PaperLess was born in 1997 in Oslo with the vision of improving the efficiency of accounting systems by using automatic invoice recognition, electronic document flow and archiving. With an expanding client base of 1700 installations across Europe the PaperLess solution integrates seamlessly with both Sage 50 and Sage 200 Business Suite and manages the whole routine from scanning or adding electronic documents to processing them in the accounting systems.
Unlike what many Finance Professionals think, HMRC does not specify any rules on how you must keep records. You can keep them on paper, digitally or as part of a software program (like bookkeeping software). In fact, HMRC can charge you a penalty if your records are not accurate, complete and readable so make sure you store your documents in a digital format and well organized making sure that you can have easy access to them.
Businesses receive invoices every day, and struggle to organise them efficiently. In order to achieve this Finance Departments are looking for a smart invoice scanning solution to speed up their workflow process for efficient invoice processing that at the same time allows them to efficiently manage all their documents.
Although there are many solutions available, Finance Professionals have realized that in order to maximize their investment they need a powerful Document Management solution that integrates with the software they already have in place.
Paper invoices can be scanned directly into the PaperLess workspace by using PaperLess printer. When businesses receive invoices electronically via emails, use PaperLess Add Documents function to drag and drop documents from emails or computer to the PaperLess workspace. It is easy to organise and edit documents in PaperLess.
PaperLess does more than invoice scanning. After scanning invoices into PaperLess, the PaperLess Automatic Invoice Recognition feature extracts relevant data from invoices into the PaperLess workspace. PaperLess invoice recognition uses Optical Character Recognition (OCR) technology, which quickly extracts the relevant accounting data from the invoice so the accounting transaction is created for posting into your accounting application. PaperLess enables businesses to edit, approve and post directly to their existing accounting applications such as Sage.
The PaperLess invoice scanning solution digitises all your paper invoices into one single workspace, runs invoice recognition and sends them for document approval, then posts them to your accounting application directly. PaperLess helps your organisation to complete the entire workflow within one workspace so your organisation can save time, increase profit and reduce risk.
Can I work Online?
Using Remote Access, the PaperLess invoice scanning solution enables multiple branches to work more efficiently on the same server. This means invoice recognition can also be run on scanned invoices in PaperLess anytime and anywhere via the Internet. The secure Remote Access looks and feels the same as PaperLess workstation version. There are no requirements for terminal server solution. All it needs is an internet connection. Bandwidth requirement is low as you only view documents when needed.
Is your business still looking for an efficient invoice scanning solution? Then PaperLess is the best document management solution for your organisation.
Well, they key factor when choosing a document management software is to make sure that it integrates with the software you have implemented across your company. It is also important to ensure that your document management solution is not a simple document repository but that it allows you to process documents in a fast an easy manner and automate your data input processes with a powerful OCR software engine.
These are some of the reasons why Sage users across UK and Ireland have decided to go PaperLess. PaperLess Document Management software is a powerful solution created by Sage Developer, PaperLess Europe, that allows companies to fully automate their document management routines by bringing together Document Management, Optical Character Recognition (OCR), Online Document Approval and Full Automation of Emailed Invoices with PaperLess Company Inbox.
PaperLess Document Management software for Sage also gives access to Sage users to a powerful OCR software, enabling them to not only manage their documents in a more effective manner but also to reduce time spent on manual data input by automating the entire invoice processing side of their work.
Want to automate your Document Management Processes?