PaperLess was born in 1997 in Oslo with the vision of improving the efficiency of accounting systems by using automatic invoice recognition, electronic document flow and archiving. With an expanding client base of 1700 installations across Europe the PaperLess solution integrates seamlessly with both Sage 50 and Sage 200 Business Suite and manages the whole routine from scanning or adding electronic documents to processing them in the accounting systems.
After businesses scan invoices, PaperLess uses two layers of sophisticated Optical Character Recognition (OCR)technology to recognise the information on your invoices. Automatic Invoice Recognition extracts the relevant data from your invoices and enables your colleagues to edit accounting information and post transactions from PaperLess directly into Sage.
PaperLess Document Management for Sage handles multiple suppliers with multiple document formats and also supports XML invoices. PaperLess can run invoice recognition on multiple invoices at the same time, so organisations can save time and reduce manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.
Businesses can now scan invoices and manage their complete workflow process online within one workspace so your organisation can save time, increase profit and reduce risk. PaperLess is designed for easy usability, which means your accounting department can utilise less skilled members of the team and control what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting into your accounting application.
Invoice recognition for Sage enables businesses to post transactions with the relevant documents into Sage and then view them in PaperLess or in Sage at a later stage. If your business is still looking for an effective invoice scanning solution, PaperLess is a valuable complementary solution for Sage that scans invoices for your organisation more efficiently and securely.
PaperLess software is a powerful solution that uses automatic invoice recognition, data input and document matching together with electronic document flow and online document exchange and approval to improve the efficiency of your Sage accounting solution, allowing you to have all your documents directly linked to the corresponding transactions in Sage.
Save time and resources on data input while increasing accuracy levels with Automatic Invoice Recognition
Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
Eliminate the need to outsource data input services, saving money and the hassle it represents
Have all your accounting documents directly linked to Sage with live look-up of documents directly from Sage accounting lines
As a Sage Developer, PaperLess Europe developed an exclusive new feature that allows Sage users to fully automate their document management processes from the moment suppliers send them invoices by email until they are posted into Sage.
PaperLess Company Inbox is a state of the art technology that is changing the way documents are processed by setting automation rules that are applied as soon as documents are received in your Company Inbox email. This is true Invoice Processing Automation, with emailed invoices processed and posted to Sage with closing of corresponding purchase orders in a fully automatic process, with no need for any Human Intervention on Invoice Processing Routines.
From Email direct to Sage, including automatic matching and closing of purchase orders, only with PaperLess Company Inbox for Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online, a new software feature introduced by PaperLess Software, offering Sage users all the quality and know-how that only a Sage Developer can offer.
Instead of just explaining what PaperLess Document Management for Sage is and what it does, we feel the best is to let you know the feedback of PaperLess’ clients, namely the costruction company GPF Lewis where, exceeding all client’s expectation, PaperLess software originated savings and increased productivity levels across the entire company.
Aiming at speeding up processing times while increasing data accuracy levels and, at the same time, stop the posting of duplicate invoices and reduce travelling costs, GPF Lewis made the strategic move of going PaperLess. For this leading construction and property services company, the fact that PaperLess is a Sage Developer together with the quality of the service provided, the competitive pricing and the seamless integration between PaperLess and Sage 50 Accounts were among some of the main factors that led to the choice of PaperLess.
“Our original aims were exceeded as the software brought numerous positive side effects.”
Graham Tallman, GPF Lewis Infrastructure & Systems Manager
The seamless integration between PaperLess and Sage together with PaperLess Automatic Invoice Recognition have, at the same time, allowed the company to automate data entry processes, increasing data accuracy levels and preventing any duplicate invoice from being posted into Sage without users being informed, which was one of the challenges the company faced.
Although hard to quantify the savings and productivity gains are reflected across the entire company with the Accounts team now being able to deal with increased workloads without adding staff, due to the fact that with data input automation processing documents is much faster than before and the number of errors have also been significantly reduced. Besides this, many remote staff are now able to review, code and authorise invoices remotely without travelling, saving GPF Lewis time and money while increasing the company’s productivity and competitiveness levels.
When it comes to storage and retrieval of documents, the company is saving archive space with a significant reduction in hard copy paperwork to file / store and also saving time on retrieving documents, since they can now be accessed directly from within Sage or from PaperLess Accounting Archive which, with a set of powerful search features, enables users to find any document in seconds.
EQUE2 Construction for Sage 50 Accounts – When GPF Lewis challenged PaperLess to take the integration even further…
With the results achieved exceeding the client’s expectations, GPF Lewis challenged PaperLess on helping them streamline their processes even further. This would be done by developing an integration with EQUE2 Construction for Sage 50 Accounts which the company had purchased to replace Sage job costings.
Wanting and needing to keep the benefits of PaperLess whilst processing data through EQUE2 and since this software did not allow them to retain the advantages gained with PaperLess, the client challenged PaperLess to develop an integration that would give answer not only to their needs but to the needs of all construction companies using the EQUE2 Construction module for Sage 50 Accounts.
Adding to the many benefits pointed out by GPF Lewis, the company also stresses that with the new integration coding costs is now much easier and reliable than before and they expect the development to continue with take-up from other clients.