PaperLess was born in 1997 in Oslo with the vision of improving the efficiency of accounting systems by using automatic invoice recognition, electronic document flow and archiving. With an expanding client base of 1700 installations across Europe the PaperLess solution integrates seamlessly with both Sage 50 and Sage 200 Business Suite and manages the whole routine from scanning or adding electronic documents to processing them in the accounting systems.
Instead of just explaining what PaperLess Document Management for Sage is and what it does, we feel the best is to let you know the feedback of PaperLess’ clients, namely the costruction company GPF Lewis where, exceeding all client’s expectation, PaperLess software originated savings and increased productivity levels across the entire company.
Aiming at speeding up processing times while increasing data accuracy levels and, at the same time, stop the posting of duplicate invoices and reduce travelling costs, GPF Lewis made the strategic move of going PaperLess. For this leading construction and property services company, the fact that PaperLess is a Sage Developer together with the quality of the service provided, the competitive pricing and the seamless integration between PaperLess and Sage 50 Accounts were among some of the main factors that led to the choice of PaperLess.
“Our original aims were exceeded as the software brought numerous positive side effects.”
Graham Tallman, GPF Lewis Infrastructure & Systems Manager
The seamless integration between PaperLess and Sage together with PaperLess Automatic Invoice Recognition have, at the same time, allowed the company to automate data entry processes, increasing data accuracy levels and preventing any duplicate invoice from being posted into Sage without users being informed, which was one of the challenges the company faced.
Although hard to quantify the savings and productivity gains are reflected across the entire company with the Accounts team now being able to deal with increased workloads without adding staff, due to the fact that with data input automation processing documents is much faster than before and the number of errors have also been significantly reduced. Besides this, many remote staff are now able to review, code and authorise invoices remotely without travelling, saving GPF Lewis time and money while increasing the company’s productivity and competitiveness levels.
When it comes to storage and retrieval of documents, the company is saving archive space with a significant reduction in hard copy paperwork to file / store and also saving time on retrieving documents, since they can now be accessed directly from within Sage or from PaperLess Accounting Archive which, with a set of powerful search features, enables users to find any document in seconds.
EQUE2 Construction for Sage 50 Accounts – When GPF Lewis challenged PaperLess to take the integration even further…
With the results achieved exceeding the client’s expectations, GPF Lewis challenged PaperLess on helping them streamline their processes even further. This would be done by developing an integration with EQUE2 Construction for Sage 50 Accounts which the company had purchased to replace Sage job costings.
Wanting and needing to keep the benefits of PaperLess whilst processing data through EQUE2 and since this software did not allow them to retain the advantages gained with PaperLess, the client challenged PaperLess to develop an integration that would give answer not only to their needs but to the needs of all construction companies using the EQUE2 Construction module for Sage 50 Accounts.
Adding to the many benefits pointed out by GPF Lewis, the company also stresses that with the new integration coding costs is now much easier and reliable than before and they expect the development to continue with take-up from other clients.
Making sure that no duplicate invoices are posted onto Sage is one of the challenges many finance professionals face, especially when dealing with large number of invoices. Seamlessly integrated with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online, PaperLess software allows you to keep control over all your accounting documents as well as to automatically detect if any duplicate invoices are being processed preventing them to be posted into Sage.
Automatic Invoice Recognition
Automatic Posting of Invoice onto Sage
Automatic Detection of Duplicate Invoices
Automatic validation of VAT Numbers
Automatic Look-Up of Documents directly from within Sage
Well, that’s because by choosing a Document Management Solution that also offers Optical Character Recognition (OCR), Finance Professionals are able to not only speed-up invoice processing speeds by reducing the need for manual data input but also to save a significant amount of time on storing and retrieving all documents since these are directly linked to the transactions.
These are the reasons why Sage users are choosing PaperLess Document Management software for Sage. Seamless integrated with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online, PaperLess Document Management software allows sage users to reduce the need for manual data input with the Automatic Invoice Recognition, turning manual data input into an automatic and more reliable process, with more than 80% success rate.
What happens to the documents?
Once the information is retrieved PaperLess will post the transaction to Sage and automatically link the documents to the transactions, meaning Sage users no longer have to waste time archiving documents or looking for them among piles of paper files or computer folders.