Why are Accounts Departments Going PaperLess?

People, especially businesses have been relying heavily on paper document management- whether it be for invoices, record keeping, account management etc. There are, however many disadvantages to this system (for example loss by fire damage, misplacement, security issues, negative environmental impact on trees etc).

For these reasons Finance Departments from several business sectors wishing to avoid these issues have chosen to switch to PaperLess Document Management. Though there are many uses of paperless document management, let’s focus on PaperLess accounting software and the benefits it can bring to your business.

Take a look at the video for a sneak peak of  how PaperLess Finance Departments work

• PAPERLESS ACCOUNTING SOFTWARE IS MADE POSSIBLE WITH OPTICAL CHARACTER RECOGNITION (OCR) SOFTWARE.

Without OCR software, the transition from paper to PaperLess document management will be a lot more time-consuming and tedious than it is now. OCR software enables the translation of all types of documents like images of typewritten or printed text into electronically readable files, so offices can easily convert their existing paper documents to electronic files.

• PAPERLESS ACCOUNTING SOFTWARE INCREASES YOUR COMPANY’S PRODUCTIVITY.

Many companies, especially those with multiple clients, can identify with the pain of archiving clients’ files and documents. Listing and depositing hundreds of files from different accounts can become quite messy which requires manpower. Not to mention the difficulty of fetching existing data when required. PaperLess account management efficiently stores client documents electronically through the touch of some buttons, reducing the pain and manpower required and thus increasing productivity.

• PAPERLESS ACCOUNTING SOFTWARE AND INVOICE APPROVAL WORKFLOW.

Another revolutionary time-consuming system that arrived with PaperLess accounting software is invoice approval workflow. Tracking all the invoices electronically, the invoice approval workflow permits you to manage all the bill payment processes, enforce and streamline approvals for every bill and invoice received. Plus there's the bonus of remote accessibility- with the correct authorization you can access the invoice approval workflow from any computer, anywhere.

• PaperLess accounting software improves document security.

The PaperLess account management software has the advantage of being more secure and reliable than conventional paper methods because of encryption.

• PAPERLESS ACCOUNT MANAGEMENT DOES NOT REQUIRE EXTRA SPACE.

With PaperLess account management your company can store information from an infinite number of accounts in the space of a computer and desk. And the retrieval of data can be performed within a couple of clicks. Compare this to traditional paper methods which require physical storage (often outsourced), which incurs an extra cost and also the inconvenience of manually sorting through documents to perform a document search.

• PAPERLESS ACCOUNTING GIVES YOU ACCESS TO FULL AUTOMATION OF EMAILED INVOICES

Yes, that is right with the new PaperLess Company Inbox you can now get full automation of all invoices received via email. From your Company Inbox directly to your Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online in a fully automatic process.

Why to choose PaperLess software to automate your document management processes?

Because PaperLess is a Sage Developer that created a powerful document management software seamlessly integrated with Sage. The software solution developed by PaperLess brings together automatic invoice recognition, automatic data input and automatic matching and closing of purchase orders with electronic document flow and online document exchange and approval to improve the efficiency of your Sage accounting solution.

PaperLess Document Management integrates so seamlessly with Sage, that you can even have all your accounting documents directly linked to the corresponding transactions in Sage. All you need to do is a simple look-up from within Sage to retrieve the documents and all associated information, including the audit trail of the invoice approval process.

• Turn manual data input into a fully automatic and more reliable process, with more than 80% success rate
• Have all your accounting documents directly linked to Sage
• Online Invoice Approval with a powerful set of automation rules based on supplier, project, department or cost unit responsible
• Automatic Matching and Closing of Purchase Orders for both Sage 50 accounts, Sage 200 Business Suite and Sage 200 Extra Online
• Full Automation of emailed invoices with PaperLess Company Inbox

Now we know the benefits of going PaperLess, especially with PaperLess accounting software, ask now for a FREE PaperLess Demo and discover how we can help you to differentiate your company and acquire competitive advantages.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com