Document Management with OCR, the new trend among CFO's

Businesses receive invoices every day. Therefore, finding an efficient way to manage and process these invoices is critical in order to run a profitable business. PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra online so invoice recognition for Sage and document approval with Sage are two useful features for Sage users to work more efficiently and to automate document management routines.

As user-friendly invoice management software, seamless integrated with both Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online, PaperLess helps businesses manage all invoices and transactions efficiently and securely by using Automatic Invoice Recognition, Document Approval, and many more PaperLess features.

Take a look at the video or visit PaperLess Website to see how PaperLess Document Management integrates seamlessly with Sage

How does PaperLess Software work?

• Bringing documents in

First of all, businesses can add invoice documents from emails or their computers into PaperLess. Alternatively, use PaperLess Printer to scan paper invoices into the PaperLess workspace. Digitising all your paperwork at the start of your workflow process is crucial for efficient document management.

• Extracting the information from the invoices

After invoices have been added into PaperLess, Automatic Invoice Recognition extracts all the relevant data from your invoices, so this reduces manual data entry and avoids manual errors. PaperLess uses two layers of OCR (Optical Character Recognition) technology to recognise the relevant information on your invoices. PaperLess can handle multiple suppliers with multiple document formats.

Click here to find our all about PaperLess Document Management for Sage

• Online Invoice Approval and Posting of Documents to Sage

When the transaction has been created in PaperLess with the relevant documents attached, the documents can be sent for approval without leaving your invoice management software. Businesses can post transactions with the relevant documents attached directly into their existing accounting applications and view them in PaperLess and in the accounting application at a later stage. PaperLess is an efficient centralised system that digitises all your documents, processes and approves them and posts them directly into your existing accounting application, ending up archiving them in the PaperLess accounting archive and other document archive.

Why are Sage users choosing PaperLess?

For businesses and accountants that use Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online, PaperLess enables them to manage invoices and transactions more efficiently and securely thanks to the seamless integration with Sage . Invoice recognition and document approval for Sage save your time and increases organisation efficiency. Organisations can now complete the entire accounting workflow within one single invoice management software by using PaperLess.

How can I get Full Automation of Emailed Invoices?

Well, that is now possible with PaperLess Company Inbox, a powerful system that enables Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online users to automatically process all documents received by email by setting automation rules that are applied as soon as documents are received in Company Inbox email, turning document management into a fully automatic, faster and more reliable process.

Full Document Management Automation for Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online

What our clients say about PaperLess

"Compared to any competitor PaperLess is just more value for money."

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How are Finance Departments automatically scanning invoices into Sage?

Optical Character Recognition (OCR) technology enabled companies to process their documents and especially invoices in an automated manner, meaning that Finance Departments are now able to process a much higher number of documents than in the past without increasing the headcount.

However, the true secret lies in what Finance Professional are able to do with the data captured by their OCR engine, being that for Sage users the best option is PaperLess software for Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online. A Sage Developer’s software that allows Finance Professionals to automatically read the invoices and post them into Sage, making this process much faster and accurate than ever before.

What is PaperLess software for Sage?

PaperLess Software is a powerful document management solution created by Sage Developer, PaperLess Europe, that brings together Automatic Invoice Recognition, Automatic Matching and Closing of Purchase Orders, Online Invoice Approval and Full Automation of Emailed invoices.

A powerful software solution that integrates with Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online to automate document management processes, speed up invoice processing routines and turn invoice scanning into a fast and hassle free process.

What our clients say about PaperLess

"Compared to any competitor PaperLess is just more value for money."

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How does Automatic Invoice Scanning Software for Sage work?

Many finance professionals are asking how can they process more invoices in less time and with less errors. Until recently this could not be done but with the software scanning solution created by Sage Developer, PaperLess Europe, scanning and extracting data from invoices can now be done in a fully automatic manner.

PaperLess invoices scanning manages all your paperwork from scanning and adding electronic documents to processing them in Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online. PaperLess uses the latest methodology Capture>Process>Archive to capture data at the start of the document workflow process so that all your paper documents can be digitised and handled more efficiently online.

How does PaperLess Invoice Scanning Software work?

After running automatic invoice recognition, businesses can post accounting transactions with the relevant documents attached directly from PaperLess into their existing accounting applications, namely Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online.

PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and many other popular accounting applications. The synchronisation happens instantly in the background. There is no need for companies to give up their accounting applications in order to go paperless. Colleagues can view the accounting transactions stored in the Accounting Archive folder at a later stage.

PaperLess document scanning digitises your paperwork as early as possible in your business processes saving time and money. Businesses can scan paper directly into PaperLess or drag and drop multiple file types from emails and your computer. The PaperLess edit TIF functions enable businesses to merge, split and re-organise documents electronically so working through a batch of paper documents is quick and easy.

Efficient document scanning software makes better workflow management. When businesses add a document to PaperLess, the document also has a unique number, which means your colleagues can easily locate a document at a later stage by entering this document’s unique number. Businesses can use the Scanning menu to add one or more documents at a time and control the scanner from PaperLess.

Not only document scanning software, PaperLess is also a piece of document storage software. PaperLess stores all your documents, both accounting and business documents, in separate folders in the PaperLess workspace so companies can keep their data secure.

What is the OCR technology used to scan invoices into Sage?

PaperLess document scanning software uses two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices by using Automatic Invoice Recognition. PaperLess handles multiple suppliers with multiple document formats, and also supports XML invoices. Automatic Invoice Recognition saves time and reduces manual errors so workflow management in your organisation is more efficient.

How can I know more?

Well, that is easy. Free online demos are available for all Sage users. In 20 minutes you will have the chance to see how PaperLess Invoice Scanning software can automate your invoice processing routines.

What our clients say about PaperLess

"Compared to any competitor PaperLess is just more value for money."

Scott Gibson Eventura’s Consultancy Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com