How easy is it for Sage users to go PaperLess?

Well, for Sage users it is really quite easy… simply because Sage users are now benefiting from the seamless integration between Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online, and Sage 200 Extra Online with PaperLess Document Management. With a built-in OCR software for Sage, Sage users can now go PaperLess and at the same time benefit from automatic data capture, online document approval and look-up of documents directly from Sage.  

Nowadays, people are always searching for ways to help the environment and save money. By using PaperLess Document Management and PaperLess Office Software you can become a more eco-friendly office and save a pretty penny.

You may be shaking your head thinking that there is no way that your business or office could go paperless. I know, we have all grown up to depend on paper, but the truth is that it is 2018 and now everyone is starting to depend on technology. It’s time to move on. Creating a Paperless Office is easy and affordable, not to mention a lot more efficient.

Find out more by taking a look at some of our videos or Visit PaperLess Website

Actually, the phrase “PaperLess office” has been creating quite a buzz. With an increasing number of Sage users choosing PaperLess to automate their document management processes, these are some of the benefits you will experience right from the start:

• Automatic Data Capture with PaperLess OCR Software
• Automatic Approval Workflows
• Automatic Matching and Closing of Purchase Orders
• Automatic storage of documents with direct link to Sage
• Look-up of documents directly from within Sage
• Full Document Management automation with PaperLess Company Inbox

How Do I Start PaperLess Account Management?

It really is easy. All you have to do is get in touch with us and find out why PaperLess Software is the preferred choice of Sage users.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business...This saves a lot of time trying to find old invoices in the paper archive"

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Document Management with OCR, the preferred choice of Sage users

Having all data automatically captured and documents automatically linked to Sage transactions lines are among some of the main reasons why PaperLess Document Management has become the preferred choice of Sage users across UK and Ireland. Created by Sage Developer, PaperLess Europe, this powerful document management software offers Sage users Automatic Invoice Recognition, Online Invoice Approval, Automatic Matching and Closing of Purchase Orders and Full Automation of Invoices received via email all this seamless integrated with Sage.

Businesses can now scan paper invoices or drag and drop electronic invoices from their emails or computers directly into PaperLess and have all documents automatically processed, sent for approval. Once transactions are posted onto Sage, PaperLess automatically links the documents to the transactions so that the retrieval of documents can be done directly from within Sage accounting lines by doing a simple look-up.

Take a look at this 30 seconds video to know more about PaperLess for Sage

How does PaperLess Document Management for Sage work?

After businesses scan invoices, PaperLess uses two layers of sophisticated Optical Character Recognition (OCR) technology to recognise the information on your invoices. Automatic Invoice Recognition extracts the relevant data from your invoices and enables your colleagues to edit accounting information and post transactions from PaperLess directly into Sage. PaperLess handles multiple suppliers with multiple document formats and also supports XML invoices. PaperLess can run invoice recognition on multiple invoices at the same time, so organisations can save time and reduce manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.

Businesses can now scan invoices and manage their complete workflow process online within one workspace so your organisation can save time, increase profit and reduce risk. PaperLess is designed for easy usability, which means your accounting department can utilise less skilled members of the team and control what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting into your accounting application.

There is no need to give up your current accounting application to go PaperLess because PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online as synchronisation happens instantly in the background. Invoice recognition for Sage enables businesses to post transactions with the relevant documents into Sage and then view them in PaperLess or in Sage at a later stage.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business...This saves a lot of time trying to find old invoices in the paper archive"

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How are CFO’s Speeding-up Invoice Processing and Approval Routines?

Speeding-up invoice processing times, reducing costs and increasing productivity while at the same time increasing data accuracy levels are among some of the challenges CFO's and other Finance Professionals face on a daily basis. The choice of many CFO’s across UK and Ireland has been to rely on OCR technology to reduce time spent on manual data input and increase data accuracy levels.

However, in order to take this process even further Finance Professionals have realized the importance of having this OCR system integrated with their accounting package. That is why instead the new trend is to go for document management software that offers OCR technology and is seamless integrated with the accounting software those professionals are using.

So, what is the solution for Sage users?

The preferred choice of Sage users is the solution created by Sage DeveloperPaperLess Europe that brings together document management, document approval and OCR software all this seamless integrated with Sage accounting software.

PaperLess Document Management software uses Automatic Invoice Recognition to extract the relevant data from invoices, so businesses can reduce manual data entry and increase organisation’s efficiency and productivity levels.

Click here to find out more about PaperLess Document Management for Sage with a powerful OCR software build-in as well as a document approval module.

So how does PaperLess OCR Software work?

With PaperLess invoice scanning software, businesses are able to digitise their paper invoices in the beginning of a workflow process by scanning them into PaperLess workspace. PaperLess allows businesses to drag and drop documents from emails and computers. Businesses can also print electronic invoices to PaperLess using the PaperLess Printer option. Once invoices are sent to the PaperLess workspace, businesses can run automatic invoice recognition and edit voucher information without leaving the accounting lines in PaperLess.

PaperLess invoice scanning software integrates seamlessly with Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online, so businesses can post accounting transactions directly from PaperLess into Sage using the PaperLess invoice recognition for Sage. They can also view the transactions with the relevant documents in Paperless at a later stage.

PaperLess invoice scanning software uses two layers of sophisticated OCR (Optical Character Recognition) technology to extract the relevant information on your invoices. PaperLess supports XML invoices and can handle multiple suppliers with multiple document formats.

Automatic invoice scanning software saves time and reduces manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.

PaperLess invoice scanning software is designed for easy usability. This means that your accounting department can utilise less skilled members of the team, controlling what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers, before posting directly into your accounting application.

PaperLess Remote Access is a convenient feature that enables businesses to run automatic invoice recognition wherever and whenever they are, so colleagues can still collaborate efficiently while they are out of office. PaperLess invoice scanning software provides better workflow management for your organisation.

What about Full Document Management Automation?

Well, that is now powerful with PaperLess Company Inbox, a powerful feature crated by the Sage Developer PaperLess Europe which allows you to fully automate your document management processes. But it gets even better, if you use Purchase Orders PaperLess Company Inbox will automatically match the invoices against the Purchase Order in Sage and if the amounts match it will automatically close off the Purchase Order and post the invoice to Sage.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business...This saves a lot of time trying to find old invoices in the paper archive"

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Is The Paperless Office Possible?

For 30 years we’ve been waiting for the dodgy scrap metal dealer to collect the company’s metal filing cabinets, dump them in the back of his rusty van, and drive them off to be crushed.  Whilst we’ve been patiently sifting through invoices, indexes, and information, all printed on thinly sliced pieces of forest, we are no closer to the paperless office than we were when the PC was born and people first started speculating what “the office of the future” would look like.

So here we are in 2018… have we achieved the paperless office?  Are we at least any closer?  Not by a long shot! The fact is, every decade the problem gets infinitely worse.  We are still spending hours a week sifting through endless rows of grey, rattling file cabinets and countless yellow file folders (you know the ones, with the curling corners) dreaming of the day when we will be able to find the pages we need in a matter of seconds. We still envision a day when computers will make our working environment streamlined and organised. Businesses are constantly facing pressure to improve efficiency, reduce costs and optimise processes.

Now we’ve all heard about document scanning and digital filing. Scan it and file it. Awesome right? Wrong!  Content Chaos still dominates most offices!  Even with electronic documents!

In a ‘Now’ World when we expect information immediately, quotes in seconds and instant responses, companies who have just shifted their filing system from paper to digital are still suffering from the same drag on productivity.

We’ve only shifted the problem from trying to remember which folder in the cabinet we filed that darn contract in, to which folder on the darn C:\drive!

Putting information INTO a system is one thing. Getting information OUT is entirely another.

Companies with efficient document management systems to manage their paperwork — whether in the cloud or on-premise — operate at a vastly superior level compared to those that still rely on methods that harken back to the dark days of physical file cabinets and traditional digital folders.

What our clients say about PaperLess

“be able to track our invoices more efficiently and with a cost saving to the business...This saves a lot of time trying to find old invoices in the paper archive"

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com