PaperLess was born in 1997 in Oslo with the vision of improving the efficiency of accounting systems by using automatic invoice recognition, electronic document flow and archiving. With an expanding client base of 1700 installations across Europe the PaperLess solution integrates seamlessly with both Sage 50 and Sage 200 Business Suite and manages the whole routine from scanning or adding electronic documents to processing them in the accounting systems.
PaperLess software is a powerful solution that uses automatic invoice recognition, data input and document matching together with electronic document flow and online document exchange and approval to improve the efficiency of your Sage accounting solution, allowing you to have all your documents directly linked to the corresponding transactions in Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online.
Save time and resources on data input while increasing accuracy levels with Automatic Invoice Recognition
Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
Eliminate the need to outsource data input services, saving money and the hassle it represents
Have all your accounting documents directly linked to Sage
CFO’s have been looking for a Sage add-on solution that integrates with Sage and offers a powerful document management solution with a built-in invoice approval function for Sage so that it is convenient to approve purchase invoices among the assigned colleagues prior to posting into Sage. But there is more, thanks to PaperLess automatic data capture for Sage CFO’s can are now able to automate their invoice approval processes based on supplier, project, department or cost unit responsible.
These are just some of the reasons why CFO’s are choosing PaperLess Document Management for Sage, to manage all their documents. PaperLess provides them with a secure way to ensure that their purchase invoice approval processes are seamlessly integrated with Sage and allows them to automate invoice process routines. Once the approval process is finished CFO’s can make a final confirmation on the transactions, and amend any accounting lines in the transaction voucher prior to posting into Sage.
Document Management with built-in Invoice Approval Function
Document look-up directly from within your Sage package with the complete audit trail of the approval process
Multiple approval options, with PaperLess Dispute Method you can also automatically set and remove the dispute flag in Sage
Full control over the approval process, with maximum amounts users can approve and full customization of the approval process.
PaperLess uses the latest methodology Capture>Process>Archive to capture data at the start of the document workflow process so that all paper documents can be digitised and handled more efficiently online.
Seamlessly integrated with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online, PaperLess Document Management software digitises your paperwork as early as possible in your business processes saving time and money. Businesses can scan paper directly into PaperLess or drag and drop multiple file types from emails and your computer.
Efficient document scanning software makes better workflow management. When businesses add a document to PaperLess, the document also has a unique number, which means your colleagues can easily locate a document at a later stage by entering this document’s unique number. Businesses can use the Scanning menu to add one or more documents at a time and control the scanner from PaperLess.
Not only document scanning software, PaperLess is also a piece of document storage software. PaperLess stores all your documents, both accounting and business documents, in separate folders in the PaperLess workspace so companies can keep their data secure.
PaperLess document scanning software uses two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices by using Automatic Invoice Recognition. PaperLess handles multiple suppliers with multiple document formats, and also supports XML invoices. Automatic Invoice Recognition saves time and reduces manual errors so workflow management in your organisation is more efficient.
After running automatic invoice recognition, businesses can post accounting transactions with the relevant documents attached directly from PaperLess into their existing accounting applications. PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and many other popular accounting applications. The synchronisation happens instantly in the background. There is no need for companies to give up their accounting applications in order to go paperless. Colleagues can view the accounting transactions stored in the Accounting Archive folder at a later stage.
What about Full Document Management Automation?
Yes, now that is also in reach of Sage users with the new and exclusive PaperLess Company Inbox module. A cutting-edge software solution that allows you to fully automate your Document Management Processes from the moment suppliers or clients send you invoices by email until they are posted into Sage.
Company Inbox is a powerful system that enables Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online users to automatically process all documents received by email by setting automation rules that are applied as soon as documents are received in Company Inbox email, turning document management into a fully automatic, faster and more reliable process.