PaperLess was born in 1997 in Oslo with the vision of improving the efficiency of accounting systems by using automatic invoice recognition, electronic document flow and archiving. With an expanding client base of 1700 installations across Europe the PaperLess solution integrates seamlessly with both Sage 50 and Sage 200 Business Suite and manages the whole routine from scanning or adding electronic documents to processing them in the accounting systems.
Businesses receive invoices every day, and struggle to organise them efficiently. In order to achieve this Finance Departments are looking for a smart invoice scanning solution to speed up their workflow process for efficient invoice processing that at the same time allows them to efficiently manage all their documents.
Paper invoices can be scanned directly into the PaperLess workspace by using PaperLess printer. When businesses receive invoices electronically via emails, use PaperLess Add Documents function to drag and drop documents from emails or computer to the PaperLess workspace. It is easy to organise and edit documents in PaperLess.
PaperLess does more than invoice scanning. After scanning invoices into PaperLess, the PaperLess automatic invoice recognition feature extracts relevant data from invoices into the PaperLess workspace. PaperLess invoice recognition uses Optical Character Recognition (OCR) technology, which quickly extracts the relevant accounting data from the invoice so the accounting transaction is created for posting into your accounting application. PaperLess enables businesses to edit, approve and post directly to their existing accounting applications such as Sage. PaperLess integrates seamlessly with Sage, meaning there is no need to give up your current accounting application when going paperless. Every time accountants post a transaction with the relevant document attached to Sage synchronisation happens instantly in the background.
The PaperLess invoice scanning solution digitises all your paper invoices into one single workspace, runs invoice recognition and sends them for document approval, then posts them to your accounting application directly. PaperLess helps your organisation to complete the entire workflow within one workspace so your organisation can save time, increase profit and reduce risk.
Can I work Online?
Using Remote Access, the PaperLess invoice scanning solution enables multiple branches to work more efficiently on the same server. This means invoice recognition can also be run on scanned invoices in PaperLess anytime and anywhere via the Internet. The secure Remote Access looks and feels the same as PaperLess workstation version. There are no requirements for terminal server solution. All it needs is an internet connection. Bandwidth requirement is low as you only view documents when needed.
Is your business still looking for an efficient invoice scanning solution? Then PaperLess is a valuable complementary solution for your organisation.
Making sure that no duplicate invoices are posted onto Sage is one of the challenges many finance professionals face, especially when dealing with large number of invoices. Seamlessly integrated with Sage, PaperLess software allows you to keep control over all your accounting documents as well as to automatically detect if any duplicate invoices are being processed preventing them to be posted into Sage.
Unlike what many Finance Professionals think, HMRC does not specify any rules on how you must keep records. You can keep them on paper, digitally or as part of a software program (like bookkeeping software).
We believe that the best Document Management software for you is the one that best integrates with your accounting software, allowing you to benefit from a seamless integration that saves you time, money and resources.
Being a Sage Developer, PaperLess is simple, smart, and secure Document Management software that integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online. Ensuring all the quality that only a Sage Developercan offer, PaperLess Software goes far beyond what the traditional Document Management Solutions offer giving access to its users to Automatic Invoice Recognition, Automatic Document Flow to increase speed and accuracy over the Document Approval Processes and the Automatic Posting into Sage of all accounting data needed with the corresponding document directly linked to Sage transactions.
One of the simplest document management tools to use in PaperLess is to drag and drop documents from your emails and computers into PaperLess. Digitising your paperwork at the start of your workflow process saves time and money as it is more efficient to handle electronic documents and your colleagues can view them in the same workspace. The PaperLess edit TIF functions allows businesses to merge, split and re-organise files electronically so working through a batch of paperwork is easy and quick.
PaperLess Automatic Invoice Recognition is a smart document management tool to manage and process invoices with the least manual data entry and errors. PaperLess uses two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices. PaperLess can also handle multiple suppliers with multiple document formats. Automatic Invoice Recognition saves time and reduces manual errors. PaperLess integrates seamlessly with Sage 50, Sage 200, Mamut and many more accounting applications. Synchronisation happens instantly in the background. Businesses will be able to post accounting transactions with the relevant documents attached directly from PaperLess into their existing accounting applications.
As a secure document management tool, PaperLess keeps non-accounting documents in the PaperLess Other Documents Archive separate from the Accounting Archive in order to provide security for your accounting records. Businesses can give access to colleagues to non-accounting documents such as travel expenses, agreements, purchase orders, and holiday forms without compromising security in accounting records. The team can still collaborate effectively whilst avoiding duplication of documents.
Furthermore, the comprehensive user rights control makes all the PaperLess document management tools secure to use. There are 10 different user rights for secure document control so your business can maintain the highest levels of security. Each user can have access to certain documents or companies within PaperLess with different levels of user rights authorised by the organisation. With one single window in PaperLess, you can easily configure all your user rights.