Wednesday 30 September 2015

Reducing Manual Data Entry with Automatic Invoice Recognition – Isn’t this something all Accounts Departments should have?

PaperLess invoice scanning software uses Automatic Invoice Recognition to extract the relevant data from your invoices, so businesses can reduce manual data entry and increase organisation’s efficiency.
With PaperLess invoice scanning software, businesses are able to digitise their paper invoices in the beginning of aworkflow process by scanning them into PaperLess workspace. PaperLess allows businesses to drag and drop documents from emails and computers. Businesses can also print electronic invoices to PaperLess using the PaperLess Printer option. Once invoices are sent to the PaperLess workspace, businesses can run automatic invoice recognition and edit voucher information without leaving the accounting lines in PaperLess.
PaperLess invoice scanning software integrates seamlessly with Sage 50 and Sage 200, so businesses can post accounting transactions directly from PaperLess into Sage using the PaperLess invoice recognition for Sage. They can also view the transactions with the relevant documents in Paperless at a later stage.
Want to see how Automatic Invoice Recognition works... Take a look at this 30 seconds video
PaperLess invoice scanning software uses two layers of sophisticated OCR (Optical Character Recognition) technology to extract the relevant information on your invoices. PaperLess supports XML invoices and can handle multiple suppliers with multiple document formats.
Automatic invoice scanning software saves time and reduces manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.
PaperLess invoice scanning software is designed for easy usability. This means that your accounting department can utilise less skilled members of the team, controlling what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers, before posting directly into your accounting application.
PaperLess Remote Access is a convenient feature that enables businesses to run automatic invoice recognition wherever and whenever they are, so colleagues can still collaborate efficiently while they are out of office. PaperLess invoice scanning software provides better workflow management for your organisation.
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007

Thursday 24 September 2015

Sage Document Management - Last chance to get your Free Online Demo


Take a look at this short video and get an idea of what you will be able to see during PaperLess for Sage Free Online Demo
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007

Electronic Documents directly linked to Sage - Take a look on how to do it

PaperLess electronic document archiving software uses the latest Capture>Process>Archive methodology to capture your documents as early as possible, then process and approve both accounting and non-accounting documents within one workspace, and archive them securely so businesses can search for any document in PaperLess at a later stage.
Efficient workflow management plays a vital role for profitable businesses because it saves time and reduces manual errors so your business can gain a higher and quicker ROI. PaperLess electronic document archiving software does more than archiving so businesses can complete the entire workflow process without giving up their existing accounting applications. PaperLess integrates seamlessly with Sage 50 Accounts, and Sage 200 Suite as synchronisation happens instantly in the background.
For all your accounting transactions, PaperLess digitises paper invoices by using Automatic Invoice Recognition to extract the relevant data from your invoices. This effectively reduces manual data entry and manual errors. PaperLess automatic invoice recognition for Sage is easy to use. It is quick to recognise the relevant data from your invoices and your colleagues can edit voucher information in PaperLess. Your colleagues can then send them to their team members for approval and post transactions with relevant documents directly into Sage from PaperLess. They will also be able to view documents in PaperLess at a later stage.
Take a look at this 30 Seconds Video
Businesses can archive non-accounting documents in a separate folder in PaperLess, so there is no need to compromise your company security. Documents such as business agreements, holiday forms, expenses, and purchase orders can be archived in Other Document Archive. PaperLess Document Approval enables your business to approve both accounting transactions and other documents.
PaperLess electronic document archiving software has built in a powerful search feature which means businesses can quickly find any document in the PaperLess archives. Multiple search fields make it efficient to locate the transaction or document you need with the lease amount of data required.
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007

Tuesday 22 September 2015

Document Approval In Sage with Automatic Data Capture – Watch the Video

Companies can now enjoy hassle-free workflow management with PaperLess. PaperLess enables businesses to manage all their electronic documents and complete the workflow process by using automatic invoice recognition, workflow approval and many other smart features in PaperLess software. PaperLess also offers seamless fast integration with Sage and other accounting applications, meaning organisations do not need to give up their current accounting application in order to go paperless.
Over 400 accountants in Europe have found PaperLess a helpful solution to work securely and efficiently with their clients. With PaperLess, accountants can manage all their documents and working papers, clients’ documents and their workflow approval process both internally and with clients. PaperLess integrates with Sage 50 Accounts so that accountants and their clients can upload and approve documents, view transactions created in Sage with the relevant documents, and use invoice recognition for Sage to reduce manual data entry and manual errors.
With over 1700 installations in Europe, businesses are also using PaperLess for better workflow management within the organisation.

1. Simple workflow management
PaperLess office software is easy to use for efficient electronic document management. Documents can be added from emails or computer to the PaperLess workspace. Digitise any paperwork as early as possible in the workflow process by scanning them into the PaperLess workspace.
Since PaperLess integrates with many popular accounting applications such as Sage, there is no need to give up your existing accounting application in order to use PaperLess. After the documents are ready, you can post them from PaperLess directly into Sage.
2. Smart workflow management
PaperLess automatic invoice recognition extracts all the necessary data from invoices. It is quick to run the invoice recognition. This function allows businesses to create a customised template for each supplier so it saves time to edit accounting lines every time you receive an invoice from the same supplier.
When the invoices are posted to Sage, you can view them both in Sage and in the PaperLess Accounting Archive. Transactions can be posted with the relevant documents attached from PaperLess into Sage and can be viewed at a later stage in PaperLess.
3. Secure workflow management
The PaperLess Document Approval function is critical for a better workflow management. Companies can assign both accounting and other documents to responsible colleagues within the PaperLess workspace, so they are able to view, approve, and notify each other without sending documents back and forth via emails.
Remote Access allows organisations to work with their team anywhere and anyplace via the Internet without compromising security. Secure user rights give different levels of access rights to certain folders for certain colleagues. This is useful especially when a team would like to collaborate in a project but do not want others to view accounting documents.
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007

Friday 18 September 2015

Invoice Scanning and Automatic Invoice Recognition - Only available for Sage users

PaperLess is one the most efficient invoice scanning solutions that help organisations save time and money by reducing manual data entry and human errors on invoice processing. PaperLess Automatic Invoice Recognition uses two layers of sophisticated OCR (Optical Character Recognition) technology to extract the relevant data from your invoices.
As one of the best invoice scanning solutions in the market, PaperLess encourages businesses to digitise their paper invoices in the beginning of the online document approval process by scanning them into PaperLess. PaperLess allows businesses to drag and drop documents from emails and computers. One can also print electronic invoices into PaperLess using the PaperLess Printer option. Once invoices are added into PaperLess, team members can run automatic invoice recognition and edit accounting information without leaving the accounting lines.
Take a look at this 30 Seconds Video

PaperLess offers more than other invoice scanning solutions because it is also a centralised document management system that integrates seamlessly with Sage and many other accounting applications. Businesses can post accounting transactions directly from PaperLess into your existing accounting application using the PaperLess Automatic Invoice Recognition. Colleagues can then view the transactions with the relevant documents in PaperLess anytime later.
PaperLess supports XML invoices and can handle multiple suppliers with multiple document formats. Different from other invoice scanning solutions, PaperLess is designed for easy usability and better document management for organisations. PaperLess helps your company complete the entire workflow process within one workspace. This means that your accounting department can spend more time on higher valued tasks and meeting deadlines.
Additionally, what makes PaperLess unique as an invoice scanning solution is that businesses can work on documents from anywhere and anytime they want by using PaperLess Remote Access. Colleagues can still collaborate effectively while they are out of office. PaperLess invoice scanning software provides efficient and secure workflow management for your organisation.
 

Thursday 17 September 2015

PaperLess tips for Sage - Don’t just scan Invoices, get all data automatically extracted from them - Video Available

PaperLess scans invoices and enables businesses to process accounting transactions within one workspace. Businesses can scan paper invoices or drag and drop electronic invoices from their emails or computers directly into PaperLess.
After businesses scan invoices, PaperLess uses two layers of sophisticated Optical Character Recognition (OCR) technology to recognise the information on your invoices. Automatic Invoice Recognition extracts the relevant data from your invoices and enables your colleagues to edit accounting information and post transactions from PaperLess directly into Sage. PaperLess handles multiple suppliers with multiple document formats and also supports XML invoices. PaperLess can run invoice recognition on multiple invoices at the same time, so organisations can save time and reduce manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.
Businesses can now scan invoices and manage their complete workflow process online within one workspace so your organisation can save time, increase profit and reduce risk. PaperLess is designed for easy usability, which means your accounting department can utilise less skilled members of the team and control what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting into your accounting application.
There is no need to give up your current accounting application to go PaperLess because PaperLess integrates seamlessly with Sage 50 and Sage 200 as synchronisation happens instantly in the background. Invoice recognition for Sage enables businesses to post transactions with the relevant documents into Sage and then view them in PaperLess or in Sage at a later stage. If your business is still looking for an effective invoice scanning solution, PaperLess is a valuable complementary solution for Sage that scans invoices for your organisation more efficiently and securely. 
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007

Friday 11 September 2015

Document Management Automation is now available for Sage - 30 Seconds Video


PaperLess workflow management system is a centralised system that manages your entire workflow from scanning and adding electronic documents to processing them in your accounting applications. With over 15 years of experience, PaperLess has earned a reputation as an industry leader in developing an efficient and flexible workflow management system that integrates seamlessly with your accounting applications such as Sage 50 Accounts and Sage 200 Suite.
Over 1700 installations and 400 accountants in Europe have found PaperLess an efficient workflow management system to work securely with their clients. Businesses can now enjoy hassle-free workflow management with PaperLess. PaperLess enables businesses to manage all their electronic documents and complete the workflow process by usingAutomatic Invoice RecognitionDocument Approval, and many other smart features in PaperLess workflow management system.
Take a look at this 30 seconds video to learn more:
PaperLess workflow management system encourages businesses to digitise their documents as early as possible in the workflow process so document management can be handled more efficiently and securely. PaperLess enables businesses to drag and drop multiple file types from email or computer. Alternatively you can scan paper directly to PaperLess and then use PaperLess Printer to print documents into PaperLess. The PaperLess edit TIF function enables businesses to merge, split and re-organise files so working through a batch of paperwork is a breeze.
As an efficient workflow management system, PaperLess Automatic Invoice Recognition extracts the relevant data from invoices. It is quick to run the invoice recognition. PaperLess integrates with Sage 50 and Sage 200 seamlessly. PaperLess invoice recognition for Sage enables your colleagues to post accounting transactions directly into your accounting application from PaperLess. Synchronisation happens instantly at background. Your team will be able to view transactions with relevant documents attached in PaperLess at a later stage.
The PaperLess Document Approval function accelerates your organisation’s document approval process for a betterworkflow management. Companies can send both accounting transactions and other business documents to responsible colleagues for approval within the PaperLess workspace. Your colleagues are able to view, approve, and notify each other, so there is no need to send documents back and forth via emails.
Managing both accounting transactions and other business documents in the PaperLess workflow management system is secure because PaperLess archives them in separate folders: Accounting Archive and Other Documents Archive.Secure user rights give different levels of access rights to certain folders for certain colleagues. This is useful especially when a team would like to collaborate in a project but do not want others to view accounting documents.
Additionally, PaperLess advanced workflow management system allows organisations to work with their team anywhere and anytime with the Remote Access feature. Remote Access is a convenient tool that is encrypted and secure via the Internet. All Paperless functionality is available in Remote Access.
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007

Thursday 10 September 2015

PaperLess tips for Sage - Electronic Document Management for Sage – Learn More

Many companies are using Sage to manage their bookkeeping and accounting paperwork. More are looking for a valuable Sage add-on solution that not only manages accounting documents in Sage but also handles other electronic document managementfor Sage without compromising security.
You receive lots of electronic documents from your partners or clients every day such as purchase orders, invoices, agreements, and so on. With PaperLess you can add them directly from your email or computer to the PaperLess workspace or use the PaperLess Invoice Recognition for Sage to automatically extract invoice data to PaperLess so you are able to edit accounting lines and create customised template for particular suppliers. Transactions can be prepared for posting directly into Sage, and automatic invoice recognition can be used to reduce manual data entry.
It is very easy to manage all your electronic documents for Sage directly imported from PaperLess. Printing out papers and manually sorting them out are tedious and time consuming. It also causes unnecessary manual errors. By optimising the efficiency of electronic document management for Sage with PaperLess, you can sort out any documents, assign them for approval, and even post them to Sage instantly from PaperLess. Synchronisation with Sage only happens in the background every time you post transaction to Sage. It is fast and simple like that. If you want to store non-accounting documents securely, you can move them to the Other Document Archive in PaperLess. In Other Document Archive, PaperLess comprehensive andsecure user rights for Sage allows you to authorise different levels of access rights to different colleagues from the company so they can only view certain documents. Using PaperLess integrated with Sage is simple, smart and secure.
In addition, PaperLess integrated with Sage enables you to use Remote Access to view transactions in Sage and their electronic documents via the Internet. Wherever and whenever you are, you can logon to PaperLess workspace, view and approve electronic documents for Sage with your colleagues online as usual. All PaperLess functions are accessible when using Remote Access, which provides you great flexibility and efficiency to work from wherever you are.
Maximise the efficiency of electronic document management for Sage by using PaperLess integrated to Sage 50 and Sage 200 today, find out more and book a demo with us to learn how PaperLess can improve your organisation’s efficiency with a quicker and higher ROI.
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007

Wednesday 9 September 2015

Are you a Sage user... Then take a look at this video and see how to have Automatic Data Capture and Document Approval in Sage

Sage is a credible and comprehensive accounting application to manage all your accounting transactions but to boost the potential of this application Sage users have been looking for solution that integrates seamlessly with Sage and offers Automatic Invoice Recognition with Complete Audit Trail of the entire Approval process directly in Sage.
PaperLess provides you with a secure way to ensure that your entire purchase invoice approval process for Sage can be easily monitored. This means that any document which requires approval can be tracked through the approval process or even the entire work flow process. All purchase invoices can be managed and approved for Sage within the PaperLess workspace. More importantly, audit trail is clear for all users’ approvals. 
Take a look and this 2 minutes video and see how easy it is to have your Sage performance boosted by: 
  • Automatic Invoice Recognition reducing manual data input and increasing data accuracy levels
  • Document Approval with Online Access so that you can view and approve documents wherever you are
  • Complete Audit Trail of the Approval Process so that you have everything in one place: Documents, Accounting Information and Approval History
  • Documents and corresponding approval audit trail directly linked to Sage, all you need to do is a simple lookup from your Sage