PaperLess was born in 1997 in Oslo with the vision of improving the efficiency of accounting systems by using automatic invoice recognition, electronic document flow and archiving. With an expanding client base of 1700 installations across Europe the PaperLess solution integrates seamlessly with both Sage 50 and Sage 200 Business Suite and manages the whole routine from scanning or adding electronic documents to processing them in the accounting systems.
The reality is that invoice processing automation saves organisations time and money while reducing manual data entry and that is why OCR software is becoming the norm and not the exception on Finance Departments daily routines.
OCR technology plays a major role on this automation, allowing companies to automate their data input processes, saving them time and money while increasing data accuracy levels. That is the reason why CFO's, Accountants, Bookkeepers and all Finance Professionals in general are relying on OCR technology to speed-up invoice processing routines while automating document management processes.
How are Sage users automating invoice processing routines?
Scan to Archive vs. Capture>Process>Archive methodology. What are the difference and what is the right choice for you?
Businesses have been relying heavily on manual invoice processing. Dealing with paper invoices can be time consuming and can cause many human errors with manual data entry. Some companies are still using the traditional methodology Scan to Archive, which means they only digitise invoices for archiving purpose.
Unfortunately, countless manual errors happen because of the old fashion way of processing paper invoices in an organisation. The latest methodology Capture>Process>Archive has become the most efficient way for invoice processing. PaperLess captures your invoice data by digitising paper invoices at an early stage of the workflow process.
Every business deals with invoices, so efficient invoice processing is crucial for running a profitable business. After several months, invoices from previous months may still be pending and without approval. Entering large amount of data from the invoices into your computer can be so tedious that manual mistakes are unavoidable.
For companies that receive many invoices from the same supplier on a regular basis, PaperLess efficient invoice processing creates customised invoice template for a particular supplier. Next time you run automatic invoice recognition on the same supplier, there is no need to edit the accounting lines over and over again.
OCR stands for Optical Character Recognitiontechnology which is becoming part of the daily routines of any finance professional dealing with a large number of documents. Usually companies using this type of technology are the ones who focus on increasing productivity margins in order to gain competitive advantages.
PaperLess document management system uses two layers of sophisticated OCR (Optical Character Recognition) technology to recognise the information on your invoices. With Automatic Invoice Recognition, PaperLess document management system extracts the relevant data from your invoices quickly so that your organisation can save time and reduce manual data entry.
PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and Sage 200 Standard Online, meaning that all data is automatically captured and posted directly into your accounting software with no need to be manually importing data. In fact, the integration is so closely tied to Sage that you will also have the documents directly linked to transactions in Sage, meaning that if you want to retrieve them all you need to do is a look-up of the document directly from within your accounting application.
The process is quite simple, bring the documents into the system, run the automatic invoice recognition, review the data and either sent the documents for approval or simply post the transaction to Sage. Once it is posted the documents will be automatically linked to the corresponding transaction so that you can retrieve them at any time.
PaperLess document management system saves time and reduces manual errors. Paperless even checks for duplicate transactions when running invoice recognition for better document management. PaperLess also helps your business convert PDF to OCR by using the automatic invoice recognition so manual data entry can be minimised.
After the invoice recognition extracts the relevant data from invoices to PaperLess, your colleagues can edit accounting information and send accounting transactions to other team members for approval. PaperLess document imaging system has Document Approval functionality so that your team can approve documents with comments in PaperLess. PaperLess integrates with your existing accounting application so you can post transactions with the relevant documents directly into your accounting application from PaperLess. Your colleagues will also be to view the transactions at a later stage both in the accounting application and in PaperLess.
PaperLess is a Sage developer that created a powerful document management software seamlessly integrated with Sage. The software solution developed by PaperLess brings together automatic invoice recognition, automatic data input and automatic matching and closing of purchase orders with electronic document flow and online document exchange and approval to improve the efficiency of your Sage accounting solution.
PaperLess Document Management integrates so seamlessly with Sage, that you can even have all your accounting documents directly linked to the corresponding transactions in Sage. All you need to do is a simple look-up from within Sage to retrieve the documents and all associated information, including the audit trail of the invoice approval process.
Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
Have all your accounting documents directly linked to Sage
Online Invoice Approval with a powerful set of automation rules based on supplier, project, department or cost unit responsible