Invoice Processing with Automatic Matching & Closing of Purchase Orders

Sage Platinum Developer Partner, PaperLess Europe’s continuous research and development has led to the creation of PaperLess Company Inbox, which represents the ultimate step towards Full Document Management Automation. Seamlessly integrated with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online, PaperLess Company Inbox has become the preferred choice of Sage users across UK and Ireland to fully automate Document Management processes and Invoice Processing routines.

Emailed purchase invoices automatically processed and posted to Sage, including closing of purchase orders with no need for any human intervention.

Imagine having a software that allows you to fully automate your document management process from the moment suppliers send you invoices by email until they are posted into Sage.

This exclusive PaperLess’ development represents the state-of-the-art technology for Invoice Processing Automation, with emailed invoices automatically processed and sent for approval or posted to Sage with matching and closing of corresponding purchase orders in a fully automatic process, with no need for any human intervention on invoice processing routines.

The new software PaperLess Company Inbox strengthens the position of PaperLess as an official Sage Platinum Developer Partner even further, giving Sage Users access to Full Email Processing Automation.

Imagine having a software that allows you to fully automate your document management process from the moment suppliers send you invoices by email until they are posted into Sage. That is PaperLess Company Inbox, a powerful solution that will change the way documents are processed by setting automation rules that are applied as soon as documents are received in your Company Inbox email.

Who can use PaperLess Company Inbox?

As a Sage Developer, PaperLess Software integrates seamlessly with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online, therefore PaperLess Company Inbox is available for all Sage users using one of the above accounting packages. 

Why has PaperLess became the preferred choice of Sage users?

Well, there’s no easy answer but it all starts with the seamless integration between PaperLess Document Management software and Sage 50 and Sage 200 which allows Sage users to simply scan invoices, automatically extract the data, post the transactions to Sage and have all documents automatically stored and linked directly to their Sage accounting package.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Full Automation of Emailed Invoice in Sage… What’s that all about?

What seemed impossible in the past is nowadays quite simple. You can now have all your invoices received via email automatically processed and sent for approval on document flow or alternatively have them posted directly into your Sage accounting package. You will then receive an email with the voucher information so that you can keep control over what is being processed.

This is PaperLess Company Inbox, a powerful feature crated by Sage Platinum Developer Partner, PaperLess Europe, which allows you to fully automate your document management processes. But it gets even better, if you use Purchase Orders PaperLess Company Inbox will automatically match the invoices against the Purchase Order in Sage and if the amounts match it will automatically close off the Purchase Order and post the invoice to Sage.

• WHAT HAPPENS IF THERE’S A MISMATCH?

In case there is a mismatch between the invoice and the Purchase Order PaperLess will automatically send the invoice in document flow to the person that raised the Purchase Order in Sage. Yes, this is what we call Full Document Management Automation and is not available for Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online users.

• HOW DO I ACCESS THE DOCUMENTS?

With PaperLess Document Management for Sage the documents are directly linked to the transactions in Sage. By doing a simple look-up from within Sage you have access to the document, the complete audit trail of the approval process, all the accounting information and, guess what, you also have access to the original email with which the invoice was received. Meaning no more time wasted in looking for documents or emails since everything is directly linked to the transactions in Sage.

• HOW CAN I KNOW MORE ABOUT DOCUMENT MANAGEMENT AUTOMATION?

Well, that is very simple all you need to do is to Book your Free Online Demo so that we can show you how to automate your Document Management processes.

• CAN I HAVE A SNEAK-PEAK OF PAPERLESS FOR SAGE?

Yes, take a look at the video below and get a better picture of what PaperLess Company Inbox has to offer. Don’t forget that besides this PaperLess software offers a full range of features that allow you to manage all your accounting documents.

Why are Sage users choosing PaperLess Document Management for Sage?

Well, simply because PaperLess is much more than a simple document management solution offering Sage users a seamless integration with their Sage accounting package. This means that when data is extracted it can be instantly posted to Sage and documents get automatically linked to Sage transaction lines, something that only a Sage Platinum Developer like PaperLess Europe can offer.

It is this automation level, only made possible by the full integration between PaperLess and Sage, that made PaperLess the preferred choice of Sage users. More than one thousand users that have found a way to not only automate document management routines but also to automate invoice approval processes with PaperLess Document Flow.

By bringing together Automatic Invoice Recognition, Online Invoice Approval, Automatic Matching and Closing of Purchase Orders and Full Automation of Emailed Invoices, PaperLess Document Management software has become the preferred choice for Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online users.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

What is the OCR Software preferred by Sage users?

Efficient invoice processing saves organisations time and money while reducing manual data entry and OCR technology plays a major role on allowing companies to automate their data input processes, saving them time and money while increasing data accuracy levels. However, Finance Professionals need to be aware that if they are using an OCR system that is not integrated with their accounting software, they will have the data automatically captured but the system will not know how to process that data, meaning that manual work will not be reduced.

That is why PaperLess Document Management with built-in OCR software has become the preferred solution among Sage users to automate document management processes and speed up invoice processing routines. Created by Sage Platinum Developer Partner, PaperLess Europe, PaperLess software offers Automatic Invoice Recognition with two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices into PaperLess, which will then be sent to other colleagues for approval within the same workspace.

• Automatic Invoice Recognition with PaperLess powerful OCR, reducing the need for manual data input
• Automatic Document Flow based on Supplier, Department, Project or Cost Unit Responsible
• Look-up of documents directly from accounting lines in Sage
• Automatic Matching & Closing of Purchase Orders for Sage 50 and 200
• Full Invoice Processing Automation with PaperLess Company Inbox

Take a look at the video to see how PaperLess Automatic Invoice Recognition for Sage works

Why to choose Capture > Process > Archive to process my accounting documents?

Businesses have been relying heavily on manual invoice processing. Dealing with paper invoices can be time consuming and can cause many human errors with manual data entry. Some companies are still using the traditional methodology Scan to Archive, which means they only digitise invoices for archiving purpose. Unfortunately, countless manual errors happen because of the old fashion way of processing paper invoices in an organisation.

The latest methodology Capture>Process>Archive has become the most efficient way for invoice processing. PaperLess captures your invoice data by digitising paper invoices at an early stage of the workflow process.

Every business deals with invoices, so efficient invoice processing is crucial for running a profitable business. After several months, invoices from previous months may still be pending and without approval. Entering large amount of data from the invoices into your computer can be so tedious that manual mistakes are unavoidable.

For companies that receive many invoices from the same supplier on a regular basis, PaperLess efficient invoice processing creates customised invoice template for a particular supplier. Next time you run automatic invoice recognition on the same supplier, there is no need to edit the accounting lines over and over again.

PaperLess makes invoice processing simple and smart. After invoices have been digitised and edited in PaperLess, businesses can post batches of invoices directly into their existing accounting applications. PaperLess integrates seamlessly with Sage 50 Accounts, Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online enabling Sage users to automatically process invoices and many other accounting documents as well as to retrieve those same documents via a live lookup directly from within Sage accounting lines.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com