Thursday, 23 July 2015

Blair’s Caravans saves £10.000 with PaperLess Document Management for Sage

The document management automation experienced by Blair’s Caravan with PaperLess for Sage allows the company to “save £10.000 every year with staff as well as to save employees time spent on processing invoices” says Colin Mayrs, Blair’s Caravans Managing Director.
Situated on the famous Causeway Coast, Blair’s Caravans holiday parks cater for both touring and static caravans, relying on modern facilities to ensure business success. Something also achieved due to high productivity levels among employees, with PaperLess software being directly responsible for this through the direct savings in time staff spends on processing invoices.
  • Automatic Invoice Recognition increasing productivity levels while reducing manual data input
  • Increase in data accuracy levels due to system automation and data verification
  • All documents directly linked to Sage making the auditing process much more simple and faster than before
  • All documents in digital format and accessible from any computer
Although Automatic Invoice Recognition is still seen by the company’s Managing Director as one of PaperLess’ most important features, Colin Mayrs also quickly realised that due to the ease of use and automation offered by PaperLess software he could both reduce staff allocated to the accounts area, due to the increase in productivity levels, as well as lessen the skill level required to process purchase invoices. Colin states as an example of this the fact that Blair’s Caravans “put an end to having invoices being paid twice, because if you try to do so PaperLess immediately tells you that the invoice has already been entered, so no need for a high skilled employee to prevent this from happening.”
Another fact valued by the company Managing Director is that “when the accountant comes at year end all invoices are on the computer and directly linked to Sage so no need to go through piles of paper, making the entire process much faster and easier than before…” adding that with PaperLess “there are no more paper files to get lost or damaged, everything is digital and very simple to view or look at an invoice from any computer in the network.”

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