Why are CFOs choosing PaperLess Document Management?

Well, that’s because Accountants, Finance Directors, CFO’s and many other finance professionals across UK and Ireland have finally found a way to have a paperless bookkeeping environment while automating their document management processes. The seamless integration with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online is the main reason why PaperLess Document Management is becoming the preferred choice of Sage 50 and Sage 200 users to automate invoice processing routines and increase productivity levels by saving time on accounting document management and reducing manual data entry with a powerful OCR engine that integrates seamlessly with Sage.

With PaperLess Document Management software CFO’s, Finance Directors, Accountants and Bookkeepers can manage all their working papers while benefiting from:

• Automatic Invoice Recognition with PaperLess OCR Software
• Automatic Approval Workflow with PaperLess Online Invoice Approval
• Automatic Matching and Closing of Purchase Orders
• Documents directly linked to transactions in Sage
• Lookup of documents directly from Sage 

TAKE A LOOK AT THE VIDEO AND FIND OUT HOW TO GO PAPERLESS IN SAGE OR VISIT PAPERLESS WEBSITE TO KNOW MORE ABOUT PAPERLESS DOCUMENT MANAGEMENT FOR SAGE

IS IT POSSIBLE TO AUTOMATE DOCUMENT MANAGEMENT PROCESSES EVEN FURTHER?

Well, in fact yes you can get Full Document Management Automation with PaperLess Company Inbox a powerful solution that gives you access to an advanced set of automation rules for documents received by email making it possible for invoices to be received, processed and, if you want, posted into Sage in a complete automatic process, saving you time, money and resources.

• Speed-up the processing of document received by email in a simple and easy manner
• Remove the hassle of having to go through emails to see what documents to process. With Company Inbox everything is in one place so that automation rules can be easily set.
• Documents can be received, have their data extracted and sent for approval on a complete automatic process that makes processes simpler, faster and more accurate.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Why are CFO's choosing a Sage Platinum Developer to automate Invoice Scanning Processes?

The increasing volume of invoices and other accounting related documents processed on a daily basis by accounts departments led CFO’s, Finance Directors, Accountants and many other finance professionals to look for a solution that would allow them to speed up invoice scanning processes, reduce time spent on manual data input and on getting invoices approved by the relevant people. However, until recently the options available meant implementing systems that worked completely separate from the software companies already had in place which in many cases not only did not make processes faster but, in fact, made them slowed because the work was being duplicated.

So, what changed in the invoice scanning sector that is allowing Finance Professionals to automate invoice processing routines?

Well, for companies using Sage 50 and Sage 200 the document management solution introduced by Sage Platinum Developer Partner, PaperLess Europe, is allowing thousands of Sage users to automate invoice scanning and processing routines because of the seamless integration between PaperLess and Sage.

Finance Professionals are now simply bringing in documents into PaperLess, running Automatic Invoice Recognition, reviewing the data and then posting transactions into Sage. Invoice retrieval is done directly from within Sage via a simple lookup from Sage accounting lines, meaning that Sage users can automatically have all their accounting documents directly linked to Sage with the complete audit trail of the approval flow.

How does PaperLess Invoice Scanning software for Sage work?

After businesses scan or drag and drop invoices into the system, PaperLess uses two layers of sophisticated Optical Character Recognition (OCR) technology to recognise the information on the invoices. Automatic Invoice Recognition extracts the relevant data from the invoices and afterwards all Sage users need to do is to review the information and post the transactions from PaperLess directly into Sage.

With PaperLess Sage users can run invoice recognition on multiple invoices at the same time, so organisations can save time and reduce manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.

Finance Professionals can now scan invoices and manage their complete workflow process online within one workspace so your organisation can save time, increase profit and reduce risk. PaperLess is designed for easy usability, which means your accounting department can utilise less skilled members of the team and control what these members can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting into your accounting application.

Invoice recognition for Sage enables businesses to post transactions with the relevant documents into Sage and then view them in PaperLess or in Sage at a later stage.

Is it just about Invoice Scanning Automation or is there more to it that explains why is PaperLess becoming the preferred solution of Sage users to manage their documents?

The truth is that there are loads more, with the possibility to have Online Invoice Approval for Sage playing a major role since most companies need to have documents approved. PaperLess software document approval function enables businesses to track any document that requires approval by other people through the workflow process. A system that integrates seamlessly with your Sage accounting software, allowing you to save time and reduce manual data entry through the automation of the entire process, from the moment documents are received until they are posted into your accounting software.

• Faster approval processes leaving your resources available for other tasks
• Automatic management of approval levels reducing complexity and time spent on it
• Dynamic approval processes with real time information so that you can immediately act on it
• Online document management & approval – no matter where you are all your data is available for consultation and approval
• Complete audit trail of the approval flow increasing transparency and data security

Within PaperLess document approval process allows you to set up multiple approval workflows with one or more users. Besides with PaperLess Remote Access you can give secure access to approved users to view documents and authorize transactions anywhere via the internet, reducing delays in authorization and improving process efficiency.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess has brought filing into the 21st century.”

Bénédicte Mermet at Frenger International

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

How to increase the number of invoice processed without increasing the headcount?

Optical Character Recognition (OCR) technology is enabling companies to process documents and especially invoices in an automated manner, meaning that Finance Departments are now able to process a much higher number of documents than in the past without increasing the headcount.

The true secret for the success of OCR technology lies in what Finance Professionals are able to do with the data captured by the OCR engine and that is why it is extremely important that the OCR system and the accounting software being used by the company work together.

If there is not a seamless integration between both systems you will end up with a bunch of data extracted from the invoices that you then need to manually import into your accounting software. This will be time consuming and more prone to errors so make sure that whatever solution you choose it works together with the accounting software you are using.

• SAVE TIME AND RESOURCES ON DATA INPUT WHILE INCREASING ACCURACY LEVELS WITH AUTOMATIC INVOICE RECOGNITION

• TURN MANUAL DATA INPUT INTO A FULLY AUTOMATIC AND MORE RELIABLE PROCESS, WITH MORE THAN 80% SUCCESS RATE

• ELIMINATE THE NEED TO OUTSOURCE DATA INPUT SERVICES, SAVING MONEY AND THE HASSLE IT REPRESENTS

• HAVE ALL YOUR ACCOUNTING DOCUMENTS DIRECTLY LINKED TO SAGE

• HAVE ACCESS TO ONLINE INVOICE APPROVAL FOR SAGE

For Sage users across UK and Ireland the preferred solution is the Document Management System created by Sage Developer, PaperLess Europe. Seamless integrated with Sage 50c, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online PaperLess is allowing Finance Professionals using Sage to automatically have all relevant data extracted from the invoices and to post this data directly into Sage from within PaperLess work area, making invoice processing much faster and accurate than ever before.

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com

Everman Media Group increases productivity by 10% by approving invoices On-The-Go with PaperLess Document Management for Sage

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Finance Assistant

Everyman Media Group’s success translated into a significant increase on the number of transactions processed by the Finance Department, originating an overload of paperwork and delays on suppliers' payments. With the implementation of PaperLess Document Management, the Group aim was to increase efficiency on invoice processing routines and approval processes so that suppliers could be paid sooner. Goals clearly achieved with the added benefit of a 10% increase in productivity levels.

The document management solution created by Sage Developer – PaperLess Europe – gave the independent cinema group the possibility to have a more efficient system of processing invoices, with PaperLess Automatic Invoice Recognition and to approve them on the go with PaperLess Online Invoice Approval. Powerful automation features that integrate seamlessly with Sage and that for Nicholas Reyes-Ramirez, Finance Assistant at Everyman Media Group, make “PaperLess a great system to use as it is a lot faster than approving the pile of paper.”

With faster payments to suppliers and less paperwork to go through Everyman Media has not only achieved the goals set when implementing PaperLess but even surpassed them with PaperLess Company Inbox. This powerful feature gives the client access to Full Automation of Emailed Purchase Invoices, so for certain suppliers that send regular monthly bills for the same amount and for the same venues the system processes them in a fully automatic manner. All it requires is a quick review and then invoices can be sent for approval and then payment.

“PaperLess is so easy to use… and makes processing invoices a lot faster…” says Reyes-Ramirez, with the added advantage that PaperLess automatically detects duplicated invoices, meaning that the finance team can process invoices and have a safeguard that they are not processing the same invoice more than once.

The way the entire implementation process developed makes PaperLess Europe extremely pleased with the results achieved. From the beginning everything went smoothly and the customer just required one onsite training session so that the staff members could know how to use the system and to exploit the full potential of everything PaperLess software could offer them.

With PaperLess Software productivity levels are now higher as things became more efficient. There are also less suppliers unhappy as invoices are easily sent for approval to the correct person who, if not in the office, can simply access PaperLess remotely and approve the required documents. Reyes-Ramirez also considers important to mention that the “approval reports make it easier to view who has outstanding invoices” so that reminders can be sent ensuring a smooth invoice approval process.  

To know more about Everyman Media Group click here

To know more about PaperLess click here

WHAT OUR CLIENTS SAY ABOUT PAPERLESS

“be able to track our invoices more efficiently and with a cost saving to the business...This saves a lot of time trying to find old invoices in the paper archive"

Andrew Barlow, Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”

Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

Joseph Ryland, UKFast.Net Ltd Finance Director

 “..save £10,000 every year with staff as well as to save employees time spent on processing invoices”

Colin Mayrs, Blair’s Caravans Managing Director

Contact Us

Email: info@paperlesseurope.com

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com