Thursday, 29 October 2015
Tips for Sage - Save time, increase profit and reduce risk with PaperLess Document Management for Sage
PaperLess is a centralised document management system that manages all your accounting and business documents in one workspace. PaperLess document management system helps businesses save time, increase profit and reduce risk.
PaperLess document management system captures your document data in the beginning of a workflow process because managing electronic documents instead of paper documents saves time and money for your organisations. Businesses can add documents and scanned images into PaperLess. You can drag and drop multiple file types from emails or computer to PaperLess. The PaperLess edit TIF functions enable businesses to merge, split and re-organise files electronically so working through documents is quick and easy.
Alternatively, you can print Word or PDF documents into PaperLess from your computer by using the PaperLess Printer.
PaperLess Automatic Invoice Recognition uses two layers of sophisticated OCR technology to extract the relevant data from your invoices. PaperLess can run invoice recognition on multiple invoices at the same time so it saves time and reduces manual data entry. PaperLess document management system is designed for easy usability, meaning your accounting department can utilise less skilled members of the team and control what they can do by defining their roles within the user access rights. Higher skilled staff can then spend their valuable time checking the preparation of the accounting vouchers before posting into your accounting application.
PaperLess integrates seamlessly with Sage 50 Accounts and Sage 200 Suite so businesses can post accounting transactions directly from PaperLess into Sage. They can then view documents with the relevant documents attached both in the PaperLess Accounting Archive and Sage at a later stage.
PaperLess document management system also helps businesses process and archive documents efficiently and securely. PaperLess makes sure you keep track of your documents. All business documents such as expenses, quotations and purchase orders can be managed by the PaperLess Other Document Archive. Colleagues can approve documents online using the Document Approval function within the PaperLess workspace. Once the approval process is complete, responsible colleagues can make a final check on the transactions, and amend any accounting lines in the transaction voucher prior to posting into your accounting application.
The PaperLess Remote Access feature enables businesses to work on their documents wherever and whenever they are. All PaperLess functionality is available and access is encrypted and secure via the Internet. PaperLess Remote Access is a convenient tool that enables businesses to have access to their documents in a more flexible environment.
PaperLess document management system is efficient and secure. PaperLess keeps general business documents in the Other Documents Archive separate from the Accounting Archive. There are 10 different user rights and a complete set of user rules for flexible control over workflow management, meaning that businesses can design effective processes and maintain the highest levels of security at the same time.
What our clients say about PaperLess
“PaperLess has made my role as the Financial Controller so much easier… my time can now be better spent on other important tasks, allowing me to meet deadlines with ease… this feature allows me to save lots of time and manual steps when performing this important and before PaperLess time consuming part of my work.”
Amy Jones, Eventura’s Financial Controller
“Our accounts department can now spend valuable time on other tasks, allowing them to easily meet deadlines and gain a greater level of control”
Chris Houghton, Eventura’s Owner
Phone Number: +44 (0) 207 135 2007