Monday, 23 October 2017

HMRC and Digital Document Management - Important information.


Sage Developer PaperLess Document Management for Sage Unlike what many Finance Professionals think, HMRC does not specify any rules on how you must keep records. You can keep them on paper, digitally or as part of a software program (like bookkeeping software). In fact, HMRC can charge you a penalty if your records are not accurate, complete and readable so make sure you store your documents in a digital format and well organized making sure that you can have easy access to them. 
Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Onlien users can keep all their documents properly stored and organized with the Sage Developer solution, PaperLess software, a powerful document management solution with build-in OCR that integrates seamlessly with both Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online allowing accountants and finance professionals to easily manage all accounting and non-accounting documents having them directly linked to transactions in Sage.
Besides being a Sage Developer, PaperLess is also listed on HRMC Record Keeping Software Providers List, which presents to users a number of software suppliers that have produced simple record keeping applications to help accounting professionals manage their documents and, in the case of PaperLess software, to have those documents directly linked to transactions in Sage 50 Accounts and Sage 200 Business Suite
What our clients say about PaperLess
Joseph Ryland, UKFast.Net Ltd Finance Director
Colin Mayrs, Blair’s Caravans Managing Director
Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited
Contact Us
Phone Number: +44 (0) 207 135 2007

Friday, 20 October 2017

Invoice Processing Automation... The new trend among Finance Professionals!


Sage Developer PaperLess Document Management for Sage Businesses receive invoices every day, and struggle to organise them efficiently. In order to achieve this Finance Departments are looking for a smart invoice scanning solution to speed up their workflow process for efficient invoice processing that at the same time allows them to efficiently manage all their documents.
Although there are many solutions available, Finance Professionals have realized that in order to maximize their investment they need a powerful Document Management solution that integrates with the software they already have in place.
For Finance Departments using Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online the solution created by Sage Developer, PaperLess Europe, is clearly the preferred option since it brings together:
  • Automatic Invoice Recognition (know more about PaperLess OCR Software)
  • Online Invoice Approval
  • Automatic Posting of Documents into Sage
  • Look-up of Documents and approval audit trail directly from within Sage
  • Full Automation of Emailed Invoices with PaperLess Company Inbox
How does PaperLess software work?
Paper invoices can be scanned directly into the PaperLess workspace by using PaperLess printer. When businesses receive invoices electronically via emails, use PaperLess Add Documents function to drag and drop documents from emails or computer to the PaperLess workspace. It is easy to organise and edit documents in PaperLess.
PaperLess does more than invoice scanning. After scanning invoices into PaperLess, the PaperLess Automatic Invoice Recognition feature extracts relevant data from invoices into the PaperLess workspace. PaperLess invoice recognition uses Optical Character Recognition (OCR) technology, which quickly extracts the relevant accounting data from the invoice so the accounting transaction is created for posting into your accounting application. PaperLess enables businesses to edit, approve and post directly to their existing accounting applications such as Sage.
PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online, meaning there is no need to give up your current accounting application when going paperless. Every time a transaction is posted the relevant document attached to the transaction in Sage.
The PaperLess invoice scanning solution digitises all your paper invoices into one single workspace, runs invoice recognition and sends them for document approval, then posts them to your accounting application directly. PaperLess helps your organisation to complete the entire workflow within one workspace so your organisation can save time, increase profit and reduce risk.
Can I work Online?
Using Remote Access, the PaperLess invoice scanning solution enables multiple branches to work more efficiently on the same server. This means invoice recognition can also be run on scanned invoices in PaperLess anytime and anywhere via the Internet. The secure Remote Access looks and feels the same as PaperLess workstation version. There are no requirements for terminal server solution. All it needs is an internet connection. Bandwidth requirement is low as you only view documents when needed.
Is your business still looking for an efficient invoice scanning solution? Then PaperLess is the best document management solution for your organisation. 
What our clients say about PaperLess
Joseph Ryland, UKFast.Net Ltd Finance Director
Colin Mayrs, Blair’s Caravans Managing Director
Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited
Contact Us
Phone Number: +44 (0) 207 135 2007

Thursday, 19 October 2017

How to choose the right Document Management Software?


Sage Developer for Document Management Area - PaperLess OCR with Document Approval for Sage 50 Accounts and Sage 200 Business SuiteWell, they key factor when choosing a document management software is to make sure that it integrates with the software you have implemented across your company. It is also important to ensure that your document management solution is not a simple document repository but that it allows you to process documents in a fast an easy manner and automate your data input processes with a powerful OCR software engine.
These are some of the reasons why Sage users across UK and Ireland have decided to go PaperLess. PaperLess Document Management software is a powerful solution created by Sage Developer, PaperLess Europe, that allows companies to fully automate their document management routines by bringing together Document Management, Optical Character Recognition (OCR), Online Document Approval and Full Automation of Emailed Invoices with PaperLess Company Inbox.
PaperLess Document Management software for Sage also gives access to Sage users to a powerful OCR software, enabling them to not only manage their documents in a more effective manner but also to reduce time spent on manual data input by automating the entire invoice processing side of their work.
What our clients say about PaperLess
Joseph Ryland, UKFast.Net Ltd Finance Director
Colin Mayrs, Blair’s Caravans Managing Director
Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited
Contact Us
Phone Number: +44 (0) 207 135 2007