advantages.
  • Reduce archive management & storage costs
  • Gain competitive advantages
  • Differentiate yourself from your competitors
  • Automatize company workflows
  • Improve productivity levels
  • Increase your profit margins

What our clients say about PaperLess
Scott Gibson Eventura’s Consultancy Director
Pradip Shah, Ashgoal’s Business Consultant
Jeffrey Summer, Mulderij’ Relationship Manager
Contact Us
Phone Number: +44 (0) 207 135 2007
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Location: United Kingdom
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