OCR stands for Optical Character Recognitiontechnology which is becoming part of the daily routines of any finance professional dealing with a large number of documents. Usually companies using this type of technology are the ones who focus on increasing productivity margins in order to gain competitive advantages.
Now available for Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and Sage 200 Standard Online the OCR technology for Sage allows any company using Sage to automate document management processes and speed-up invoice processing routines while, at the same time, get all documents directly linked to transactions in Sage
What to do with all the data extracted from the documents?
Well that is where things get more complicated, if the OCR engine you are using only extract the data and does not integrate with the software you are using for your accounts, you end up having to copy and paste it into the fields where you want to have that data placed or in the best case scenario to manually have to run an import of the data into your accounting software. That is why integration with your accounting software is key to ensure that you fully exploit all the potential your OCR engine has to offer.
PaperLess document management system uses two layers of sophisticated OCR (Optical Character Recognition) technology to recognise the information on your invoices. With Automatic Invoice Recognition, PaperLess document management system extracts the relevant data from your invoices quickly so that your organisation can save time and reduce manual data entry.
PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200 Business Suite, Sage 200 Extra Online and Sage 200 Standard Online, meaning that all data is automatically captured and posted directly into your accounting software with no need to be manually importing data. In fact, the integration is so closely tied to Sage that you will also have the documents directly linked to transactions in Sage, meaning that if you want to retrieve them all you need to do is a look-up of the document directly from within your accounting application.
The process is quite simple, bring the documents into the system, run the automatic invoice recognition, review the data and either sent the documents for approval or simply post the transaction to Sage. Once it is posted the documents will be automatically linked to the corresponding transaction so that you can retrieve them at any time.
PaperLess document management system saves time and reduces manual errors. Paperless even checks for duplicate transactions when running invoice recognition for better document management. PaperLess also helps your business convert PDF to OCR by using the automatic invoice recognition so manual data entry can be minimised.
After the invoice recognition extracts the relevant data from invoices to PaperLess, your colleagues can edit accounting information and send accounting transactions to other team members for approval. PaperLess document imaging system has Document Approval functionality so that your team can approve documents with comments in PaperLess. PaperLess integrates with your existing accounting application so you can post transactions with the relevant documents directly into your accounting application from PaperLess. Your colleagues will also be to view the transactions at a later stage both in the accounting application and in PaperLess.
What our clients say about PaperLess
Joseph Ryland, UKFast.Net Ltd Finance Director
Colin Mayrs, Blair’s Caravans Managing Director
Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited
Contact Us
Email: info@paperlesseurope.com
Phone Number: +44 (0) 207 135 2007
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