How are CFO’s speeding-up invoice approval routines?

With hundreds of documents having to be approved internally across the company, many times with people spread across different locations, CFO’s, Finance Directors and many other Finance Professionals have been looking for a way to streamline the document approval processes, keeping a clear overview of the status of each one of the documents.

For Sage users the preferred choice to keep control over the entire invoice approval process has been PaperLess Document Management, a Sage add-on solution that integrates with Sage and offers invoice approval function so that it is convenient to approve purchase invoices among the assigned colleagues prior to posting into Sage.

PaperLess provides you with a secure way to ensure that your purchase invoice approval for Sage can be monitored the way your organisation works. Once the approval process is finished you can make a final confirmation on the transactions and amend any accounting lines in the transaction voucher prior to posting into Sage.

• Automatic Invoice Recognition 
  • Reduce manual data input by more than 80% with PaperLess OCR for Sage
• Automatic Approval Workflow 
  • Automate Invoice Approval Processes by setting up automation rules based on supplier, department, project and/or cost unit responsible
• Lookup of documents and the audit trail of the approval process directly from within Sage 
  • Yes, with PaperLess Document Management you have access to the documents and to the complete audit trail of the approval process directly from within Sage. Know who approved what, on which dates and why certain changes were made by doing a simple look-up from within your Sage accounting package.
• Online Invoice Approval
  • View and approve documents via a simple web browser, all you need is an internet connection.

There are many benefits to have invoice approval for Sage function in a PaperLess account management solution that also integrates with Sage. This means that any document which requires approval can be tracked through the approval process or even the entire work flow process. All purchase invoices can be managed and approved for Sage within the PaperLess workspace. More importantly, audit trail is clear for all users’ approvals.

See how simple and easy it is to have Automatic Invoice Recognition with Complete Audit Trail of the Approval Process directly in Sage.

PaperLess invoice approval for Sage is fast and secure as you can always see both the Sage transaction and the preparation in PaperLess. No time is wasted waiting for synchronisation as it is instant. Since you can move the document around without leaving the accounting lines, data entry is quick so you save a considerable amount of time by viewing all the data in one go.

Alternatively, PaperLess also allows you to approve other documents for Sage besides the invoice approval functionality. This means that the people within an organisation who are involved in the non-accounting document approval process have no requirement to have access to Sage. The entire electronic documents management such as purchase orders, expenses, and holiday forms can be handled by the Paperless Other Documents Archive. Therefore, it is more efficient to manage and approve both purchase invoices and non-accounting documents within one workspace than in different places.

WHAT ABOUT IF I WANT TO HAVE THE INVOICES POSTED INTO SAGE BUT STOPPED FOR PAYMENT UNTIL FINAL APPROVAL IS GIVEN?

The PaperLess Dispute Approval Method is allowing companies to make sure that their VAT is registered as early as possible in Sage 50 and 200, giving them a better cash flow situation, whilst ensuring that company costs are booked, but not released for payment in Sage until the last recipient in document flow has approved the invoices.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business...This saves a lot of time trying to find old invoices in the paper archive"

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com