Friday 31 July 2015

Lookup of Documents Directly from Sage is Now Possible - Video Available

PaperLess is a software that integrates seamlessly with Sage 50 Accounts and Sage 200 Business Suite turning manual data input into a fully automatic and more reliable process, with more than 80% success rate.
PaperLess' unique and seamless integration with Sage provides you and your clients with a very clear front-end to Sage Line 50, allowing scanned documents (such as invoices) to be automatically 'recognised', checked and then posted straight onto Sage Line 50 with one click of a mouse button.
 
See how simple and easy it is to have all your documents directly linked to Sage. To view them all you have to do is a simple lookup directly from the transaction in Sage.
 
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007

PaperLess tips for Sage – Automatic Data Capture in Sage – Take a look at the Video

With over 15 years of dedication to Accounting the PaperLess Way, PaperLess manages all your paperwork from scanning and adding electronic documents to automatically capture all data and post it into your Sage package. Users can use PaperLess advanced Invoice Recognition function to extract invoice data into the PaperLess workspace, run the invoice approval for Sage, and then instantly post the Invoice into Sage.
Automatic Invoice Recognition for Sage reduces manual data entry by extracting all the necessary information from your invoices into the PaperLess workspace, and then post directly into Sage. PaperLess uses two layers of OCR (Optical Character Recognition) technology to recognise the information on your invoices. PaperLess also supports XML invoices and can handle multiple suppliers with multiple document formats.
Every day you receive many invoices and orders at reception waiting for organising, approval, and archiving. Lots of time is spent on sorting the paperwork and then manually entering data into your computer. PaperLess automatic invoice recognition for Sage effectively saves time and reduces manual errors, PaperLess even checks for duplicate transactions when running invoice recognition.
The PaperLess Automatic Invoice Recognition for Sage is smart and easy to use. When you have an invoice scanned to PaperLess workspace, all you need to do is to run the invoice recognition by clicking on one button. It takes only 4 seconds to recognise and import all the data from the invoice into PaperLess accounting lines. You can then edit accounting lines and even create a template for future use so next time when you run invoice recognition for Sage from the same supplier PaperLess will automatically remember using the customised template for this particular supplier.
In addition, PaperLess automatic Invoice Recognition for Sage also allows you to recognise batched up invoices in one go. This is particularly useful when your company receives many invoices from a supplier on a regular basis. Instead of manually entering them into Sage one by one, you can first run invoice recognition on all invoices using the customised template, and then post them to Sage in one go. The PaperLess Invoice Recognition integrated with Sage 50 and Sage 200 maximises work efficiency in an organisation thus create a higher and quicker ROI.
PaperLess integrates seamlessly with Sage 50 and Sage 200, so using automatic Invoice Recognition for Sage helps you to handle your document management in a more efficient way and to directly post transactions to Sage from PaperLess.
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007

Wednesday 29 July 2015

PaperLess Office Software: what's it all about?

We live in the technology age both in our personal and working lives. In the office we've been moving away from traditional methods of working, such as the gradual replacement of paper methods of communication and processing to electronic methods such as email, scanning, CRMs and accounting software. This movement is due to the many benefits of paperless document management and how it has evolved with the needs of the modern business.

What are the advantages PaperLess account management for my company?

With paperless account management, the time spent on paperwork administration is immediately reduced. We all know how frustrating and overwhelming paperwork can become, especially for growing companies with a growing client base. PaperLess account management is electronic document management software that uses Optical Character Recognition software to make all your company’s data available in an electronic format. 
Electronic file storage makes it easier to search and access an entire database by simply typing some search terms on the computer. PaperLess account management allows for the quicker and simpler accessing of data at the request of the company, auditors or clients.
Make your company work more efficiently.
It's now easy to see how PaperLess office software can simplify the document processing system within your business – making it possible for various departments within the company to work more efficiently and with greater ease. Because PaperLess office software requires users across the company to work on a unified system, it can improve the communication between departments, and avoid duplication and confusion.
Comply with regulatory and industry requirements
Another benefit of PaperLess account management is that it can help with regulatory and industry compliance. This is because electronic file management leaves an audit trail, which provides transparency and accountability, whereas paper records can be lost, illegible, damaged or destroyed. The consequences of non-compliance can be costly, both financially and the reputation damage it can cause to a company. 
What our clients say about PaperLess
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007

Tuesday 28 July 2015

OCR Technology in Sage - Take a look at the video

PaperLess, a software that integrates seamlessly with Sage 50 Accounts turning manual data input into a fully automatic and more reliable process, with more than 80% success rate.
Play now this short video that gives you a brief explanation on how PaperLess Automatic Invoice Recognition feature works and how it allows you to automate your data input processes while linking your documents directly into Sage.

It only takes 20 minutes for a private online demonstration, where you will learn how to avoid mistakes and dramatically speed-up the process of inputting purchase, sales and other documents straight into Sage Line 50.
  • Save time and resources on data input while increasing accuracy levels with Automatic Invoice Recognition
  • Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
  • Eliminate the need to outsource data input services, saving money and the hassle it represents
  • Have all your accounting documents directly linked to Sage
What our clients say about PaperLess
 
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007

Thursday 23 July 2015

Blair’s Caravans saves £10.000 with PaperLess Document Management for Sage


The document management automation experienced by Blair’s Caravan with PaperLess for Sage allows the company to “save £10.000 every year with staff as well as to save employees time spent on processing invoices” says Colin Mayrs, Blair’s Caravans Managing Director.
Situated on the famous Causeway Coast, Blair’s Caravans holiday parks cater for both touring and static caravans, relying on modern facilities to ensure business success. Something also achieved due to high productivity levels among employees, with PaperLess software being directly responsible for this through the direct savings in time staff spends on processing invoices.
  • Automatic Invoice Recognition increasing productivity levels while reducing manual data input
  • Increase in data accuracy levels due to system automation and data verification
  • All documents directly linked to Sage making the auditing process much more simple and faster than before
  • All documents in digital format and accessible from any computer
Although Automatic Invoice Recognition is still seen by the company’s Managing Director as one of PaperLess’ most important features, Colin Mayrs also quickly realised that due to the ease of use and automation offered by PaperLess software he could both reduce staff allocated to the accounts area, due to the increase in productivity levels, as well as lessen the skill level required to process purchase invoices. Colin states as an example of this the fact that Blair’s Caravans “put an end to having invoices being paid twice, because if you try to do so PaperLess immediately tells you that the invoice has already been entered, so no need for a high skilled employee to prevent this from happening.”
Another fact valued by the company Managing Director is that “when the accountant comes at year end all invoices are on the computer and directly linked to Sage so no need to go through piles of paper, making the entire process much faster and easier than before…” adding that with PaperLess “there are no more paper files to get lost or damaged, everything is digital and very simple to view or look at an invoice from any computer in the network.”

What our clients say about PaperLess
Scott Gibson Eventura’s Consultancy Director
Pradip Shah, Ashgoal’s Business Consultant
Jeffrey Summer, Mulderij’ Relationship Manager
Contact Us
Phone Number: +44 (0) 207 135 2007

Wednesday 22 July 2015

How PaperLess’ software helps your company succeed?

People, especially businesses have been relying heavily on paper document management- whether it be for invoices, record keeping, account management etc. There are, however many disadvantages to this system (for example loss by fire damage, misplacement, security issues, negative environmental impact on trees etc). Businesses wishing to avoid these issues should seriously consider switching to PaperLess document management. Though there are many uses of paperless document management, let’s focus on PaperLess accounting software and the benefits it can bring to your business.
  • PaperLess accounting software is made possible with Optical Character Recognition (OCR) software.
Without OCR software, the transition from paper to PaperLess document management will be a lot more time-consuming and tedious than it is now. OCR software enables the translation of all types of documents like images of typewritten or printed text into electronically readable files, so offices can easily convert their existing paper documents to electronic files.
  • PaperLess accounting software can increase your company’s productivity.
Many companies, especially those with multiple clients, can identify with the pain of archiving clients’ files and documents. Listing and depositing hundreds of files from different accounts can become quite messy which requires manpower. Not to mention the difficulty of fetching existing data when required. PaperLess account management efficiently stores client documents electronically through the touch of some buttons, reducing the pain and manpower required and thus increasing productivity.
  • PaperLess accounting software and invoice approval workflow.
Another revolutionary time-consuming system that arrived with PaperLess accounting software is invoice approval workflow. Tracking all the invoices electronically, the invoice approval workflow permits you to manage all the bill payment processes, enforce and streamline approvals for every bill and invoice received. Plus there's the bonus of remote accessibility- with the correct authorization you can access the invoice approval workflow from any computer, anywhere.
  • PaperLess accounting software improves document security.
The PaperLess account management software has the advantage of being more secure and reliable than conventional paper methods because of encryption.
  • PaperLess account management does not require extra space.
With PaperLess account management your company can store information from an infinite number of accounts in the space of a computer and desk. And the retrieval of data can be performed within a couple of clicks. Compare this to traditional paper methods which require physical storage (often outsourced), which incurs an extra cost and also the inconvenience of manually sorting through documents to perform a document search.
  • PaperLess account management is environmentally friendly.
Last, but not least, going paperless is a tree friendly solution because it does not rely on the cutting down of trees, like paper methods do.
Now we know the benefits of going PaperLess, especially with PaperLess accounting software, ask now for a FREE PaperLess Demo and discover how we can help you to differentiate your company and acquire competitive advantages. 

What our clients say about PaperLess
Scott Gibson Eventura’s Consultancy Director
Pradip Shah, Ashgoal’s Business Consultant
Jeffrey Summer, Mulderij’ Relationship Manager
Contact Us
Phone Number: +44 (0) 207 135 2007

Tuesday 21 July 2015

Have you ever calculated how much managing your archive and storage space costs you?

Many times hidden costs represent the difference between success and failure getting that client or loose it to one of your competitors. Archive management and storage represents one of the major hidden costs all companies face so a solution to this problem must be found.
With traditional paper methods there is the issue of physical space restrictions when the paperwork increases. Businesses using the paper method might resolve this with a filing system with filing cabinets or outsourcing their storage.

Among many other advantages PaperLess account management software allows you to store infinite amounts of data with only a computer and a desk required as storage eliminating at the same time the expense and hassle of outsourced storage. Besides this you can retrieve all you data through the click of a button increasing productivity levels and giving you competitive advantages.
  • Reduce archive management & storage costs
  • Gain competitive advantages
  • Differentiate yourself from your competitors
  • Automatize company workflows
  • Improve productivity levels
  • Increase your profit margins

What our clients say about PaperLess
Scott Gibson Eventura’s Consultancy Director
Pradip Shah, Ashgoal’s Business Consultant
Jeffrey Summer, Mulderij’ Relationship Manager
Contact Us
Phone Number: +44 (0) 207 135 2007

Friday 17 July 2015

British Bankers Association Financing Growth Programme Presents PaperLess as a Commercial Partner for the Document Management Area

British Bankers Association presents PaperLess as one of the commercial software provider of the BBA Financing Growth Programme. Specialized in delivering document management solutions for accounting processes, PaperLess has created a unique and seamless integration with both Sage 50 Accounts and Sage 200 Business Suite, allowing scanned documents (such as invoices) to be automatically ‘recognised’, checked and then posted straight onto Sage with one click of a mouse button.
  • Automatic Invoice Recognition reducing manual data entry up to 80%
  • Automation of Purchase Ledger Processing reducing associated costs up to 80%
  • Automatic Matching & Closing of Purchase Orders in Sage 200
  • Automatic Workflows, Notifications & Online Access
  • Documents directly linked to transactions in Sage
  • Powerful Search features so that you find all documents quickly & easily
  • Complete audit trail of the approval flow increasing transparency and data security
The productivity gains are simply huge, minimizing keying of invoice information, avoiding mistakes and dramatically speed-up the process of inputting purchase, sales and other documents straight into Sage. The seamless integration with Sage and the competitive advantages presented by PaperLess are some of the main reasons why Paperless Europe has been approved to work within theBritish Bankers Association Financing Growth Project.​
What our clients say about PaperLess
Scott Gibson Eventura’s Consultancy Director
Pradip Shah, Ashgoal’s Business Consultant
Jeffrey Summer, Mulderij’ Relationship Manager
Contact Us
Phone Number: +44 (0) 207 135 2007

Thursday 16 July 2015

Kjøs Regnskap in the cutting-edge of technology with PaperLess software

Kjøs Regnskap in the cutting-edge of technology with PaperLess software
Kjøs is a certified public accountant company authorized by the FSA and a member of the Norwegian Association of Authorised Accountants (NARF). With offices in Hamar, Norway, the company is proud of being in the cutting edge of technology, being PaperLess software considered as one of the main factors for it. For Olav Kjøs, Kjøs Regnskap’s Managing Director, “PaperLess is truly the leading product and it has changed the way we do accounting.”
Kjøs Regnskap started using Paperless back in 2009 with the goal of gaining competitive advantages by using the latest technology. Using digital management of documents, based on a capture-process-archive methodology, was the best way for an accounting company to achieve those goals and, at the same time, “to get rid of the most paper handling and solely work on the screen,” says Olav Kjøs.
  • Gain competitive advantages and differentiation factors
  • Get rid of paper handling and work digitally
  • Increase processing speeds 
  • Reduce the time spent on posting transactions
  • Be positioned as a company in the cutting-edge of technology
Kjøs Regnskap is also benefiting from a reduction of time spent on posting invoices into Mamut accounting application, along with a significant reduction of the storage space needed. The company Managing Director states that the gains PaperLess brought to the company are “…impossible to estimate…” but that definitely PaperLess has given them significant competitive advantages, namely the “possibility to remain being seen as a company that relies in cutting-edge technologies to provide the best service to their clients and also to differentiate that service through PaperLess ClientAccess, with more than two dozen licenses currently in use.”
Provide Secure Remote Access to Clients
Find all data fast and easily with PaperLess powerful search features
Handle all invoices in PaperLess including the ones in EHF/XML format
Eliminate paper-based accounting
Continuous gain of differentiation factors
What our clients say about PaperLess
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007

Wednesday 15 July 2015

30 Seconds to... see how to have Automatic Invoice Recognition in Sage - Video Available

As Sage Developer PaperLess developed a powerful software that integrates seamlessly with Sage, so take a look at this 30 seconds video and find out how you can have Automatic Data Input with Direct Posting into Sage of all your accounting documents. A simple and fast process that also allows you to have all your documents directly linked to your transactions in Sage.
Yes, this is the best way to manage all your accounting documents so contact us now for a 20 minutes Free Online Demo. 

What our clients say about PaperLess
Chris Houghton, Eventura’s Owner
Jeffrey Summer, Mulderij’ Relationship Manager
Pradip Shah, Ashgoal’s Business Consultant
Contact Us
Phone Number: +44 (0) 207 135 2007

Tuesday 14 July 2015

Tips for Sage - Is paper overwhelming you?

Many business’ managers fail to understand the need for PaperLess document management. This is partly because they struggle to get the buy-in from key decision makers, they are confused and overwhelmed by the process, or believe the financial costs of implementing this system will be high.
Yet every year, the numbers of electronic records increase by 20%.
This shows us that despite the above apprehensions, more and more companies are starting to adopt PaperLess document management. Why? Because they are realizing the key benefits of going PaperLess.
With the introduction of Optical Character Recognition (OCR) PaperLess software can easily and automatically convert paper documents such as typewritten or printed text into electronic files, making the transition from paper documents to their electronic file versions less tedious and time consuming.
In fact PaperLess revolutionized paperless account management system by creating a fast and pain free transition from paperless to electronic system and creating a portable record management system that can instantly be accessed from any location with a computer. 
  • Reduce paperwork and human errors
  • Increase efficiency and productivity
  • Automatize all your processes
  • Automatic Invoice Recognition
  • Automatic Workflows
  • Unification of Processes
  • Among so many other benefits…
Another benefit of PaperLess account management is the invoice approval workflow system. This system manages the billing payment processes, tracks all invoices electronically, while also being able to enforce and streamline approvals. Invoice approval not only streamlines the invoice process, its easily accessible from any computer. These factors not only help increase productivity, it also makes the invoice processing system more transparent.
What our clients say about PaperLess
Chris Houghton, Eventura’s Owner
Amy Jones, Eventura’s Financial Controller
Contact Us
Phone Number: +44 (0) 207 135 2007

Friday 10 July 2015

Tips for Sage - How to Manage Accounting and Non-Accounting Documents within one Software

PaperLess completes the entire business process workflow for your organisation. PaperLess enables all sizes of organisations to manage both their accounting and non-accounting documents efficiently and securely. Integrated with your accounting application, PaperLess handles your business process workflow from scanning and adding electronic documents to processing them in your accounting application. PaperLess uses Capture>Process>Archive methodology to make today’s business process workflow simple, smart and secure.
1. Capture data as early as possible in your business process workflow
Digitising all your documents at the start of a workflow process is critical for your business. Scanning paperwork and adding electronic documents from emails and computers into the PaperLess workspace is an efficient way to clear all your paperwork at an early stage. Alternatively, you can add digital documents using the PaperLess Printer directly into PaperLess. For invoices, PaperLess Automatic Invoice Recognition extracts the relevant data from your invoices so companies can reduce manual data entry and errors.
2. Process documents on time with the least manual errors
This is a crucial stage in the business process workflow. Using PaperLess document approval feature, colleagues who are involved in the same project can approve documents within the same workspace without sending them by emails back and forth.
PaperLess integrates seamlessly with your existing accounting applications such as Sage 50, Sage 200, Mamut One, Microsoft Dynamics NAV and many more. Once the approval process is complete, accounting transactions with the relevant documents can be posted directly from PaperLess into your accounting application as synchronisation happens instantly in the background. You will also be able to view them in the PaperLess Accounting Archive or in your accounting application at a later stage.
3. Archive all your documents securely at the end of the business process workflow
PaperLess allows businesses to archive both accounting transaction documentation and other business documents in a separate archive folders within the PaperLess workspace. There are 10 different user rights and a complete set of user rules for flexible control over the business process workflow. You can design effective processes for your business as well as maintain the highest level of security.
Furthermore, PaperLess Remote Access enables businesses to work on their documents from anywhere and anytime they want via the Internet securely.
What our clients say about PaperLess
Chris Houghton, Eventura’s Owner
Amy Jones, Eventura’s Financial Controller
Contact Us
Phone Number: +44 (0) 207 135 2007